Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

Title Closing Date Tender No.
Invitation for department of Infrastructure Development for accredited Professional Property Valuers service providers for a period of three(3) years 2019-09-13 11:00 RFP02/ 08/ 2019
Appointment for a panel of forensic investigating firms for a period of 3 years: Risk assurance management services 2019-09-06 11:00 ZNB 5203/ 2019- H
Appointment of a Service Provider to Conduct Jde Integrities Services On Behalf of the NRCS as a Once-Off Project (Nrcs 020-2018/2019) 2019-09-09 11:00 NRCS 020- 2018/ 2019
ETH - eThekwini - Umlazi Local Office Accommodation 2019-09-06 11:00 IEC/ KZN- 08/ 2019
ETH - eThekwini - Amanzimtoti Local Office Accommodation 2019-09-06 11:00 IEC/ KZN- 07/ 2019
Provision of board secretariat services 2019-08-23 13:00 EWSETA/RFQ/31/2019
ETH - eThekwini - Umhlanga Local Office Accommodation 2019-09-06 11:00 IEC/ KZN- 09/ 2019
WC041 - Kannaland Local Office Accommodation 2019-09-06 11:00 IEC/ WC- 01/ 2019
MP305 - Lekwa Local Office Accommodation 2019-09-06 11:00 IEC/ MP- 02/ 2019
East London: Old Sars Building:Refurbishment & Tenant Installation: Department Of Justice & Constitutional Development. 2019-09-10 11:00 PE11/ 2019
Water and Sanitation programme phase 2 at Ntshiyangibone PS/Bongaspoort PS/Sizakala PS/Sogaduzela SS, (Pongola, EDumbe, Jozini) Cluster 11 2019-09-17 11:00 ZNTU 02040 W
Water and Sanitation programme phase 2 at Ntatshana PS/ Makhathini PS, (Nkandla, Empangeni) Cluster 9 2019-09-17 11:00 ZNTU 01916 W
Water and Sanitation programme phase 2 at Ngilandela PS/Ncekuya PS, (Eshowe) Cluster 6 2019-09-17 11:00 ZNTU 01917 W
Water and Sanitation programme phase 2 at Mathanda PS/ Manyala PS, (Nkandla, Empangeni) Cluster 7 2019-09-17 11:00 ZNTU 02035 W
To organise and manage a training programme for Western Cape based exporters seeking to learn and be equipped to enter into the global halal market. 2019-08-27 12:00 RFQ06-2020
Construction of the Koekenaap irrigation scheme: re-use of the treated sewage water 2019-09-04 12:00 T10/2019
Panel of supply & installation of auto reclosers for a period of 36 months 2019-09-12 09:30 LIM74/1/78
Panel of supply & delivery of plumbing material for a period of 36 months 2019-09-10 10:30 LIM74/1/74
Panel of repairs & maintenance of pumps for a period of 36 months 2019-09-10 11:30 LIM74/1/81
Panel of supply & delivery of electrical material for a period of 36 months 2019-09-11 09:30 LIM74/1/76


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

... Read More

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