Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015


We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:


Title Closing Date Tender No.
Request for Bid for Travel Management Services for the National Health Laboratory Services (NHLS) for the period of 36 months. 2018-04-23 11:00 RFB 033/ 2017- 18
Bloemfontein SAPS (PSS) VIP Protection Unit: Alternative Office Accommodation and Parking Facilities: 2257.34m2 and 48 Parking Bays. 2018-04-10 11:00 BL17/ 027
Supply, installation, and delivery of a Storage Allocated Network (SAN) unit. 2018-04-04 12:00 IRBA002/ 2018
Appointment of a service provider for the development of language items for an e-assessment system for intermediate phase (Grade 4 and 6). 2018-04-13 11:00 HSRC/ 10/ 2017/ 18
Appointment of Service Providers to Render Comprehensive Hygiene Services for the period of three (3) years. 2018-04-13 11:00 HSRC/ 04/ 2017/ 18
Provision of a high quality courier service to the Human Sciences Research Council (SRC) offices, nationally and internationally for a period of 36 months. 2018-04-13 11:00 HSRC/ 07/ 2017/ 18
Supply and Installation of Manhole Grids for a period of three (3) years: Five Regions in the Gauteng Province. 2018-04-16 11:00 DRT 44/ 11/ 2017
King Williams Town & Surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET05/ 2018
Port Elizabeth & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET02/ 2018
Provision of security guarding services in state houses & buildings, (access control & guarding). From Monday to Friday, including weekends & public holidays for a period of twelve (12) months. 2018-04-10 11:00 PES01/ 2018
Tsitsikama & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET04/ 2018
Middelburg & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET03/ 2018
Zwelitsha Provincial SAPS Commissioner office: Installation of air conditioners. 2018-04-10 11:00 PE05/ 2018
Research to determine the policy statement to inform the review of the Built Environment Professions legislation (CBE Act 2000 and Six Professions Acts). 2018-04-09 11:00 HP 17/ 025
Pretoria: Procurement of Office Accommodation of 3 414.57 square meters and 48 parking bays usage by the SAPS for a period of 5 years preferably in Rosslyn (Akasis) CBD within 3 KM North-West and South-West of current Akasia Police Station 2018-04-17 11:00 PT18/ 012
Property Management Service for Department of Infrastructure Development for a period of three years. 2018-04-20 11:00 RFP 07/ 03/ 2018
Appointment of Consultants/Professional Services for construction of the following buildings: Media Centre and Wellness Centre. 2018-04-19 11:00 EEC/ T01/ 2018
Installation for new six medical gas and six new medical air points for NICU. 2018-03-27 11:00 ZNQ 06/ 03/ 2017
Servicing of fire fighting equipment at resource centre, Estcourt Mortuary, Ladysmith Mortuary and all Uthukela EMS bases. 2018-03-26 11:00 12 / 17- 18
Appointment of a service provider for leasing of high speed printing machines to Northern Cape Department of Education for a period of five (5) years. 2018-04-06 11:00 2018-04-06 at 11:00


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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