Issue Date: 
Monday, May 23, 2016

Functionality in Tenders Part 2 - 10 Tips

Tenders in South Africa are measured on three principles namely Functionality, Price and Broad-Based Black Economic Empowerment (B-BBEE). An Enterprise's ability to execute a contract is measured through the Functionality Principal in the Tender Environment. If an Enterprise's tender response does not pass the Functionality test it can't be measured on Price and B-BBEE. Enterprises that respond to tenders must ensure that they will pass the Functionality test in order to advance.

But how do you ensure that your tender response will pass the Functionality test? Here are 10 tips on how to pass the Functionality test:

1.    You must realize that the Functionality test in a tender is nothing else but the section where you advertise your goods and / or services. Responding to tenders it is a focussed marketing opportunity. You get the opportunity to focus           your marketing one specific buyer who is in desperate need of procuring goods and / or services such as what you are offering. Ensure to make the most of it!
2.    You earn points during the Functionality test. Before you start responding to tenders go to the Functionality section. Scan the criteria to see if you will earn enough points to go through to the next round of evaluation. It doesn't make           sense to waste time and money on a tender response if you are not going to pass the Functionality test.
3.    Ensure that you respond to a tender that is related to the business you are in. You will not be successful in bidding for something that you have no experience of.
4.    Use the exact phrasing or wording in your tender response that is used in the tender document. This makes it easier for the Evaluation Committee to find what they are looking for in your tender response.
5.    Use the exact same format that the tender document uses in your response on Functionality. If the Functionality in the tender document is in a table then try and use a table as well in your response.
6.    Your items under Functionality must be in the same order as that in the tender document. Don't swap items around. You want to make it as easy as possible for the Evaluation Committee to find what they are looking for.
7.    Don't over sell your business. This might seem weird saying this but many Enterprises have a range of goods and / or services that they sell. Evaluation Committees are only interested in the goods and / or services that they want to         procure. Giving them too much information at the wrong time might prevent them from finding the right information.
8.    Be visual! In today's world everything is about visual effects. We look at mobile screens, computer screens and big screen televisions. Heck, even your car has a screen it these days! Ensure that your tender response, especially               when it comes to Functionality, has some photos in it. Put photos in of your product as well as photos of your Enterprises' people. If you use machinery in your business then showing it of is always a good idea. At the end of the day         the photos that you put into your tender respond must add value to your tender response. Obviously the photos must be relevant to the tender requirements.
9.    Be honest in your functionality response. Remember that a tender is binding and if you cannot execute the contract you might find yourself in legal battles if you have won the tender but you cannot execute the tender.
10.  Finally you must remember that your tender response is going be evaluated by a person such as you and me. Also remember that your tender response is not going to be the only tender response to that specific tender. So make it           easy for the people on the Evaluation Committee to find and score your Functionality items.

If you follow these tips and tricks you will have a better chance in be successful at bidding. 

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. For more information on the tender courses please email Werner at werner@how2tender.com

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R40 from Maruleng Border to R71, R71 from Greater Tzaneen Border to Phalaborwa Kruger Park Gate and R526 from Maruleng Border to Gravelotte 2019-03-19 14:00 NRA X.002- 121- 2019/ 1F
Replace and install new alluminium silver windows for “A” ward 2019-03-05 11:00 ZNQ 945/ 18
Urgent remove sewer cast iron pipes and replace with pvc sewer pipes at G.J. Crookes Hospital under base labour ward and a ward 2019-03-05 11:00 ZNQ 940/ 18
Paint interior and exterior of all building at Dududu Clinic 2019-03-05 11:00 ZNQ 941/ 18
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R36 from Greater Tubatse Border to Greater Tzaneen Border, R40 from Mpumalanga Border to Ba-Phalaborwa Border, R526 from Mica to Ba-Phalaborwa Border and R531 from R40 to Orpen Kruger Gate 2019-03-19 14:00 NRA X.002- 120- 2019/ 1F
Bid No -RE/02/2019. Minimum CIDB 4GB. Closing on March 2019 @ 12h00 2019-03-18 12:00 RE/ 02/ 2019
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R101 from Mogalakwena Municipal Border to Polokwane, R37 from Polokwane to Lepelle-Nkumpi Municipal Border, R71 from Polokwane to Greater Tzaneen Municipal Border, R81 from Polokwane to Molemole Municipal Border and N1 from Mogalakwena Municipal Border to Molemole Municipal Border 2019-03-19 14:00 NRA X.002- 087- 2019/ 1F (NONTOLL),
Procurement of Licence Renewal of Mimecast for KZN Department of Treasury 2019-03-15 11:00 RFB 1874/ 2018
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R510 from Lephalale to Monte Christo, R572 from Monte Christo to Tom Burke, R518 from Lephalale to Mogalakwena Municipal Boundary and N11 From Blouberg Municipal Boundary to Groblersbrug Border Post 2019-03-19 14:00 NRA X.002- 085- 2019/ 1F
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of airconditioning equipment. 2019-03-19 11:00 PET03/ 2019
Appointment of a service provider for the evaluation, due diligence and monitoring of Discretionary Grants until 31st March 2019 2019-03-08 11:00 RFP/ SASSETA/ 201819127/ 2
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of refrigeration equipment. 2019-03-19 11:00 PET02/ 2019
Appointment of a Service Provider to undertake Business Process Analysis, Development and Improvement for SASSETA 2019-03-08 11:45 RFP/ SASSETA/ 201819126/ 1
East London & surrounding areas: follow- on contract for maintenance of mechanical equipment for state owned buildings. (mechanical engineering services) 2019-03-19 11:00 PET05/ 2019
Supply, Delivery, Installation, Configuration maintenance of PABX and Call Centre Management Solution for a period of 12 months with an option to renew 2019-03-15 11:00 RFP/ SASSETA/ 201819129/ 1
Appointment of a service provider for the provision of provident fund for PSETA 2019-03-25 11:00 PROVIDENT/ PSETA/ 2019- 02
Port Elizabeth Regional Office: Follow-on contract for maintenance of passenger and goods lifts. (electrical engineering services & machanical engineering services) 2019-03-19 11:00 PET04/ 2019
Kakamas: Construction of New School at Cillie Primary School. CIDB GRADING: 8GB or Higher. 2019-03-25 11:00 DRPW 019/ 2018
Pretoria: Procurement of Office Accommodation of 2275 square meters and 85 parking bays usage by the Department of Trade and Industry for a period of 5 years in Centurion CBD or the outskirts of the CBD 2019-03-19 11:00 Pt18/ 082
Pretoria: Leasing of Office Accommodation of 4295.45 square meters and 216 parking bays for period of 9 years and 11 months in Arcadia, Brooklyn and Hatfield 2019-03-19 11:00 PT18/ 080

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5 ways to find available tenders

By W van Rooyen

www.howtotender.co.za

31 January 2019

We often get asked by business owners where can they find tenders that are currently available. Although we are not in the business of finding available tenders, our Tender Manual does have a chapter that deals with finding available tenders.

Due to the high demand for this I have decided to advise you on five different ways to find available tenders.

1. News Papers

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