3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

8 Rules When Submitting Your Tender Response

It is clear that people still struggle when it comes to submitting their tender response.  So below are eight rules that should always be followed:

All tender invitations have their own submission instructions. It is of the utmost importance that you familiarize yourself with full content of the tender. These instructions can usually be found at the beginning of the tender invitation document and include instructions such as:

Tender Experience - Do I need it?

A regular question asked is “I am interested in registering a CC, specifically to apply for government tenders. I don't have any experience in business let alone in tendering, so I want to find out if one can be awarded a tender if he/she does not have specific experience?”

Firstly, unfortunately you cannot register a CC (Closed Corporation) in South Africa anymore - you will have to register some other juristic person such as a private company.

The tender processes in South Africa are governed by:

Tips on formats for successful tender presentation

Tender responses have to be as informative as possible without affecting the legibility. In today’s blog, we discuss a format of what we consider to be a winning strategy. Adhering to this strategy will ensure that you will include all the necessary details required.

This winning strategy follows the ‘who, cost, how and what if’ approach. It will help you include every detail and will certainly contribute to making your tender to surface as the best amongst all responses.

Who

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Title Closing Date Tender No.
Unometer intra abdominal pressure device Ref 158100110190 x 100 units 2017-08-30 11:00 134/ 08/ 17
Double oxygen flow meters x 95 (specification attached) 2017-08-30 11:00 136/ 08/ 17
Spiral Extension set for anaesthetic use, micobore +-3 m, manufactured from medical grade Plastic & kink resistant micro-bore tubing x 1000 units. 2017-08-30 11:00 132/ 08/ 17
Disposable cuscos Large x 5000 Medium x 3000 Small x 2000 2017-08-30 11:00 95/ 07/ 17
Surgical gowns disposable reinforced X -Large x 8000 units. (Periodic Contract for 04 months). 2000 units to be delivered per month. 2017-08-30 11:00 119/ 08/ 17
Gowns surgical sterile reinforced - Large x 8000 units. (Periodic Contract for 04 months). 2000 units to be delivered per month. 2017-08-30 11:00 108/ 07/ 17
Half day infusor 5ml/h portable elastometric infusion system sterile x 120 units 2017-08-30 11:00 99/ 06/ 16
Skin graft carriers 3:1 dermacarriers (box of 20) x 60 boxes 2017-08-30 11:00 07/ 04/ 17
6-0 Prolene (0.7 metric) 30” (75cm) polypropylene suture blue monofilament sterile non absorbable surgical suture -4 strands per packet x 40 units. (This item is used in arterial surgery to repair tiny structures). 2017-08-30 11:00 131/ 08/ 17
Percutaneous endoscopic gastrostomy standard P.E.G.Kit 20F (67mm) for single use - sterile with contents x 20 units (This item is used in endoscopic surgery for gastrostomies). 2017-08-30 11:00 133/ 08/ 17
Skin graft carriers 1,5 : 1 dermacarriers (box of 20) x 60 boxes 2017-08-30 11:00 06/ 04/ 17
Dressing transparent adhesive film 56cm x 84m (box of 10) x 480 boxes. (Periodic Contract for 12 months) 40 boxes to be delivered per month 2017-08-30 11:00 40/ 05/ 17
2 Boxes, Advance DSP tip curved scissors 23Ga, 2 Boxes, Advance DSP tip ILM forceps 23Ga, 2 Boxes, Advance DSP tip endgrasping forceps 23Ga, 2 Boxes, Advance DSP tip MPC vertical scissors 23GG 2017-08-28 11:00 ZNQ: 492/ 17/ 18
Each box, Hydrofiber dressing with silver size 20 x30cm (Box/5) 2017-08-28 11:00 ZNQ: 490/ 17/ 18
Each, Magnetic resonance conditional superalloy coil with with spaced synthetic fibers 0.035” compatible various sizes 2cm- 2mm, 2cm- 3mm, 3cm- 2mm, 3cm-3mm. 2017-08-28 11:00 ZNQ: 498/ 17/ 18
Each, Magnetic resonance conditional superalloy coil with with spaced synthetic fibers 0.035” compatible various sizes 1cm- 2mm, 1cm- 3mm, 5cm-5mm, 20cm- 10mm, 20cm- 20mm 2017-08-28 11:00 ZNQ: 496/ 17/ 18
Each, Magnetic resonance conditional superalloy coil with with spaced synthetic fibers 0.035” compatible various sizes 10cm- -10mm, 10cm-12mm, 10cm-15mm, 10cm- 5mm, 10cm-8mm 2017-08-28 11:00 ZNQ: 495/ 17/ 18
Each, Temporary hymodialisis double lumen catheter kit size 11.5F 19.5cm 2017-08-28 11:00 ZNQ: 484/ 17/ 18
Each, Clear suction liner, 2L, Blue/White/ LIGHT Green with shutoff valve 2017-08-28 11:00 ZNQ: 480/ 17/ 18
10 Pack, Adult cardiopulmonary by pass tubing pack 2017-08-28 11:00 ZNQ: 382/ 17/ 18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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