Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Provision of Travel Agency Services 2019-04-26 12:00 IYM05/04/2019T
Construction of new Dinokana Community Library: CIDB grading 7GB or higher 2019-05-23 11:00 PWR 61/17
Appointment of a service provider to provide public relations and communications for a period of three (3) years for South African Maritime Safety Authority (SAMSA) 2019-05-23 11:00 SAMSA/006/2018/19
Panel of attorneys for the provision of conveyancing services 2019-05-23 12:00 2019/164
Construction of ten (10) department bullet resistant guard house at the political office bearers official residences - Mmabatho: CIDB grading 4GB or higher 2019-05-24 11:00 PWRT 185/18
Provision of Banking Services to the CTICC 2019-06-11 12:00 CTICC 027/2019
SEC piping project – Removal and installation support services 2019-06-13 11:00 PEL-2019-RFI-0001
The design, manufacture, assembly, commissioning and delivery of cutter suction dredger for dredging services in the port of Durban 2019-05-28 10:00 TNPA 788
Provision of industrial rope access 2019-05-29 10:00 MPGXC005545
The Provision of maintenance (Preventative & corrective, removal, installation and repairs), continuous operating and monitoring of all heating, ventilation and air conditioning (HVAC) systems (including filter maintenance and pressurizing fans) at Kriel Power Station for a period of five (5) years 2019-05-29 10:00 MPGXC005305R1
Upgrade of KM Youth Centre Rheenendal_Ward 5 2019-04-23 12:00 386/2018/19
Assessment and Rehabilitation Plan - Bongani 2019-04-23 12:00 387/2018/19
Provision of Gardening Services for 12 Months : Cluster 06 ( Ngqamakwe, Tsomo, Cofimvaba & Lady Frere Magistrate Office) 2019-04-30 11:00 MTH 07/ 2019
Provision of Gardening Services for 12 Months : Cluster 05 (Cala, Indwe, Dordrecht, Jamestown, Sterkspruit Magistrate Office) 2019-04-30 11:00 MTH 06/ 2019
Provision of Gardening Services for 12 Months : Cluster 04 (Mt Ayliff, Mt Frere, Ntabankulu Magistrate Office) 2019-04-30 11:00 MTH 05/ 2019
Repairs and renovations for Regional Training Centers : Amatikulu Regional Training Centre 2019-05-14 11:00 ZNB 9653/ 2019- H
Repairs and renovations for Regional Training Centers : Church of Scotland Regional Training Centre 2019-05-13 11:00 ZNB 9663/ 2019- H
Repairs and renovations for Regional Training Centres : Northdale Hospital RTC (outside) 2019-05-17 11:00 ZNB 9644/ 2019- H
Consultancy services to develop printing policy and standard operating procedure for the production of publications 2019-05-03 15:00 AUC /DCMP/C/001
Consultancy to provide media and communications advisory support for the African Continental Free Trade Area (AFCFTA) business forum and the AFCFTA Civil Society Forum 2019-05-03 15:00 AUC /TID/C/001


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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