Issue Date: 
Thursday, January 31, 2019

Tender Site Visits

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

If you are so fortunate to have reached the stage where Organs of State or Private Sector Companies want to do a site visit, you must know that you are in the final stage in winning that tender that you have responded to.

But what must you do to prepare for a site visit?

The first thing is to ensure that your place of business is in excellent order. Be sure everything is clean and neat. A clean workshop or office is a pre-requisite and non-negotiable.

Secondly ensure that your employees are prepared and that they are at work the day of the site visit. You do not want to be in a situation where the Evaluation Committee Member asks you to demonstrate a procedure and you can't because the specific employee that operates that specific peace of engineering or tool or computer is not at work the day of the site visit. You are going to end up with a red face and the Committee is not going to be impressed.

One of the main reasons the Evaluation Committee does site visits is to ensure your business do exists. This may sounds weird but believe me there have been horrifying stories of people that have been awarded tenders and then the Organ of State finds out that the vendor operates out of his vehicle! It is imperative to have an operating business. It is also a way to combat fraud; by doing a site visit, the Organ of State verifies that the Vendor isn't just a person fronting. There have been many instances in the past where tenders have been awarded to businesses that do not actually exist.

The Evaluation Committee will also verify many other things that are important in awarding the tender. These may include:

  • How many employees you have?
  • Do you have the correct machinery?
  • Do you enough other resources to do the job at hand?

The best advice I can give you is to be prepared. Ensure that everything is in order the day of the site visit. Prepare your employees so that they know what to do and what to answer when asked that difficult questions. But most of all, be happy, because you have reached the final stages of the tender process. I do not want to end on a negative note but I must mention that at the end of the day a site visit can go wrong and you might not be awarded that tender. So, be prepared!

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth and Cape Town. Book and pay online at www.howtotender.co.za. Please contact Estelle at Estelle@howtotender.co.za should you require more information.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Supply and delivery of agriculture inputs (white maize & dry bean seeds) for the Umzinyathi District Municipality 2019-09-04 12:00 T 2020-15
Supply and fitment of two hydraulic low-level bin lifters 2019-09-02 12:00 RE-ADVERTISMENT: 114/2019
Supply and delivery of agriculture inputs (chemicals & fertilizers) for the Umzinyathi District Municipality 2019-09-04 12:00 T 2020-16
Formal Tender: TD-03/08/19: Oudtshoorn Municipality: New Library: Rose Valley - Oudtshoorn, 2019-09-25 12:00 FORMAL TENDER: TD-03/08/19
Provision of Security Services for a period of 60 Days To BCMM, Chiselhurst, East London 2019-08-23 12:00 RFQ/SCM/2019-20/53
Supply and Delivery of Black Refuse Bags to BCMM Chiselhurst, East London (Inland Region) 2019-08-23 12:00 RFQ/SCM/2019-20/52
Supply and Delivery of Black Refuse Bags to BCMM Chiselhurst, East London (Coastal Region) 2019-08-23 12:00 RFQ/SCM//2019-20/51
Appointment of a Service Provider to Supply and Deliver Television Sets for Kiwane Resort 2019-08-23 12:00 RFQ/LED/2019-20/50
Supply and Delivery of Reinforced Panel Fencing – Bunkerhill Field A 2019-08-23 12:00 RFQ/DCOM/2019-20/48
Horticulture Training Programme NQF Level 2 2019-08-23 12:00 RFQ/DHR/2019-20/47
Data Verification of Educational Qualifications, Registration With Professional Institutions, Credit & Criminal Checks for Prospect Candidates For Buffalo City Metropolitan Municipality 2019-08-23 12:00 RFQ/DHR/2019-20/46
Supply and Delivery Furniture for New Office Hod 2019-08-23 12:00 RFQ/DCS/2019-20/45
The Supply and Delivery of Office Furniture for Disaster Management 2019-08-27 12:00 RFQ/HPSES/2019-20/62
Supply and Delivery Of HTH Chlorine To BCMM Stores, Chiselhurst, East London 2019-08-27 12:00 RFQ/SCM/2019-20/61
Preventative Maintenance On Hydraulics Systems For Solid Waste Compactors For Fleet No. 293, Mitsubishi Fuso Fv26-340 Model 2007 2019-08-27 12:00 RFQ/MW/2019-20/60
Preventative Maintenance on Hydraulics Systems for Solid Waste Compactors For Fleet No. 257, Mitsubishi Fuso Fv26-340 Model 2007 2019-08-27 12:00 RFQ/MW/2019-20/59
Preventative Maintenance On Hydraulics Systems for Solid Waste Compactors For Fleet No. 244, Mitsubishi Fuso Fv26-340 Model 2007 2019-08-27 12:00 RFQ/MW/2019-20/58
Supply and Delivery of Sports Kits and Equipment for Youth in Sports Development For Ward 22 2019-08-27 12:00 RFQ/IDP/2019-20/57
Supply and Delivery of Reinforced Panel Fencing – Bunkerhill Field B 2019-08-27 12:00 RFQ/DCOMS/2019-20/56
Low/Medium Voltage Line Training Programme 2019-08-27 12:00 RFQ/DHR/2019-20/55

Pages

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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