New Functionality Scoring Rules
By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.
The Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.
It is stipulated in the Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.
Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.
The tender document will normally specify the evaluation standards for measuring functionality. It will also state the following:
- The points available for each criteria and, if any, each sub-criteria;
- The minimum qualifying score needed to advance. Usually the threshold is between 65% and 85% out of 100%;
All tenders achieving less than the minimum qualifying score will be declared non-responsive and will not qualify to be evaluated on Price and B-BBEE.
When an Organ of State sets the minimum qualifying scores for Functionality, the scores should:
- Not be generic;
- Be determined separately for each tender;
- Not be so low that it jeopardises the quality of the required goods/services;
- Not be so high that they are impossible to attain.
All tenders that score the minimum qualifying score for functionality must be evaluated further, in terms of Price and B-BBEE as stated by the preference point systems in accordance with the Preferential Procurement Regulations 2017.
To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town. Book and pay online at https://howtotender.co.za/tender-expert-form/
Contact us at wernervr@howtotender.co.za should you require more information.
You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender. It includes examples of completed SBD forms.
