Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

Title Closing Date Tender No.
The enlistment of Additional Service Providers on the Panel of Accredited Training Service Providers valid until 31 January 2021 2019-05-13 11:00 E 1511
Appointment of additional members to the National Lotteries Commission Research panel 2019-05-24 11:00 NLC/ 2019 - 8
Appointment of a Service Provider to Render Security Guarding Services at the Department of Public Service and Administration for a period of two (2) years. 2019-05-10 11:00 DPSA001/ 2019
The Financial Intelligence Centre request proposals from service providers that will provide pure san storage array components for the Financial Intelligence Centre. 2019-05-08 11:00 FIC/ RFB/ SANSTORAGE/ 002/ 2019/ 20
Upington Statistics South Africa: Alternative office accommodation: 454.55m² and 15 parking bays for a period of 5 years 2019-05-22 11:00 LS09/ 2018
Upington SASSA: Alternative office accommodation: 928.41m² and 19 parking bays for a period of 5 years. 2019-05-15 11:00 LS04/ 2019
Betterment and Re-graveling of P216 within Buhlebamakhosi Rural Road Transport Forum. 2019-05-24 11:00 C252/ 1920/ BR/ 401
Betterment and Re-graveling of P207 within Buhlebamakhosi Rural Road Transport Forum 2019-05-24 11:00 C254/ 1920/ BR/ 404
Betterment and Re-graveling of D90 within Buhlebamakhosi Rural Road Transport Forum 2019-05-24 11:00 C252/ 1920/ BR/ 807
Appointment of service providers for financial modeling and projects packaging for the delivery of social and rental housing opportunities for the Ekurhuleni Housing Company (EHC) on an as and when required basis for a period of 24 months 2019-05-20 11:00 EHCRSFP/ 03/ 19
Appointment of a Contractor for the Construction a of Tractor Shed Dundonald in Chief Albert Luthuli Local Municipality in Gert Sibande District Municipality In Mpumalanga Province. 2019-05-15 11:00 CONMP 0002 (2019/ 2020)
Upington Dept of Home Affairs: Alternative office accommodation: 1202.77m² and 17 parking bays for a period 5 years. 2019-05-22 11:00 LS08/ 2019
Appointment of contractor for provide Basic Water and Sanitation Infrastructure for Evicted Farm Dwellers from Paardeplaas Farm, eMakhazeni Local Municipality 2019-05-15 11:00 CONMP 0004 (2019/ 2020)
Appointment of a Service Provider for the Design and Construction of Houses With Basic Services in Portion 3 (Portion of Portion 1) of Farm Elandshoek 358 Rd 2019-05-15 11:00 CONMP 0003 (2019/ 2020)
Request to enter into three (03) year agreement for maintenance on ASGSmartTest Software. 2019-04-29 11:00 RFB 1923/ 2019
Consultancy Services on Modernizing Cooking Technologies in Africa 2019-05-03 15:00 AUC/IED/C/039
Coach Cleaning Germiston Station 2019-04-25 11:00 RFQ-06-161134
Cleaning and horticultural services at Salt River Depot - Period of three months 2019-04-30 12:00 WCR 02/2019
Provision Of Cleaning Services At Millsite, Waterval and Robinson Depots For A Period Of Twenty Three (23) Months. 2019-05-07 10:00 RFQ CRAC-KGG-29592.
Aerial fire fighting support services for the period 01 November 2019 to 30 April 2020 and from 01 November 2020 to 30 April 2021 2019-05-15 11:00 T 2019/008


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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