Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

  •  The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience;
  • Recourses;
  • Technology;
  • Operational fit;

In your tender response, it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience does your company/enterprise have with the goods and/or services you provide?
    The more experience you have the better, this indicates to the Organ of State that you have been providing the goods and/or services for a significant period of time and thus have experience in your field of expertise.
  • Provide contactable references and a proven track record of the goods and/or services.
  • It is always good to provide references in your response, even if it is just one reference. Refences show that you can be trusted, and how better to evaluate your experience than by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.
  • Provide information on your success rate.
  • This is overstating the obvious, but it is good to tell them about previous tenders that were awarded to you, and how successfully you completed them.
  • What is the nature of goods and/or services your company supplies?
    It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for, you may be disqualified.
  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.
    This again shows your experience, even if the volumes are small, you still supply the goods and that means experience.
  • Is there any other information you deem relevant to your proposal? If yes, provide details. This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality, in your response. In meeting the Functionality criteria of any tender, you will be sure to advance to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that HowToTender present across South Africa. Please visit our website at www.how2tender.com to find out more or email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Panel of professional civil and structural engineers. 2018-10-10 12:00 37/2018
Supply & delivery of all weather mens jackets & extreme slip safety boot 2018-09-27 10:00 DSC0019753
Panel of professionals (electrical engineers on turnkey basis). 2018-10-10 12:00 38/2018
The University of South Africa invites tenders from suitably qualified service providers to provide the University with professional electrical engineering services for the Sunnyside development design and project management 2018-10-03 12:00 PT2018/I8
Invitation for proposals to provide catering and decor services for the Department's Head of Mission Conference which will take place from 19 to 25 October 2018 at Department of International Relations and Cooperation, Pretoria, Gauteng. 2018-10-12 11:00 DIRCO 04/2018/19
Supply and deliver male torso mannequin with black jersey cover, metal base and metal neckpiece. 2018-09-25 11:00 GQ09181944
As and when supply and delivery of various CSR Casting items for 1064 project, to RSE Business Transnet engineering, Koedoespoort. 2018-10-16 10:00 TE18-KDS-8GS-06060
Surfacing of Lusikisiki Internal Streets Phase 2. 2018-10-16 12:00 IHLM/19/08/2018-19/TS
Painting of palisade fencing at Ezamokuhle 1, Ezamokuhle 2, Grootdraai and Kendal ambient air quality sites using Cowrie Gold Colour Powder Coating Paint. 2018-11-01 10:00 ERIC1107
Supply and delivery of laboratory chemicals, reagents, glassware and consumables as and when required for a period of five (5) years. 2018-10-31 10:00 ERIC0588
Detail design, procurement, transport to site and installation and commissioning of Induced Draught Fan at Tutuka Power Station. 2018-10-06 10:00 pscesd0095R
Provision of Facility Management Services to Eskom Real Estate in the Free State Operating Unit for 3 years (NONE TECHNICAL) Cleaning & Gardening. 2018-11-15 10:00 MdB18/24
Supply, Installation and Maintenance of an Integrated Telecommunications Solution for Sol Plaatje Municipality on a 36 Month Rental Contract. 2018-10-22 11:00 FIN/IT02/2018
Provision of learner ship programme to Eskom employees for the period of 12 months on "as and when required" basis. 2018-10-18 10:00 CORP 4518
Provision of Facility Management Services to Eskom Real Estate. 2018-10-08 10:00 MdB18/23
Supply & install security manhole covers at Blackheath Water Treatment Plant. 2018-10-03 12:00 SK11900089
The University of South Africa invites tenders from suitably qualified service providers to provide the University with professional mechanical engineering services for the Sunnyside development design and project management 2018-10-03 12:00 PT2018/19
Supply and Installation of New Street and Area Lighting 2018-10-12 12:00 UZ08/2018
Services of an investment Consultant 2018-10-02 12:00 PT2018/20
Lease Application: Port of East London: Latimer's Landing 2018-10-12 12:00 ELS/HPM 3/17/09/2018/3D

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

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