Issue Date: 
Tuesday, March 1, 2016

Planning, Stipulation of Preference Point System to be Utilized and the Determination of Designated Sectors

It is important to know that when you respond to a tender there are certain guidelines that Government Officials need to follow in order to evaluate your tender. According to the Implementation Guide - Preferential Procurement Regulations, 2017, pertaining to the Preferential Procurement Policy Framework Act, Accounting Officers and Accounting Authorities of all public entities listed in Schedules 2, 3A, 3B, 3C and 3D to the PFMA and municipal entities must comply with the rules and guidelines stipulated below.

Prior to the invitation of bids, Accounting Officers and Accounting Authorities are required to:

  • Properly plan for the provision of services, works or goods in order to ensure that the resources that are required to fulfill the needs identified in the strategic plan of the institution are delivered at the correct time, price, place and that the quantity and quality will satisfy those needs.
  • As far as possible, accurately estimate the costs for the provision of the required services, works or goods. This is in order to determine and stipulate the appropriate preference point system to be utilized in the evaluation and adjudication of the bids and to ensure that the prices paid for the services, works and goods are market related.
  • Estimated costs can be determined by conducting an industry and commodity analysis whereby prospective suppliers may be approached to obtain indicative market related prices that may be utilized for benchmarking purposes. Based on the findings, the relevant preference point system (80/20 or 90/10) to be utilized for the evaluation of the bid must be stipulated in the bid documents; and
  • Determine whether the services, works or goods for which an invitation is to be made have been designated for local production and content in terms of Regulation 8 of the Preferential Procurement Regulations. This will entail the inclusion of a specific condition in the bid documents that only locally produced services, works or goods or locally manufactured goods with a stipulated minimum threshold for local production and content will be considered. This will subsequently have a direct impact on the evaluation of the bid.

Sometimes one gets the feeling that not all Accounting Officers and Accounting Authorities necessarily follow these procedures. But now you know and you can hold them to these rules and regulations.

We at How2Tender.com will be hosting workshops on How to tender, B-BBEE and how to start your own business. Please email us at werner@how2tender.com should you be interested in attending one of these workshops.
 
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Title Closing Date Tender No.
Transportation (2) 2018-11-19 14:00 PNQ2 TRANSPORTATION (2)
Provision of ICT Services for CTICC Events. 2018-11-30 12:00 CTICC 023/2019
Supply and delivery of portable foam application system and fire hoses. 2018-11-27 12:00 T30/2018
Supply and delivery of kitchen appliances 2018-11-23 11:00 FQ/SM: 60/19
Supply and delivery of Ion battery powered hydraulic ram and lithium Ion battery hydraulic combi tool. 2018-11-27 12:00 T31/2018
Repairs, Upgrading and Painting of two (2) Existing Public Ablution Facilities in Franschhoek Adjacent to the Huguenot Monument 2018-11-28 11:00 FQ/SM: 64/19
Supply, Delivery and Installation of 2 Geysers with a 70% Local Content at the Klapmuts Clubhouse, Klapmuts Sportsground as well as 2 Safety Gates with a 100% Steel Value-Added Products Local Content 2018-11-28 11:00 FQ/SM: 65/19
Transport of dry sludge from Sedgefield (WWTW) Waste Water Ttreatment Works to Eden Lawns or Sassenheim Estate 2018-11-22 12:00 211/2018/19
Upgrading of Langrug Informal Settlement Ablution Block J 2018-11-28 11:00 FQ/SM: 74/19
Transport of dried sludge from Knysna WWTW to Sassenheim Estate 2018-11-22 12:00 210/2018/19
Rental of one bakkie (2x4) with canopy and fuel for approx 2000km/month for a period of 8 months November 2018 to end June 2019 2018-11-22 12:00 209/2018/19
Law Enforcement Training (Unit Standard 377224) 2018-11-23 12:00 SC 1936/2018
Servicing and Maintenance of Fire Extinguishing Media (i.e. Fire Extinguisher and Fire Hose Reels): Langeberg Municipal Buildings Ans Facilities 2018-11-23 12:00 Q 42/2018
Upgrading of Public Dropoff, Mcgregor 2018-12-07 12:00 30/2018
Manufacturing and Delivery of Skips 2018-11-30 12:00 T 73/2018
2 x Panel of Travelling Agencies for Blouberg Municipality for 36 months. 2018-11-28 11:00 BM12/18/19
Lease of available space to be itilized as a Kiosk at the Langeberg Thusong Centre, Paddy Street, Robertson” 2018-12-14 12:00 83/2018
Lease of the Cottage with a portion of municipal land (1.7138 ha) situated on a remainder of a portion13 of the Farm Long Valley No.15, Dassieshoek, Robertson” 2018-12-14 12:00 82/2018
Supply and Delivery of 4 Head Embroidery Machine for Blouberg Municipality's SMME's support. 2018-11-30 11:00 BM20/18/19
Lease of Keurkloof (4.2 ha), Dassieshoek, Robertson” 2018-12-14 12:00 81/2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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