10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Cancelation of Government Tenders

Many of you who have responded to Government tenders have been disappointed when a tender is cancelled. You have put in many days and nights' worth of effort just to receive the bad news the tender is cancelled.

The question is - do Government entities have the right to cancel tenders?

Government entities do have the authority to cancel a tender before it has been awarded. Regulation 13 of the Preferential Procurement Regulations, 2017 stipulates that a tender can be cancelled -

What is my chance of winning a tender?

What is my chance of winning a tender? This question gets ask many times - should it be by people attending our How-to-Tender workshops or business owners making use of our tender consulting services.  The problem with the question is that there is no straight forward answer. People expect us to say your chances are 50% or 60% or whatever the case might be. 

The real answer is much more complex than a simple percentage. 

It is imperative for all potential bidders to familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid (tender). These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

Tenders explained

Each day hundreds of tenders are being advertised but we often only hear about those where things have gone wrong or where the concept has been abused. It gives ‘Tenders’ a stink it doesn’t deserve. In today’s blog, we look at what exactly a tender is.

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

Sometimes I am surprised at how little business people in South Africa know about tenders and the tender process. Simple things like terminology and general tender information seem difficult to comprehend, not to mention the standard bidding documents and tender pricing.

Submitting your tender

By Werner van Rooyen

www.how2tender.com

2 June 2014

After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.

Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Pages

Title Closing Date Tender No.
Extremity Drape - Size 220cm X 320cm, Spunbond Drape With Laminated Spun Bond Under Leg Area To Ensureimpervious Nature, Integrated Velcro Cable Holders, Loose Non-Slip Pad Included, Sterile, Single Packed, With Expiry & Package Date, Latex Free, Water Proof 2018-10-02 11:00 ZNQ NO.2466/ 08/ 18
Sale of Obsolete and Condemned Equipment (Scrap Metal) 2018-10-02 11:00 ZNQ NO.5251/ 02/ 18[[p
Supply & Install a Heavy Duty Aluminium Double Door Frame and Doors In The Icu Passage, Electronically Opening & Closing With an Intercom System, Fitted With a Bullet Camera for Visual Monitoring of Door & Passage Way. 01 Unit 2018-10-02 11:00 ZNQ NO.2227/ 07/ 18/
Single Lumen Picc Line 2.0fr X 25cm With Stylet. 2018-10-02 11:00 ZNQ NO.2326/ 08/ 18
One Year Sevice Contract to Press Machine at Linen Department at Grey’s Hospital. 2018-10-02 11:00 ZNQ NO.2522/ 08/ 18
Picc Needles Bd Introsyte - N Precision Introducer 26g Outer Diameter 1.1mm, Inner Diameter 0.7mm Length 19mm. 2018-10-02 11:00 ZNQ NO.5560/ 03/ 18
Supply & Fit 1xroper Pump Complete With Motor and Piping and Flanges (Type 2a M08 Pump - Delivery Of Hfo For Boiler). Motor Size (380-1.5kw - 50hz) 2018-10-02 11:00 ZNQ NO.2499/ 08/ 18
Reloadable, 4-Row, Linear Cutter, Contains 118 Titanium Staples, Knife In Reloads, Dimensions Before Closure: 4.3mm X 1.5 - 2mm, Thick Tissue, 75mm/80mm Tlc75 2018-10-02 11:00 ZNQ NO.2470/ 08/ 18
A Simple System for Accurate Intra Abdominal Pressure Monitoring In Critically ill Patients 2018-10-02 11:00 ZNQ NO.1863/ 07/ 18
Disposable Unisex(Male/Female) Underwear, Must Be Durable Elasticated Breathable Stretchable Cloth Like Material, One Size Fits all. 2018-10-02 11:00 ZNQ NO.943/ 05/ 18
Bone Marrow Biopsy Needles, Size 8 Gauge X 100mm, Must Be Disposable, Sterile & Have A Manufacture & Expiry Date 2018-10-02 11:00 ZNQ NO.1804/ 07/ 18
Disposable Draw Sheets - 100cm X 150cm, Sample Required With Quote 2018-10-02 11:00 ZNQ NO.2529/ 08/ 18
8f X 24cm Single Lumen Silicone Cv Catheter (Kit) With Surecuff, Tissue Ingrowth Cuff 2018-10-02 11:00 ZNQ NO.343/ 04/ 18
Advanced flowable hemostat matrix with flexi-tip 10ml and flowable hemosttic polysaccharide powder 3grams 2018-10-08 11:00 ZnqLS445/ LS446/ 18gaz
5 boxes of steel wire monofilament non absorbable suture with trocar point 55mm ½ circle 75cm 2018-10-08 11:00 ZnqLS444/ 18gaz
Supply Non Contact Tonometer, Handheld Pt100 Rechargeable 2018-10-11 11:00 217/ 2018 / 2019
Supply and Delivery of Intravenous, Central and Intraosseous Access Lines and Invasive Monitoring Access: 3 Year Contract. 2018-10-16 11:00 ZNB 5325/ 2018- H
Supply and Delivery of Needles and Syringes and Needles used for Regional Anaesthesia and Pain Control:3 Year Contract 2018-10-15 10:30 ZNB 5531/ 2018- H
Appointment of a service provider with 5 years experience to supply, install and maintain an Uninterrupted Power Supply to the RAF Menlyn regional Office 2018-10-19 11:00 RAF/ 2018/ 00043
Supply, Delivery, Installation, Demonstration and Commissioning of a High End Digital Ultrasound Unit With Colour and Pw Doppler with Electronic Image Transfer Capabilities for use by the Obstetrics and Gynaecology Department at Tygerberg Hospital 2018-10-19 11:00 TBH 221/ 2018

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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