Issue Date: 
Thursday, October 31, 2019

Tender preparation time

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We have been asked many times if there is something in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders.  The Preferential Procurement Policy Framework Act does not make provision for any period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with consideration of the circumstances of the project and the magnitude and complexity of the contract.
  • Usually no less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R 10 million (VAT included), such period may not be less than 30 days.  In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date.  Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.  Other Organs of State also follow these guidelines.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of external legal firms to provide professional legal assistance to SITA on “as and when required” basis – “REFRESH”. 2022-09-14 11:00 RFA 829_2022
Appointment of service provider for supply; install, maintain and training on revenue management and debt collection system for a period of three (3) years. 2022-09-19 12:00 SCM: 002/2022/23
The appointment of service provider to train 330 people made up of land rights management panelist members and officials of the Department of Agriculture Land Reform and Rural Development on mediation and judicial adminstration services to be provided under extention of security of tenure act, land reform land tenure act, restitution of land rights act and communal property association act for 5 days KZN provinces projects objectives 2022-08-23 11:00 5/2/1(285)2022-2023
Risk Assurance Tool for the period of six (6) months for the South African Tourism 2022-08-24 12:00 17/08/2022/Risk
Coal crushing optimisation and reliability improvement of the Vlakfontein mine 2022-09-01 12:00 AE/RFI/001/2022
Appointment of an Architect, Structural Engineer and Quantity Surveyor 2022-09-02 12:00 CTICC 047/2023
Appointment of a service provider that will grant the department access to its database for the purpose of conducting security screening for a period of four (4) months. 2022-08-23 11:00 5/2/1 (277) 2020/2023
Supply and delivery of various bar stock and snacks 2022-08-22 12:00 FIN VP-099-08-2022
Appointment of a suitable service provider to provide travel management services to the Department of Public Services and Administration for a period of 36 months. 2022-09-07 11:00 DPSA002/2022
Kendal Power Station Electric Leak Location Survey 2022-09-12 10:00 MPKEN10269PR1
Supply and delivery of BM33 padlock green glass reinforced nylon with hardened shackle electrolysis nickel barrel with solid body green 2022-08-23 11:00 Re-Advert C01/2022
Panel: Supply and Delivery of Kosher Meals 2022-08-26 12:00 RFQ 006.2023
Repairs and maintenance of the existing biometric access system at Gqeberha Office 2022-08-25 11:00 CCMA/184853 -08/001 PE
Removal of Healthcare Risk Waste for Various Management Areas in KZN Region for a Period of 24 Months (02 Years) 2022-09-26 11:00 KZN 02/2022
Supply, Delivery, Installation of Bakery Equipment and Its Accessories/ Additional Items to Pietermaritzburg, Durban and Empangeni Management Areas 2022-09-26 11:00 KZN 03/2022
280 households Ekuvukeni Ngiyane electrification 2022-09-16 12:00 MS/2022/2024/951/054/T
Provision of cleaning, hygiene and horticulture services at various depots in NGR for a period of 7 months. 2022-08-22 12:00 NGR/DEPOT/08/22
Provision of office and window cleaning for TFR buildings in Bellville for a period of three (3) years 2022-09-15 10:00 TFR/2022/08/1270/9894/RFP - WRAC-BLQ-38824
Appointment of a Panel of Legal Practitioners (herein referred to as “Service Provider/s”) to provide legal services to Necsa Group on specific assignments on a needs basis. 2022-09-16 11:00 FBD-SCM-2022-TEN-0021
Renovations of administration block, 2 x 3 & 1 x 4 classroom blocks, construction of 1 x 2 grade R classroom block and external works (septic tank, water reticulations, walkways, parking bays and fence) at Masikhwa Primary School in Luvhimbi Village in Vhembe District. CIDB grading of 6GB or Higher 2022-08-29 11:00 LDPWRI-B/20092 RE-ADVERT

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Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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