Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

Title Closing Date Tender No.
Design of Intervention of Improve Environmental Quality in Villiersdrop through Green Infrastructure and the Circular Economy Approach 2019-08-23 11:00 DEA&DP4/ 2019
The Development and Application of a Benchmarking Tool and Implementation Strategy for The Transition Toward a Water Sensitive City, for The City of Cape Town. 2019-08-23 11:00 DEA&DP3/ 2019
Supply and delivery of Maize Products to Voorberg Management Area for a period ending 31 March 2020 2019-08-28 11:00 WCR 16/ 2019
Framework Contract for Provision of Electrification Professional Services to Support Municipalities within the Geographic Regions in South Africa 2019-08-19 11:00 MISA/ FC/ EPS/ 003/ 2019
Framework Contract for Provision of Roads and Storm Water Professional Services In Municipalities within the Geographic Regions in South Africa. 2019-08-20 11:00 MISA/ FC/ RSWPS/ 007/ 2019
Framework Contract for Contractors for Construction and Maintenance of Electrification Projects 2019-08-19 11:00 MISA/ FC/ CME/ 004/ 2019
Framework Contract for the Services of Management Contractor for Construction, Refurbishment and Rehabilitation of Municipal Roads and Storm Water Infrastructure within the Geographic Regions In South Africa. 2019-08-20 11:00 MISA/ FC/ CRR/ 006/ 2019
Framework Contract for Water and Sanitation Professional Services to Support Municipalities within the Geographic Regions In South Africa. 2019-08-20 11:00 MISA/ FC/ WSPS/ 008/ 2019
Framework Contract For Social Facilitation Services for Municipal Infrastructure Projects Within Geographic Regions Spread Across South Africa. 2019-08-19 11:00 MISA/ FC/ SFS/ 005/ 2019
Appointment of a Preferred List of Suppliers to Conduct Combined Airborne Electromagnetic, Magnetic And Radiometric Surveys for The Council For Geoscience for a period of three (3) years 2019-09-02 11:00 CGS- 2019- 021S
Appointment of a Service Provider to Conduct A Feasibility Study on the Possible Expansion to Provincial Offices 2019-08-23 12:00 CSOS005- 2019
Request for proposal (RFP) for the appointment of a service provider to conduct a pre-Feasibility and Feasibility study for a grassroots refinery project in South Sudan. 2019-08-26 12:00 SFF/ 2019/ 051
Appointment of a Panel of Legal Experts who will Render Specialised Legal Services to Agrément South Africa for a period of 36 months. 2019-08-19 16:00 ASA 05/ 2019
Request For Proposals for Mentorship Services For Dube Tradeport Corporation Enterprise Development (Ed) Candidates on Construction Projects for a Period of 3 to 5 Years. 2019-08-19 11:00 DTP/ RFP/ 05/ IFR/ 06/ 2019
SANSA invites bidders to tender for supply and installation of security fence 2019-08-29 11:00 SO/ 046/ 07/ 2019
Panel of Events Management Service Providers for Employee Wellness Programme (Sports Activities) for a period of three (3) years 2019-08-28 11:00 RAF/ 2019/ 00020
The iSimangaliso Authority wishes to appoint Security service providers to undertake security services for the Northern and Southern Component of the iSimangaliso Wetland park for the period of 5 years 2019-08-26 16:00 RFP NUMBER: 08/ 2019
Appointment of a Service Provider to Render Cleaning & Specialised Sanitary Care Services for the Department of Transport for a period of two (2) years. 2019-08-19 11:00 DOT/ 04/ 2019/ COO
Rendering of a Comprehensive Cleaning Service at False Bay Hospital, Department of Health, Western Cape Government for a three (3) year period 2019-08-23 11:00 WCGH SC 0218/ 2019
Handrail Installation on District Road D96 within Buhlebamakhosi Rural Road Transport Forum. 2019-08-29 11:00 C252/ 1920/ HR/ 559


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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