Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Business Turnaround Specialists Panel. 2018-04-13 14:00 RFP 12/2017
Appointment of a Debt Sponsor and a Panel of dealers for the IDC domestic Medium Term Note (DMTN) Programme. 2018-04-09 12:00 T12/03/18
Enterprise Development Tender for Start-up enterprises in the Plumbing, Refrigeration and Airconditioning services 2018-04-12 17:00 UM P&A – Startup Opp 2018
The appointment of a service provider to provide training for all CSOS Employees on conciliation (mediation) and adjudication (arbitration). 2018-04-10 11:00 CSOS009-2018
The provision of concrete structure repairs at the fabric filter plant for a period of 6 months at Camden Power Station. 2018-04-11 10:00 MPGXC005093
Appointment of a suitably qualified service provider to supply, install, and monitor power quality meters for a period of thirty six (36) months and train municipal personnel from date of appointment. 2018-04-11 10:00 11/2018/32 N32/2018
(Re-Advertisement) Appointment of a contractor for supply, delivery, installation, testing and commissioning of 11KV switchgear at NE 3 substation, Vanderbijlpark. 2018-04-11 10:00 11/2018/34 N34/2018
(Re-Advertisement) Appointment of a contractor for supply, delivery, installation, commissioning of 88KV switch gear at NE 3 substation, Vanderbijlpark. 2018-04-11 10:00 11/2018/35 N35/2018
(Re-Advertisment) Repair of protection in various substations for a period of thirty six (36) months on as and when required basis 2018-04-11 10:00 11/2018/36 N36/2018
Eskom Chartered Accountant (CA) Trainee Assessment System. 2018-04-11 10:00 CORP4372
As and When mechanical and electrical maintenance and repairs - COP 29 inspections of Rolling Stock Equipment. 2018-04-12 12:00 61/2017/CTN/RS
Provision of Major Maintenance and Reliability Substation Primary Plant in North West Operating Unit for 36 Months on an "as and when" required. 2018-04-12 14:00 PTATEN2398
Appointment of a services provider to render comprehensive hygiene services for a period of three (3) years. 2018-04-13 11:00 HSRC/04/2017/18
Provision of ablution facilities for a period of three years. 2018-04-17 12:00 CE:119
Invitation to submit proposals for establishment of a panel of professional service providers (PSP) to render professional multi-disciplinary services covering: Built-environment infrastructure projects for a period of three(3) years as and when required. 2018-05-04 12:00 T/2018/03/13/TECH/CONS
The provision of non-industrial cleaning, offices, kitchen and ablution areas at Duvha Power Station for the period of 3 (three) years. 2018-04-16 10:00 MPGXC005089
Supply and delivery of Protective Clothing for employees for 3 years. 2018-04-17 12:00 03/2018
Appointment of Service Provider for the Supply and installation of security equipment, X-ray Machines and Walk through Metal Detectors including a 5-year maintenance contract. 2018-04-19 12:00 SENT/043/2017-18
Manufacture and supply Antimony Lead Alloy Billets. 2018-04-20 12:00 355876
Short - term insurance from 1 July 2018 to 30 June 2019. 2018-04-20 12:00 WDM 02/2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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