Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

  •  The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience;
  • Recourses;
  • Technology;
  • Operational fit;

In your tender response, it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience does your company/enterprise have with the goods and/or services you provide?
    The more experience you have the better, this indicates to the Organ of State that you have been providing the goods and/or services for a significant period of time and thus have experience in your field of expertise.
  • Provide contactable references and a proven track record of the goods and/or services.
  • It is always good to provide references in your response, even if it is just one reference. Refences show that you can be trusted, and how better to evaluate your experience than by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.
  • Provide information on your success rate.
  • This is overstating the obvious, but it is good to tell them about previous tenders that were awarded to you, and how successfully you completed them.
  • What is the nature of goods and/or services your company supplies?
    It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for, you may be disqualified.
  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.
    This again shows your experience, even if the volumes are small, you still supply the goods and that means experience.
  • Is there any other information you deem relevant to your proposal? If yes, provide details. This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality, in your response. In meeting the Functionality criteria of any tender, you will be sure to advance to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that HowToTender present across South Africa. Please visit our website at www.how2tender.com to find out more or email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Steam Bend Mild Steel 1/2” (15mm) Male Thread Both Ends, Sabs Approved Only 2018-10-02 11:00 ZNQ NO.1645/ 06/ 18
V-Loc Sutures 180 2/0 Gs-21 Taper 1/2 Circle 37mm 2018-10-02 11:00 ZNQ NO.2292/ 07/ 18
Pliable Polymer Tubing for Suction Sterile Id 6mm X Od 11mm, Six Months Period Contract Request 720 Pkts of 7.5 Mtr = 5400 Mtrs/Month. 2018-10-02 11:00 ZNQ NO.2969/ 09/ 18
Provision of ICT Infrastructure upgrade tender notice of closing date extension. 2018-09-25 11:00 OPFA/ INUP2019/ T1
Disposable Laparoscopic Scissors Curved With Monopolar Cautery 5mm Shaft 30-35cm In Length Sterile Expiry Date, Single Use Shears With Monopolar Cautery. 2018-10-02 11:00 ZNQ NO.2473/ 08/ 18
Appointment of a service provider to supply and deliver feed grower for PTO farming in Boshof, ward 2 Tokologo Local Municipality within Lejweleputswa District in the Free State Province. 2018-10-05 11:00 GROWER- REIDFS- 0001 (2018/ 2019)
Supply and Close Up the Sides of the Shelter at Oncology,as per spec 2018-10-02 11:00 ZNQ NO.2502/ 08/ 18
Site Service Of Mv Breakers and Protection Relays In SUB 1, SUB 2, SUB 3, SUB 4, SUB 5, SUB 6, SUB 8, SUB 10, SUB 11 AND SUB 12. 2018-10-02 11:00 ZNQ NO.2486/ 08/ 18
Appointment of a service provider to render standard cleaning and hygiene services for the Department of Rural Development and Land Reform for Welkom Office, 11 Heeren Street, Mercantile Bank Building, Lejweleputswa District Office, Welkom within Lejweleputswa District in the Free State province for a period of twenty four (24) months. 2018-10-05 11:00 WEL- CLEANINGFS- 0003 (2018/ 2019)
Disposable Caesarean Section Drape, Both Arms out on Armboards With Screen Height Style, With Barrier Type Drape Impenetrable to Blood, and Liquor 2018-10-02 11:00 ZNQ NO.2702/ 08/ 18
Supply: T-shirts for Election Day 2018-10-26 11:00 10388287
Manufacturing, supply and delivery jacket bunny blue male and female; jacket bunny SAPS guards male and female for a period of three (3) years. 2018-10-23 11:00 19/ 1/ 9/ 1/ 16TC (18)
The South African National Roads Agency Limited (SANRAL) hereby invites Service Providers that are registered on the National Treasury Central Supplier Database (CSD) and offers accredited training / workshops / seminars and conferences that earn Continuing Professional Development (CPD) points to express their interest by responding to this EOI. 2018-10-03 12:00 WR2018/ 09/ 04
Supply Materials, Remove & Replace all the Broken and Cracked Window Panes & Glass Louvers in Identified Areas of Grey’s Hospital as per specification. 2018-10-02 11:00 ZNQ NO.2940/ 09/ 18
The MAJV has been appointed by the South African National Roads Agency SOC Ltd (SANRAL) to provide a comprehensive property service. 2018-10-18 14:00 N001- 025- N- P12250
Disposable Surgeons Gowns - (Reinforced Gown) Aami Level 3, Size Xtra-Large. 2018-10-02 11:00 ZNQ NO.2532/ 08/ 18
Sale of cardboard boxes and waste paper for a period of two years 2018-10-05 11:00 ZNQ 571 OF 2018 / 19
The objective of this bid is to appoint an Accredited Training Provider who has a valid approved programme to deliver W&R Informal Business Practice NQF Level 3 Qualification. The Training Provider to train 37 unemployed learners who reside within ward 14 of the Amahlathi Local Municipality in the Eastern Cape. 2018-10-12 11:00 RDO/ 2018/ 0011
30 Gauge Hypodermic Needles: 0.30x12mm (30gx1/2inch) 2018-10-02 11:00 ZNQ NO.2774/ 08/ 18
Disposable Surgeons Gowns - (Reinforced Gown) Aami -Level 3, Size Large. 2018-10-02 11:00 ZNQ NO.2533/ 08/ 18

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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