Issue Date: 
Tuesday, June 17, 2014

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Policies can be described as clear and simple statements of how your company or enterprise intends to conduct its services, actions or business. It is a set of guiding principles to help you with decision making. Very important to remember is that Policies don`t need to be long or complicated - a couple of sentences may be all you need for each policy area.

Policies and Procedures go hand in hand. Procedures describe how each policy will be put into action in your company or enterprise. Each procedure should outline:

  • Who will do what
  • What steps they need to take
  • Which forms or documents to use.

Procedures can just be a few points or instructions. Sometimes they work well as forms, checklists, instructions or flowcharts.

Policies and their accompanying procedures will vary between enterprises because they reflect the values, approaches and commitments of a specific company or enterprise and its culture. But they share the same role in guiding your company or enterprise.

There are many Policies that your company or enterprise can have or adhere to. Some of the most common Polices and Procedures are:

  • Financial Policy
  • Disaster Recovery Policy
  • IT Security Policy
  • Compliance Policy
  • HR Policies which include -
    • HIV and AIDS Policy
    • Alcohol and Substance Abuse Policy
    • Disciplinary Code
  • Code of Ethics

Policies and Procedures do not feature much in Governmental Tenders but in State Owned Companies such as ESKOM, Telkom and SABC you will be required to include your Policies and Procedures. The Private Sector also puts heavy emphasis on Policies and Procedures especially large companies such as MTN, ABSA and FirstRand.

If you are going to respond to a Tender for State Owned Companies or Private Sector Companies I recommend that you get your Policies and Procedures in place. I also recommend that you get a Professional Person to assist you when drawing up your company or enterprise’s Policies and Procedures. Like mentioned before, it is not long and/or complicated documents, but it needs to be done correctly. It is best to get someone in the know to assist you.

Part of the service that we render at how2tender.com is drawing up Policies and Procedures for SMME’s. Please feel free to contact us at info@how2tender.com for quotes on Policies and Procedures.

You can also visit our website at www.how2tender.com to find out more about our Tender Workshops or purchase our Tender Manual: A practical guide on how to tender.

Until the next time - happy tendering.

Title Closing Date Tender No.
Transportation (2) 2018-11-19 14:00 PNQ2 TRANSPORTATION (2)
Provision of ICT Services for CTICC Events. 2018-11-30 12:00 CTICC 023/2019
Supply and delivery of portable foam application system and fire hoses. 2018-11-27 12:00 T30/2018
Supply and delivery of kitchen appliances 2018-11-23 11:00 FQ/SM: 60/19
Supply and delivery of Ion battery powered hydraulic ram and lithium Ion battery hydraulic combi tool. 2018-11-27 12:00 T31/2018
Repairs, Upgrading and Painting of two (2) Existing Public Ablution Facilities in Franschhoek Adjacent to the Huguenot Monument 2018-11-28 11:00 FQ/SM: 64/19
Supply, Delivery and Installation of 2 Geysers with a 70% Local Content at the Klapmuts Clubhouse, Klapmuts Sportsground as well as 2 Safety Gates with a 100% Steel Value-Added Products Local Content 2018-11-28 11:00 FQ/SM: 65/19
Transport of dry sludge from Sedgefield (WWTW) Waste Water Ttreatment Works to Eden Lawns or Sassenheim Estate 2018-11-22 12:00 211/2018/19
Upgrading of Langrug Informal Settlement Ablution Block J 2018-11-28 11:00 FQ/SM: 74/19
Transport of dried sludge from Knysna WWTW to Sassenheim Estate 2018-11-22 12:00 210/2018/19
Rental of one bakkie (2x4) with canopy and fuel for approx 2000km/month for a period of 8 months November 2018 to end June 2019 2018-11-22 12:00 209/2018/19
Law Enforcement Training (Unit Standard 377224) 2018-11-23 12:00 SC 1936/2018
Servicing and Maintenance of Fire Extinguishing Media (i.e. Fire Extinguisher and Fire Hose Reels): Langeberg Municipal Buildings Ans Facilities 2018-11-23 12:00 Q 42/2018
Upgrading of Public Dropoff, Mcgregor 2018-12-07 12:00 30/2018
Manufacturing and Delivery of Skips 2018-11-30 12:00 T 73/2018
2 x Panel of Travelling Agencies for Blouberg Municipality for 36 months. 2018-11-28 11:00 BM12/18/19
Lease of available space to be itilized as a Kiosk at the Langeberg Thusong Centre, Paddy Street, Robertson” 2018-12-14 12:00 83/2018
Lease of the Cottage with a portion of municipal land (1.7138 ha) situated on a remainder of a portion13 of the Farm Long Valley No.15, Dassieshoek, Robertson” 2018-12-14 12:00 82/2018
Supply and Delivery of 4 Head Embroidery Machine for Blouberg Municipality's SMME's support. 2018-11-30 11:00 BM20/18/19
Lease of Keurkloof (4.2 ha), Dassieshoek, Robertson” 2018-12-14 12:00 81/2018

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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