Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

Title Closing Date Tender No.
Roof upgrade, structural rehabilitation works, floor replacement and associated works at Hiltop Camp Mtwazi Lodge, \Hluhluwe Imfolozi Game Reserve, KwaZulu Natal for Ezemvelo KZN Wildlife 2019-03-01 11:00 EKZNW 09/ 2019
Bidders are hereby invited to provide Disaster Recovery Site for a period of 36 months that meets FAIS Ombud requirements 2019-03-04 11:00 FAIS 2018/ 19- 03
Provision for office Accommodation for the Special Investigating Unit (SIU) - Durban office The full requirements are set out in the Bid Document 2019-02-22 11:00 RFP: 002/ 01/ 2019
Interested parties are hereby invited to submit offers to lease the following property: Lease of Erf 2848 Westville Extension 28 - FT Extent: The extent of the property is 2 607 m². Present Zoning: Residential. Lease term: Three (3) years 2019-02-21 14:00 N003- 001- E- P- 12257
Regravelling of D1243 (0.00 to 6.3km) in the underberg Area office -Grade 3 CE 2019-03-07 11:00 ZNT 373T/ 3/ 3/ 436/ 4487/ 2018
Regravelling of L883 (0.00 to 4.1km) in the Underberg Area office - Grade 3CE 2019-03-07 11:00 ZNT 373T/ 3/ 3/ 436/ 4552/ 2018
Regravelling of D1357 (10.3 - 13.8km) in the Underberg Area office -Grade 3CE 2019-03-07 11:00 ZNT 373T/ 3/ 3/ 436/ 4488/ 2018
Regravelling of P429 (29.2 to 36.5km) 2019-03-07 11:00 ZNT 373T/ 3/ 3/ 436/ 4479/ 2018
Construction of 0.500 Kms Sidewalks on road P234 from Chainage Km0.300 to Km0.800 within Nongoma Local Municipality 2019-03-12 11:00 ZNT373/ C265/ 2013/ S/ 1/ 2018T
Patch Gravelling OF 4.1 KMS on Road D854 within Nongoma Local Municipality 2019-03-12 11:00 ZNT373/ C265/ 2037/ P/ 1/ 2018T
Blading of 747.69 KMS on Road: D854, P703, D1854, D1902, D1853, D2049, D1852, D1819, D1818, D1924, D1727, D1892, D1895, D1729 & various roads within Nongoma Local Municipality 2019-03-12 11:00 ZNT373/ C265/ 2036/ S/ 2/ 2018T
Installation of septic tank, generator set and supply electrical upgrade Required 2019-02-21 11:00 MTH 68/ 2018
Supply and Delivery of Sedan, Light and Heavy Commercial Vehicles, Busses, Motor Cycles, Agricultural Tractors, Construction Plant And Equipment to the State for the Period 1 April 2019 – 31 March 2022 2019-02-28 11:00 RT57- 2019
Manufacturing, Supply and Delivery of Socks Drab, Socks Grey Cushion Sole, Socks Grey Half Hose and Socks Black for a Period of Three (3) Years: Division: Supply Chain Management 2019-03-05 11:00 19/ 1/ 9/ 1/ 17TC (18):
Supply and Deliver Student Personal Protective Equipment/Clothing 2019-03-08 11:00 SEDTENDER 01/ 2019
The objective of this bid is to appoint a Service Provider that will provide the W&RSETA with IT Infrastructure Managed Services covering IT Hosting, IT Network Connectivity and Telephony Services 2019-02-22 11:00 ITD/ 2019/ 0008
The objective of this bid is to appoint Service Providers per Province to manage and organize the SME Capacitation Workshops in their respective Provinces 2019-02-22 11:00 SME/ 2019/ 0001
The objective of this bid is to appoint Service Providers to supply W&RSETA with Sharp EL- 1750V Printing Calculators as well as Printing Rolls. 2019-02-22 11:00 SME/ 2019/ 0002
The objective of this bid is to appoint Service Provider(s) to conduct an Impact Assessment on the W&RSETA identified Projects 2019-02-22 11:00 SSP/ 2019/ 0005
The objective of this bid is to appoint a Service Provider(s) to conduct research on the W&RSETA identified research topics. 2019-02-22 11:00 SSP/ 2019/ 0006


Tender Knowledge

By Werner van Rooyen

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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