Cancelation of Government Tenders

Many who have responded to Government tenders have been disappointed when a tender is cancelled. Many days and nights’ worth of effort is wasted when the bad news is received.

The question is – do Government entities have the right to cancel tenders?

Government entities do have the authority to cancel a tender before it has been awarded. Regulation 12 stipulates that a tender can be cancelled –

What is my chance of winning a tender?

What is my chance of winning a tender? This question gets ask many times. The problem is that there is no straight forward answer. People expect us to say “your chances are 50% or 60%” or whatever the case might be.  But the real answer is much more complex than a simple percentage.

It is imperative for all potential bidders to familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid (tender). These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Compiling your tender response

When responding to Private as well as Private Sector tenders, experience has taught that the system and steps explained below have worked the best. These are simple and easy to replicate and worth following when compiling your tender response.

1. In a normal tender response (not electronic), it is important to compile your tender documents in a neat, legible manner;

2. A well printed cover page gives the tender response a professional impression;

Tenders explained

Each day hundreds of tenders are being advertised but we often only hear about those where things have gone wrong or where the concept has been abused. It gives ‘Tenders’ a stink it doesn’t deserve. In today’s blog, we look at what exactly a tender is.

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

Sometimes I am surprised at how little business people in South Africa know about tenders and the tender process. Simple things like terminology and general tender information seem difficult to comprehend, not to mention the standard bidding documents and tender pricing.

Submitting your tender

By Werner van Rooyen

www.how2tender.com

2 June 2014

After our recent tender workshop: How to complete a tender, we realized that there are still people that struggle with submitting a completed tender document.

Underneath are tips on submitting your tender response. Ensure that you follow these guidelines when you submit your tender response.

Policies & Procedures - Tenders

By Werner van Rooyen

www.how2tender.com

17 June 2014

Last week I had a look at an Eskom tender. In it was a section pertaining to Policies and Procedures. It made me wonder how many SMME’s have got Policies and Procedures in place. The problem with Policies and Procedures is that it sounds much more complicated than it actually is.

Must my business be registered in order to tender?

By Werner van Rooyen

www.how2tender.com

1 September 2014

Pages

Title Closing Date Tender No.
Terms of reference to lease parking space for the Gauteng Department of Economic Development. 2018-06-15 11:00 GT/ GDED/ 082/ 2018
Service to fire equipment for the hospital as per specification 2018-06-06 11:00 ZNQ 36/ 18
Terms of Reference for Gauteng Township Stock Exchange Ownership & Governance. 2018-06-15 11:00 GT/ GDED/ 077/ 2018
Terms of Reference for the provision of cleaning services at the Gauteng Department of Economic Development and Gauteng Department of Agriculture & Rural Development including the Alex ICT Centre. 2018-06-15 11:00 GT/ GDED/ 081/ 2018
Supply and install new direction sign board for the following Clinic Under Appelsbosch Hospital. Gcumisa Clinic 2018-06-01 11:00 ZNQ 82/ 2018
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital Emtulwa Clinic 2018-06-01 11:00 ZNQ 79/ 2018
Appointment of accredited training service providers to manage the implementation of the food safety programme in the nine (9) provinces for a period of twelve (12) months. 2018-06-15 11:00 NDT0005/ 18
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital Emambendwini Clinic 2018-06-01 11:00 ZNQ 81/ 2018
Appointment of a service provider to render hygiene services for the Department of Rural Development and Land Reform Head office at Centre Walk Building for a period of thirty – six 36 months. 2018-06-14 11:00 5/ 2/ 2/ 1- RDLR 0008(2018/ 2019)
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital 2018-06-01 11:00 ZNQ 80/ 2018
Appointment of a service provider to upgrade, provide support and maintenance services for telephone management as well as switchboard systems at the Department of Rural Development and Land Reform at the following Deeds Registries Offices: Vryburg, Kimberley, Pietermaritzburg and Pretoria Deeds Registry for a period of 24 months. 2018-06-18 11:00 DRDLR (CRD- 08) 2018/ 19
Supply and Delivery of Frozen Vegetables, to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a twelve (12) month contract period with an option to extend the contract for a further twelve months based on performance 2018-06-22 11:00 RCCH02/ 2018
The Appointment of a Service Provider for the purchasing, delivery and commisioning of the Protein/Nitrogen Analyser in the analytical services north laboratory in Pretoria for the Department of Agriculture, Forestry and Fisheries. 2018-06-08 11:00 4.4.12.2/ 7/ 18
Department of Defence: Lenz Military Base: DMRS: Replacement and upgrade of Civil Engineering Services: Procurement of Professional Services: Built Environment: Civil Engineering. 2018-06-19 11:00 JHB.18/ 01
Supply and Delivery of Fresh Fruits and Vegetables, to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a twelve (12) month contract period with an option to extend the contract for a further twelve months based on performance 2018-06-22 11:00 RCCH03/ 2018
Terms of Reference: For the appointment of human settlements Programme delivery facilitators for a period of thirty six (36) months. 2018-06-19 11:00 BID VA 49/ 605
Appointment of a Service Provider to Conduct the KZN Private Sector Procurement Analysis. 2018-06-27 11:00 ZNT 05 EDTEA 18/ 19
Hygiene service for Benedictine Hospital (2 year contract) 2018-06-08 11:00 ben02/ 2018- 2019
Appointment of a Service Provider to Conduct B-BBEE Verification for 14 Provincial Departments and 11 EDTEA Public Entities. 2018-06-27 11:00 ZNT 01 EDTEA 18/ 19
Adhesive support bandage 100mm x 4.5m stretched ( to bring sample ) 2018-05-25 11:00 ben04/ 2018- 2019

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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