Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have encountered a Briefing Session, Site Meeting or Information Session. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember or do when you attend one of these sessions:

Tender Openings and Responsiveness

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in Western Cape for a period of two (2) years as and when required by Broadband Infraco 2019-05-17 12:00 INF/TEN/0240
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in Northern Cape for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0241
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in Mpumalanga for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0242
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in Limpopo for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0243
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in KwaZulu Natal (KZN) for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0245
Supply and Delivery of Conference and Printing Equipment, Accessories/Spare Parts and Consumables 2019-05-17 15:00 AUC/DCMP/G/001
Consultancy service to develop an accountability framework for the CARMMA campaign 2019-05-03 15:00 AUC/DSA/C/012
Appointment of a service provider for the provision of media monitoring services for the WRC for a period of three (3) years 2019-05-03 11:00 WRC-003-2019/20
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in Gauteng for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0246
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in free state for a period of two (2) years as and when required by Broadband Infraco 2019-05-17 12:00 INF/TEN/0247
Appointment of a panel of service provider(s) for rendering security escorting and emergency guarding services in eastern cape for a period of two (2) years as and when required by Broadband Infraco. 2019-05-17 12:00 INF/TEN/0248
Maintenance of CCTV and access control systems and adhoc repairs and installations 2019-05-07 11:00 RFP-GSM058/18
Appointment of a service provider to supply and install CCTV Cameras in the Office Building of Dr Kenneth Kaunda District Municipality 2019-05-10 12:00 KKDM 02/18
Invitation to bid for the collection, dispatch, conducting customs clearance and delivering of diplomatic freight “AF” bags to and from DIRCO head office and South African missions abroad including Department of International Relation and Cooperation (DIRCO) parliamentary office and the protocol offices in Cape Town, Durban and Johannesburg for a period of two (2) years. 2019-05-08 11:00 DIRCO 01/2019/20
Purchase of uniform for protection unit 2019-04-26 12:00 MBIZ LM 02/04/19/01 UPS
Personal insurance - Mechem Contractors 2019-05-20 11:00 DLS150683
Request for proposals-compilation of GRAP compliant annual financial statements for the period of 36 months 2019-04-30 12:00 DLM/SCM/49/2018/19
Debt Recovery 2019-04-26 12:00 FIN2019-FM-018
Appointment of a service provider to render financial accounting services to The Market Theatre for a period up to three months 2019-05-06 12:00 MTF 01.06.2019
Provision of Travel Agency Services 2019-04-26 12:00 IYM05/04/2019T

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Extension of validity period

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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