10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Cancelation of Government Tenders

Many of you who have responded to Government tenders have been disappointed when a tender is cancelled. You have put in many days and nights' worth of effort just to receive the bad news the tender is cancelled.

The question is - do Government entities have the right to cancel tenders?

Government entities do have the authority to cancel a tender before it has been awarded. Regulation 13 of the Preferential Procurement Regulations, 2017 stipulates that a tender can be cancelled -

What is my chance of winning a tender?

What is my chance of winning a tender? This question gets ask many times - should it be by people attending our How-to-Tender workshops or business owners making use of our tender consulting services.  The problem with the question is that there is no straight forward answer. People expect us to say your chances are 50% or 60% or whatever the case might be. 

The real answer is much more complex than a simple percentage. 

It is imperative for all potential bidders to familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid (tender). These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

Tenders explained

Each day hundreds of tenders are being advertised but we often only hear about those where things have gone wrong or where the concept has been abused. It gives ‘Tenders’ a stink it doesn’t deserve. In today’s blog, we look at what exactly a tender is.

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

5 Tips to respond on time

By Werner van Rooyen

www.howtotender.co.za

5 reasons not to give up on tenders

Article by W van Rooyen

www.howtotender.co.za

Sometimes I am surprised at how little business people in South Africa know about tenders and the tender process. Simple things like terminology and general tender information seem difficult to comprehend, not to mention the standard bidding documents and tender pricing.

Pages

Title Closing Date Tender No.
Supply and delivery of beef forequarter to Ncome Management area 2019-02-18 11:00 KZN 10/ 2018
Supply and delivery of Poultry and beef forequarter to Pietermaritzburg Management area 2019-02-18 11:00 KZN 12/ 2018
Supply and delivery of pork, chicken, beef forequater to Port Shepstone Correctional Centre 2019-02-18 11:00 KZN 14/ 2018
Supply, delivery, demonstration and commissioning of various manikins for use in hospitals, clinics and all Western Cape College of Nursing campuses in the Western Cape Health Department for a three year period. 2019-02-15 11:00 WCGHCC046/ 2018
The supply, delivery, installation, commissioning and maintenance of medical linear accelerators for Charlotte Maxeke and Steve Biko Academic Hospital for a period of two years. 2019-02-15 11:00 GT/ GDH/ 001/ 2019
Supply and delivery of medical equipment for King Edward VIII hHospital S-Block: Once off. Which includes: see description for details 2019-02-11 11:00 ZNB 9648/ 2018- H
Supply, delivery, end user training, demonstration, commission and installation of a dor theatre integration solution to manage and control various video and audio signal inputs and outputs between theatre and a conferencing facility for King Edward VIII Hospital: once off 2019-02-11 11:00 ZNB 9650/ 2018- H
X- Ray Baggage Scanner 2019-01-25 11:00 CRL007/ 2018
Procurement of Two (2) 300KVA Standby Generators with Service and Maintenance Plan for a Period of Three (3) Years in Golden Gate Highlands National Park, Clarens, Free State 2019-02-08 11:00 GNP- 055- 18
The SAAO is looking to procure a dual spindle workstation for its mechanical workshop based in Observatory Cape Town. 2019-02-08 11:00 NRF/ SAAO/ 2018/ 020
The SAAO is looking to appoint a service provider for the design, engineering, procurement, installation, commissioning, training of staff and maintenance for the first 2 years for the installation of a 40 kWp PV plant (subject to technology proposed), on site at the SAAO Site, Sutherland. 2019-02-08 11:00 NRF/ SAAO/ 2018/ 004
Supply, delivery, installation and commissioning of one 200kva diesel generator at the Hartrao Site in Krugersdorp 2019-02-12 11:00 NRF/ SARAO HART 03/ 2018- 19
Supply, delivery, installation and training of Multi-mode Reader 2019-02-19 11:00 ARC/ 27/ 12/ 18
SANSA invites bidders to tender for supply and delivery of (x2) RF fiber converters chassis for 70MHz & (x2) chassis for 9GHz 2019-02-19 11:00 SO/ 042/ 01/ 2019
Appointment of a service provider to supply a digital zoom microscope to the South African National Biodiversity Institute (SANBI). 2019-02-15 11:00 SANBI G319/ 2019
The South African Social Security Agency hereby invites independent medical Doctors to submit an expression of interest to be included on SASSA’s database of suppliers to conduct quality assurance and be accredited for a period of 24 months. 2019-02-15 11:00 SASSA: 21/ 18/ GA/ EC
Delivery of one dining/kitchen unit and eight(8) sleeper units of new park-homes at the Hartrao Site in Krugersdorp over a one year contract 2019-02-14 11:00 NRF/ SARAO HART 02/ 2018- 19
Procurement of a service provider for the South African Platinum Group Metals Industry Roadmap (SAPGMIR) 2019-02-15 12:00 MTK 18/ 2018
Supply and delivery of Amenities [As and when required] to various EKZNW resorts for a period of 3 years. 2019-02-15 11:00 EKZNW 03/ 2019
Supply and delivery of Cutlery [As and when required] to various EKZNW resorts for a period of 3 years. 2019-02-15 11:00 EKZNW 02/ 2019

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10 Features of a good Joint Venture Agreement

By W van Rooyen

www.howtotender.co.za

A Joint Ventures is a good business idea to compete for tenders if one does not have all the necessary expertise that are required from a specific tender. The thing to remember though is that you must have a solid Joint Venture Agreement in place for your Joint Venture. A good, rock solid Joint Venture Agreement will protect the participants to the Joint Venture.

 Here are 10 features that any good Joint Venture Agreement... Read More

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