Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

8 Rules When Submitting Your Tender Response

We recently presented our tender workshop: 'How to respond to a tender correctly', and we realized that there are still people that struggle when it comes to submitting their tender response.

Here below are eight rules to follow, when submitting your tender response.

All tender invitations have their own submission instructions. It is of the utmost importance that you follow these instructions. These instructions can usually be found at the beginning of the tender invitation, and include instructions such as:

Must I Have Specific Experience To Tender?

Recently we received the following question via email: "I am interested in registering a CC, specifically to apply for government tenders. Now, I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?"

Unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Video Conferencing Rental Solution for a period of 36 months 2018-12-03 11:00 HDA/JHB/2018/017
Appointment of Professional Service Providers to Compile Wayleave Applications on Behalf of Bloem Water for all Infrastructure Under their Control and Jurisdiction (Servitudes). 2018-12-14 12:00 BW249/WLA/18
Small-Scale Embedded Generation: State of Play Assessment and Policy Options to Support Social, Environmental and Economic Benefits for the Department of Energy 2018-11-23 11:00 #83306338
Mechanical Pumps Repair and Maintenance. 2019-01-18 11:00 DIA5635/2018RFP
Tracking the Transition to a Low Carbon and Climate Resilient Society and Economy 2018-11-23 11:00 #83306336
Develop, Manage, Operate and Maintain Balele Caravan & Game park. 2019-01-10 11:00 No refference
Supply, delivery and installation of a palisade fence for Lamberts Bay Caravan Park and the removal of old fence 2018-11-27 12:00 CED 06/2018-2019
Supply and delivery of Material for Foreman Containter Office Block at Clanwilliam Dam in the Western Cape for DWS Construction South 2018-11-15 11:00 WQ7605 WTE
Provision of live work training services within LOU. 2018-12-13 10:00 59CON1887
Supply and Delivery of Water Tanks, Pumps and Fittings at Clanwilliam Dam in the Western Cape for DWS Construction South. 2018-11-15 11:00 WQ7500 WTE
Erection of the Mc 310 K12 Potain Tower Crane Located at Clanwilliam Dam Raising Project Site with the view of Commissioning The Crane 2018-11-15 11:00 WQ7606 WTE
Supply and delivery of Assorted PPE. 2019-01-15 10:00 MPGXC005401
Supply: 1 each x brush cutter & 1 each x chainsaw 2018-11-15 12:00 GD11900588
Supply and delivery of “critical Spares” for the Continued Operation of the Liebherr Mobilmix 2.25 Concrete Batching Plant. 2018-11-15 11:00 WQ7503 WTE
Assurance of Engineering Integrity of the Critical Structural Beams and Critical Bearer Columns of the Liebherr Batch Plant Located at Clanwilliam Dam. 2018-11-15 11:00 WQ7553 WTE
Supply: Batteries rp240-bh 2018-11-21 11:00 GH11900216
Supply and Delivery of Temporary 200mm Dia Municipal By-Pass Pipeline on Right Bank for the Raising of Clanwilliam Dam in the Western Cape for DWS Construction South. 2018-11-15 11:00 WQ7554 WTE
Supply: Tools and equipment 2018-11-20 12:00 GD11900593
Supply: 1 each x hv oil dielectric tester 60kv 2018-11-20 12:00 GD11900594
Re-Commisioning of the Liebherr Batching Plant Located at Clanwilliam Dam Raising Project 2018-11-15 11:00 WQ7497 WTE

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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