Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Extremity Drape - Size 220cm X 320cm, Spunbond Drape With Laminated Spun Bond Under Leg Area To Ensureimpervious Nature, Integrated Velcro Cable Holders, Loose Non-Slip Pad Included, Sterile, Single Packed, With Expiry & Package Date, Latex Free, Water Proof 2018-10-02 11:00 ZNQ NO.2466/ 08/ 18
Sale of Obsolete and Condemned Equipment (Scrap Metal) 2018-10-02 11:00 ZNQ NO.5251/ 02/ 18[[p
Supply & Install a Heavy Duty Aluminium Double Door Frame and Doors In The Icu Passage, Electronically Opening & Closing With an Intercom System, Fitted With a Bullet Camera for Visual Monitoring of Door & Passage Way. 01 Unit 2018-10-02 11:00 ZNQ NO.2227/ 07/ 18/
Single Lumen Picc Line 2.0fr X 25cm With Stylet. 2018-10-02 11:00 ZNQ NO.2326/ 08/ 18
One Year Sevice Contract to Press Machine at Linen Department at Grey’s Hospital. 2018-10-02 11:00 ZNQ NO.2522/ 08/ 18
Picc Needles Bd Introsyte - N Precision Introducer 26g Outer Diameter 1.1mm, Inner Diameter 0.7mm Length 19mm. 2018-10-02 11:00 ZNQ NO.5560/ 03/ 18
Supply & Fit 1xroper Pump Complete With Motor and Piping and Flanges (Type 2a M08 Pump - Delivery Of Hfo For Boiler). Motor Size (380-1.5kw - 50hz) 2018-10-02 11:00 ZNQ NO.2499/ 08/ 18
Reloadable, 4-Row, Linear Cutter, Contains 118 Titanium Staples, Knife In Reloads, Dimensions Before Closure: 4.3mm X 1.5 - 2mm, Thick Tissue, 75mm/80mm Tlc75 2018-10-02 11:00 ZNQ NO.2470/ 08/ 18
A Simple System for Accurate Intra Abdominal Pressure Monitoring In Critically ill Patients 2018-10-02 11:00 ZNQ NO.1863/ 07/ 18
Disposable Unisex(Male/Female) Underwear, Must Be Durable Elasticated Breathable Stretchable Cloth Like Material, One Size Fits all. 2018-10-02 11:00 ZNQ NO.943/ 05/ 18
Bone Marrow Biopsy Needles, Size 8 Gauge X 100mm, Must Be Disposable, Sterile & Have A Manufacture & Expiry Date 2018-10-02 11:00 ZNQ NO.1804/ 07/ 18
Disposable Draw Sheets - 100cm X 150cm, Sample Required With Quote 2018-10-02 11:00 ZNQ NO.2529/ 08/ 18
8f X 24cm Single Lumen Silicone Cv Catheter (Kit) With Surecuff, Tissue Ingrowth Cuff 2018-10-02 11:00 ZNQ NO.343/ 04/ 18
Advanced flowable hemostat matrix with flexi-tip 10ml and flowable hemosttic polysaccharide powder 3grams 2018-10-08 11:00 ZnqLS445/ LS446/ 18gaz
5 boxes of steel wire monofilament non absorbable suture with trocar point 55mm ½ circle 75cm 2018-10-08 11:00 ZnqLS444/ 18gaz
Supply Non Contact Tonometer, Handheld Pt100 Rechargeable 2018-10-11 11:00 217/ 2018 / 2019
Supply and Delivery of Intravenous, Central and Intraosseous Access Lines and Invasive Monitoring Access: 3 Year Contract. 2018-10-16 11:00 ZNB 5325/ 2018- H
Supply and Delivery of Needles and Syringes and Needles used for Regional Anaesthesia and Pain Control:3 Year Contract 2018-10-15 10:30 ZNB 5531/ 2018- H
Appointment of a service provider with 5 years experience to supply, install and maintain an Uninterrupted Power Supply to the RAF Menlyn regional Office 2018-10-19 11:00 RAF/ 2018/ 00043
Supply, Delivery, Installation, Demonstration and Commissioning of a High End Digital Ultrasound Unit With Colour and Pw Doppler with Electronic Image Transfer Capabilities for use by the Obstetrics and Gynaecology Department at Tygerberg Hospital 2018-10-19 11:00 TBH 221/ 2018

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Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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