Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
Provision Of Medical Claims Administration Services to the GPAA 2019-04-26 11:00 GPAA 10/ 2019
Procurement of Service Provider for Computer Forensics & IT System Consolidation 2019-04-23 11:00 SCMU 10 – 2018/19
Supply, configure, deploy, train and commission an “off-the-shelf” Enterprise Resource Planning (ERP) and related Computer Hardware to the Office of the Valuer General, with maintenance and support for a period of 24 months 2019-04-23 11:00 RFB 1916/ 2018
Outright Purchasing of Fluoro Analyser. 2019-04-30 11:00 RFB 201/ 18/ 19
Outright Purchasing of Chip-Based High Throughput Bio Analyses Nucleic Analyses Instrument. 2019-04-23 11:00 RFB194/ 18/ 19
Upgrade of the K31, Beyers Naude drive ( Road D374)between the R114 and Peter Road (from CH-0.0 to CH-4.8km) 2019-04-29 11:00 DRT 24/ 02/ 2018
Outright Purchasing of an Immunodiagnostic Analyser. 2019-04-29 11:00 RFB195/ 18/ 19
Appointment of a Contractor for the Construction Of Vuwani (Sibudi) to Vyeboom Access Road – Phase 1 2019-04-23 11:00 MISA/ CAR/ VWN/ 058/ 2018
Supply and delivery of Malaria Rapid Diagnostic Tests (RDTs) for a period of 24 Months. 2019-04-29 11:00 NDOH 62/ 2018- 2019
Appointment of a Service Provider to Provide Programme Management Services for the Review and Alignment of Social Labour Plans With Municipal Integrated Development Plans; and Development of Innovative Models to Ensure Stimulation of Rural Economy In Municipalities With Mining Activities 2019-04-23 11:00 MISA/ IDMS/ SLP/ 056/ 2018
Supply, delivery, end-user training, demonstration, commissioning and installation of radiographic system, digital, mammographic at Dr Pixley Ka Seme Memorial Hospital: once-off. 2019-04-23 11:00 ZNB 9664/ 2019- H
Appointment of a Service Provider to Prepare a Draft Bill on Fire Services Over a period of 12 months 2019-04-29 11:00 COGTA (T) 14/ 2018
Request for Proposal for Water Quality Monitoring Including Stormwater for the Coega Special Economic Zone 2019-04-29 12:00 CDC/ 140/ 19
Supply, delivery, end-user training, demonstration, commission and installation of radiographic unit, dental, extraoral at Dr Pixley Ka Seme Memorial Hospital: onceoff. 2019-04-23 11:00 ZNB 9665/ 2019- H
Request for Proposal for Marine Pipeline EIA for the Coega Special Economic Zone (SEZ) 2019-04-29 12:00 CDC/ 144/ 19
Request For Proposals for Consultancy Services in Respect of the Following Resources: Appointment of a Project Manager to Manage and Operationalise KZN Music House 2019-04-26 12:00 DAC012/ 1819
Request for Proposals for Consultancy Services in Respect of the Following Resources: Appointment of a Service Provider for Legal Firm KZN Music House 2019-04-26 12:00 DAC011/ 1819
Supply, delivery, end-user training, demonstration, commission and installation of radiographic unit, dental, intraoral at Dr Pixley Ka Seme Memorial Hospital: onceoff. 2019-04-23 11:00 ZNB 9666/ 2019- H
Construction of the Dukuduku Library 2019-04-23 12:00 DAC015/ 1819
Appointment of a service provider to supply a digital zoom microscope to the South African National Biodiversity Institute (SANBI). 2019-04-26 11:00 SANBI: G335/ 2019

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The 8 steps in the Tender Adjudication process

By W van Rooyen

www.howtotender.co.za

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

  1. Opening... Read More
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