Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) is soliciting proposals from Service Provider/s that will offer the following communications, public relations, content generation and design and layout services for its Toll and Non-toll network. 2019-03-08 14:00 NRA 66130/ 1007/ 2019/ 02
Provision of Leadership Development and Coaching Services at Sanas for a Period of Twelve (12) Months 2019-03-08 11:00 SANAS/ LDCS/ 2018- 19/ 04
Request For Quotation For Cloud Disaster Recovery Solution 2019-02-22 11:00 RFQ/ SANAS/ CDR/ 2018/ 01
Request for Proposals for the Appointment of a Panel of Attorneys who will Render Specialised Legal Services to SALGA for a Period of 36 x Months 2019-03-20 11:00 SALGA/ 75/ 2019
Provision of Insurance services to the RTMC for a period of 9 months with an option to extend for another 3 months 2019-03-18 11:00 RTMC BID 22/ 2018/ 19
Provision of Driver Simulators to The RTMC 2019-03-12 11:00 RTMC BID 21/ 2018/ 19
The RAF invites proposals from Assessor (s) suitably qualified and experienced to perform investigative services on behalf of the Road Accident Fund, within a prescribed time frame to meet the service delivery standards of the RAF. 2019-03-19 11:00 RAF/ 2019/ 00005
The Road Accident Fund (RAF) seeks to appoint a security and OHS systems services provider to render services, repairs and maintenance of RAF electronics and Occupational Health and Safety (OHS) security systems at Menlyn Regional Office and its Customer Service Centers (CSC’s) for a period of five (5) years 2019-03-20 11:00 RAF/ 2019/ 00006
Appointment of a corporate governance panel for the National Lotteries Commission for a period three (3) years 2019-03-19 11:00 NLC/ 2019- 1
The provision of Learnership Programme for the National Energy Regulator of South Africa (NERSA) for the period of two (2) years 2019-03-07 11:00 NERSA/ 1819/ HRD/ FLP/ BID007
Appointment of a service provider for Project CoE 180601, “Develop A Feasible Methodology for Real - Time Personal Monitoring and Measurement of Respirable Dust” 2019-03-18 11:00 MHSC022/ 2018- 19
Appointment of a service provider for Project CoE 180701, “Review the Current SAMI Noise Exposure Limit and Conduct a Study on Vibration OEL in Relation to SAMI” 2019-03-18 11:00 MHSC021/ 2018- 19
Appointment of a service provider for Project CoE 180901, “Development of a Framework for Employees to Effectively Manage Contractors to Improve Occupational Health and Safety (OHS) Performance in the South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC020/ 2018- 19
Appointment of a service provider for Project CoE 180902, “Develop Occupational Health and Safety (OHS) Risk Management Guidelines for The South African Mining Industry (SAMI)” 2019-03-18 11:00 MHSC019/ 2018- 19
Appointment of a service provider for Project CoE 180603, “Assess Feasibility of Utilising Exhaled Breath Screening as an Accurate and Reliable Alternative to Blood Sample Analysis as a Method to Indicate Over Exposure to Carbon Monoxide (co)” 2019-03-18 11:00 MHSC018/ 2018- 19
Evaluation of the merSETA Retrenchment Assistance Programme 2019-03-07 12:00 RFP017/ 2018
LGSETA want to appoint a service provider to Develop Learning Material for Municipal Property Assessor qualification (SAQA ID 99700) 2019-03-08 12:00 LGSETA/ PROPERTYASSE/ 18/ 19/ 16
LGSETA want to appoint a service provider to Develop of Learning Material and Recognition of Prior Learning (RPL) toolkit for Environmental Science Technician (SAQA ID 99508) 2019-03-08 12:00 LGSETA/ ENVIRONMENTAL/ 18/ 19/ 15
Placement/Outright Purchasing and Maintenance of Liquid Handling System for a Period of Five (5) years at Groote Schuur Hospital 2019-03-11 11:00 RFB 096/ 18/ 19
LGSETA want to appoint a service provider to Develop learning material and Recognition of Prior Learning (RPL) Toolkit for Municipal Property Assessor qualification (SAQA id 99700 2019-03-08 12:00 LGSETA/ PROPERTYRPL/ 18/ 19/ 17

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Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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