Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

  •  The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience;
  • Recourses;
  • Technology;
  • Operational fit;

In your tender response, it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience does your company/enterprise have with the goods and/or services you provide?
    The more experience you have the better, this indicates to the Organ of State that you have been providing the goods and/or services for a significant period of time and thus have experience in your field of expertise.
  • Provide contactable references and a proven track record of the goods and/or services.
  • It is always good to provide references in your response, even if it is just one reference. Refences show that you can be trusted, and how better to evaluate your experience than by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.
  • Provide information on your success rate.
  • This is overstating the obvious, but it is good to tell them about previous tenders that were awarded to you, and how successfully you completed them.
  • What is the nature of goods and/or services your company supplies?
    It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for, you may be disqualified.
  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.
    This again shows your experience, even if the volumes are small, you still supply the goods and that means experience.
  • Is there any other information you deem relevant to your proposal? If yes, provide details. This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality, in your response. In meeting the Functionality criteria of any tender, you will be sure to advance to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that HowToTender present across South Africa. Please visit our website at www.how2tender.com to find out more or email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Supply and deliver professional video camcorder tripod with fluid drag head - BLACK. 2018-08-27 11:00 GQ08181888
Supply and deliver 500mm /1000mm F/8 telephone lens -Eos T 51i or approved equal 2018-08-27 11:00 GQ08181888
Supply and deliver Canon EOS 6D Mark 11 DSLR with 24-70mm f/4L IS USM Lens 2018-08-27 11:00 GQ08181888
Supply and deliver interactive whiteboard and stand 2018-08-27 11:00 GQ08181888
Supply and deliver battery powered portable 12" PA system -JBL or approved equal. 2018-08-27 11:00 GQ08181888
Supply and deliver cordless microphone PGX 24 E - Shure Sm 58 or approved equal 2018-08-27 11:00 GQ08181888
Supply padded jackets 2018-08-30 10:00 GA11900161
Supply Medical supplies 2018-08-27 15:00 GF11900112
Supply and delivery of SO3 catalyst and ceramic balls spares on an “as and when” required basis for a period of 5 years to Kriel Power Station. 2018-09-18 10:00 MPGXC005283
Supply and deliver short back with height adjustable arms office chairs with soft PU top - 5 star black nylon base - seat upholstered in standard black fabric- knee tilt mechanism, Black mesh back with lumbar support, seat upholstered in standard black fabric 2018-08-24 11:00 GQ08181885
Supply and deliver 1250x640mm galvanised double frame (catchpit frames) 2018-08-24 11:00 GQ08181890
Supply of Drinking water in various Eskom sites in ECOU. 2018-09-18 10:00 EMM 5741
Supply, delivery and installation of high performance joint sealing system to the preload reservoir. 2018-08-24 11:00 287476
Supply and deliver 1250x640mm galvanised double hinged gate and frame 2018-08-24 11:00 GQ08181890
Home work home transport for Eskom Kendal Employees on as and when required basis. 2018-09-19 10:00 WE11900937
Supply and Deliver Elbow Green Gloves 2018-08-22 11:00 GQ08181889
Supply and Deliver Size: M16 eyenuts 2018-08-27 11:00 GQ08181882
Supply and delivery of 1800kg forklift; 2000kg forklift and 2500kg forklift. 2018-08-29 12:00 WE11900937
Supply and Deliver Size: 1m x 36 way 100A rating Copper Busbars 2018-08-27 11:00 GQ08181882
Supply and Deliver Size: 25mm x 6.3mm x 275mm Copper Earth Bars 2018-08-27 11:00 GQ08181882

Pages

7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.