Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
ZNTD 03899W: WIMS 063641: Kwazulu-Natal: Department of Education: Durban: Sontshenge Primary School:Water and Sanitation: Phase 3 2019-09-20 11:00 ZNTD 03899W
Provision of Motor Vehicle Tracking Services for a period of three (3) years. 2019-09-17 11:00 18/ 2019
Establishment of a Panel Of Service Providers for the Supply and Maintenance Of Portable Toilets to the Housing Development Agency, Block A, Riviera Road Office Park, 06 – 10 Riviera Road, Killarney, Johannesburg, on an Adhoc Basis for a period of three years 2019-09-06 11:00 HDA/ JHB/ 2019/ 011
Pretoria: Rendering of Security Guarding Services at Union Building public area, Power Station and Weldekoppies for period of 24 months 2019-09-17 11:00 PT19/ 015
ZNTD 03915W: WIMS 063660: Kwazulu-Natal: Department of Education: Durban: Sisebenzile Primary School:Water and Sanitation: Phase 3 2019-09-20 11:00 ZNTD 03915W
Midlands Regional Office: Maintenance of Gardens and Grounds at Midlands Regional Office, 40. Shepstone Road: Contract Period : Thirty Six (36) Calendar Months 2019-09-16 11:00 ZNQ003/ 2019
ZNTD 03874W: WIMS 063780: Kwazulu-Natal: Department of Education: Durban: Dendethu Primary School:Water and Sanitation: Phase 3 2019-09-20 11:00 ZNTD 03874W
The Rendering of a Comprehensive Cleaning Service at Red Cross War Memorial Children’s Hospital for a Period of Three (3) Years 2019-09-13 11:00 RCCH03/ 2019
The AgriSETA wishes to appoint service providers who are registered on CSD to supply and deliver cleaning materials to AgriSETA for a duration of 36 months. 2019-09-13 11:00 AGRISETA/ 2019/ RFP/ 03
ZNTD 03941W: WIMS 063508: Kwazulu-Natal: Department of Education: Durban: Petezi Primary School:Water and Sanitation: Phase 3 2019-09-19 11:00 ZNTD 03941W
ZNTD 03862W: WIMS 063905: Kwazulu-Natal: Department of Education: Durban: Ngqokwane High School:Water and Sanitation: Phase 3 2019-09-20 11:00 ZNTD 03862W
Supply & delivery of groceries and perishables on a as and when required basis for a period of 12 months to one or more of the Westcol hospitality campuses. (Randfontein, Magaliesburg, Carletonville) 2019-09-06 11:00 WT 2019/ 0004
Servicing & Repairs of Diesel Generators, diesel fuel remediation & tank cleaning at various Institutions in ETHEKWINI District: 3 Year Period 2019-09-16 11:00 ZNB 5223/ 2019- H
Request to Procure the Services of a Fish and Seafood Supplier for a Period of Three (3) Years. 2019-09-05 11:00 RFB 1987/ 2019
The supply and delivery of fresh fruits and fresh vegetables to the Food Services Department for a period of three (3) years to Red Cross War Memorial Children’s Hospital with an option to extend for a further two (2) years based on performance 2019-09-13 11:00 RCCH23/ 2019
Servicing & Repairs of Diesel Generators, diesel fuel remediation & tank cleaning at various Institutions in ILEMBE District: 3 Year Period 2019-09-18 11:00 ZNB 5225/ 2019- H
Servicing & Repairs of Diesel Generators, diesel fuel remediation & tank cleaning at various Institutions in HARRY GWALA District: 3 Year Period 2019-09-16 11:00 ZNB 5224/ 2019- H
Servicing & Repairs of Diesel Generators, diesel fuel remediation & tank cleaning at various Institutions in UTHUKELA District: 3 Year Period 2019-09-20 11:00 ZNB 5230/ 2019- H
Servicing & Repairs of Diesel Generators, diesel fuel remediation & tank cleaning at various Institutions in UMKHANYAKUDE District: 3 Year Period 2019-09-20 11:00 ZNB 5228/ 2019- H
Replacement of Radioimmunoassay (RIA) system ) for Challotte Maxeke for a period of five (5) years. 2019-09-06 11:00 RFB068- 19- 20

Pages

Extension of validity period

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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