Tender Briefing sessions, Site Meetings & Information Sessions

If you have ever responded to a request for quotation or a competitive bid you will have come across a 'Briefing Session, Site Meeting or Information Session'. These are meetings that are held before the quotation or a competitive bid (tender) is due.

Most of the time these sessions is compulsory and not attending it can and might most probably lead to your tender response being disqualified.

Here are a number of things that you must remember when you attend one of these sessions:

Tender openings and responsiveness

By Werner van Rooyen

13 April 2015

www.how2tender.com

We often attend tender opening sessions but does anyone stop and ask what must be done at such events? Here are the core steps that need to be followed when government entities open and record tenders responses in public:

Pages

Title Closing Date Tender No.
Supply & delivery of: Electrical accessories 2017-10-19 15:00 GJ11800433
Supply and delivery of FLF 220W LED floodlights as per specifications up to a maximum value of R200 000.00 2017-10-24 11:00 FQ/SM 79/18
Supply & delivery of: Electrical accessories 2017-10-19 15:00 GJ11800434
Purchase of 21 simcards with data 2017-10-23 12:00 No reference number
Accredited suitably suitable Service Provider to service the Garden Landscaping and Maintenance and related consumables for the Kayamandi Economic and Tourism Corridor as per specifications until 30 June 2018 2017-10-25 11:00 FQ/SM 73/18
Accredited suitably suitable Service Provider with a CIDB grading of 1GB or higher for the renovations to the existing Municipal building in the Parking area 2017-10-25 11:00 FQ/SM 85/18
Supply & delivery of: Electrical accessories 2017-10-20 15:00 GJ11800435
Supply & delivery of: Electrical accessories 2017-10-20 15:00 GJ11800436
Supply & delivery of: MV Joints 2017-10-25 15:00 GJ11800437
Supply, delivery and off- loading of various locks 2017-10-23 11:00 FQ/SM88/18
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800438
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800439
Supply and delivery of precast concrete products for 1 year 2017-11-03 14:00 SCM 05/2018
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800440
Supply material, erecting and replacing of missing and damaged vibrecrete poles and slabs at George Blake Drive, Stellenbosch 2017-11-03 11:00 FQ/SM75/18
Supply & delivery of Mv joints 2017-10-25 15:00 GJ11800441
Appointment of Structural Engineer for The Steps/Orlean Lounge 161 units, Cloetesville, Stellenbosch. 2017-10-27 11:00 FQ/SM 89/18
Supply & delivery of: Lamp fitting 2017-10-19 15:00 GJ11800442
Cast L-shaped concrete ramp infront of entrance at Silver town EHO 2017-10-26 09:00 SM11800215
Replacement of plumbing, tiling and tarring for Mechanical Engineering Department 2017-10-26 09:00 SM11800213

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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