10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Cancelation of Government Tenders

Many of you who have responded to Government tenders have been disappointed when a tender is cancelled. You have put in many days and nights' worth of effort just to receive the bad news the tender is cancelled.

The question is - do Government entities have the right to cancel tenders?

Government entities do have the authority to cancel a tender before it has been awarded. Regulation 13 of the Preferential Procurement Regulations, 2017 stipulates that a tender can be cancelled -

What is my chance of winning a tender?

What is my chance of winning a tender? This question gets ask many times - should it be by people attending our How-to-Tender workshops or business owners making use of our tender consulting services.  The problem with the question is that there is no straight forward answer. People expect us to say your chances are 50% or 60% or whatever the case might be. 

The real answer is much more complex than a simple percentage. 

It is imperative for all potential bidders to familiarize themselves with the tender process in South Africa. There are procedures that need to be followed by Government Entities when they issue a request for quotation or competitive bid (tender). These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999) to name but two.

Compiling your tender response

We have responded to many tenders, request for proposals, request for quotations and request for bids during the last five years. These responses to tenders were both for Private as well Public Sector Tenders. During this time we have found that the system and steps explained underneath, that we utilize in compiling our tender response, worked the best for us. These steps that we follow are simple and easy to replicate. We can certainly encourage our fellow tender responders to use the same system and steps when compiling your tender response.

Tenders explained

Each day hundreds of tenders are being advertised but we often only hear about those where things have gone wrong or where the concept has been abused. It gives ‘Tenders’ a stink it doesn’t deserve. In today’s blog, we look at what exactly a tender is.

Understanding the Tender Process

By Werner van Rooyen

www.how2tender.com

3 March 2014

Sometimes I am surprised at how little business people in South Africa know about tenders and the tender process. Simple things like terminology and general tender information seem difficult to comprehend, not to mention the standard bidding documents and tender pricing.

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Tenders: the need for knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Pages

Title Closing Date Tender No.
Appointment of a Service Provider for the Configuration, Development, Support and Maintanance of Sharepoint Services for COGTA for 24 months 2019-10-18 11:00 COGTA (T/ 02/ 2019
Appointment of an Independent External Auditor for the Provision of External Audit Services to the Cbe for a period of three years 2019-10-11 11:00 CBE 5/ 2019
Appointment of a company to purchase and deliver a compressor for the Council for Geoscience. 2019-10-23 11:00 CGS- 2019- 38F
Appointment of a company to supply and deliver drilling equipment at the Council for Geoscience as and when required for a period of three (3) years 2019-10-23 11:00 CGS- 2019- 39F
Appointment of a Service Provider to Supply Base Station and Airborne Magnetic Sensors for the CGS, South Africa 2019-10-22 11:00 CGS- 2019- 035A
Request for Appointment of a service provider to render repair and maintenance of all air systems for the Council for Geoscience’s Pretoria Offices for a period of three (3) years 2019-10-22 11:00 CGS- 2019- 036A
Appointment of Service Provider to Upgrade and Installation Of Security Systems With Support and Maintenance for a period three (3) at Council for Geoscience Head Office. 2019-10-22 11:00 CGS- 2019- 034A
Appointment of a service provider to supply the Council for Geoscience with two Gravity Meter and two ruggedized tablet computers 2019-10-25 11:00 CGS- 2019- 033S
Appointment of a service provider to provide various services related to various laboratory gases used by the Council for Geoscience laboratories in Silverton for a period of three (3) years. 2019-10-29 11:00 CGS- 2019- 032S
Appointment of a panel of Attorneys to serve the Commission for a period of 36 months 2019-10-11 11:00 10- 2019/ 2020
Appointment of a Service Provider to conduct business process re-engineering project to Compensation Fund for a period of eighteen (18) months 2019-10-21 11:00 TCF 04: 2019/ 2020
Media and Advertising 2019-10-14 11:00 SAT Uk 001/19
Appointment of a service provider to provide technical accounting and tax training 2019-10-14 11:00 RFP196/2019
Invitation to Accredited Service Providersto Submit Proposals for The Technical Support of the Columbus Enterprise Suite 2019-10-18 11:00 CIPC BID NUMBER: 04/ 2019/ 2020
Appointment of a service provider for the removal, treatment and disposal of Health care risk waste at the Health Sites (Point of entry) for a period 24 months. 2019-10-21 11:00 NDOH 22/ 2019- 2020
Appointment of a service provider for the hiring of venues for the 2019 Annual Public Sector Innovation Conference as well as the Annual Public Sector Innovations Awards Ceremony 2019 to take place from 27 - 29 November 2019 in Gauteng Region 2019-10-11 11:00 CPSI001/ 2019
Rustenburg Magistrate Office: DOJ conversion and upgrading of old SARS building and total upgrading of the existing court facility to include among others, upgrading of emergency generator, cash hall, air conditioning system, plumbing, roofing, electrical installation, access control and security measures and provision of client special operational ICT requirement 2019-10-23 11:00 MMB 2019/ 055 EC
Request for Proposals for a debt collection services for the ARC for a period of three years. 2019-10-21 11:00 ARC/ 11/ 09/ 19
Appointment of service provider/s to provide physical security guarding services for Mpumalanga Provincial Office, Nelspruit, Thulamahashe and Ermelo District Offices for a period of twenty four (24) months. 2019-10-21 11:00 Stats SA 005/ 19
Provide Mcafee information security systems services for the Department of Defence (DOD) for a period of three (3) years 2019-10-04 11:00 RFB 2010/ 2019

Pages

2 items that determine tender pricing

Article by Werner van Rooyen

www.howtotender.co.za

31 January 2019

Many bidders that respond to tenders struggle when it comes to calculating a price for a specific tender. One of the reasons for this is that a large number of Small Business Owners are usually new to the tender process and therefore they lack the necessary experience to price their bids correctly.

Without getting into the fundamentals of accounting there are two basic items that determine your... Read More

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