The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Provide a Security Risk Analysis Report for Buffalo City Metropolitan Municipality 2018-07-20 12:00 RFQ/HPS/2018-19/03
Term Tender for Lift and Escalator Maintenance at various Municipal Facilities within the City of Cape Town. 2018-08-13 10:00 9Q/2018/19
Professional Services Consultants. 2018-08-14 10:00 RFI/2018/TGS/01
Supply and Delivery of 2x Mobile Creche Structure 2018-07-23 12:00 10/07/2018
Provision of wet refuse collection service at area North for various suburbs: Kraaifontein & Bloekombos, Wallacedene and surrounding areas. 2018-08-16 10:00 10S/2018/19
Supply and Delivery of Generator and its Auxiliaries. 2018-08-16 10:00 MPGXC005226
RFQ – Provision of Labour Relations Training 2018-07-20 12:00 SCM/2019/59/CORP
Supply and Delivery of Pneumatic fittings to fire Department at Moorreesburg 2018-07-23 12:00 6/5/2/370
Request for proposals: Appointment of a professional service provider to undertake advertising services. 2018-08-16 12:00 2018/167
Supply and apply Bronze Reflective Solar Film (TINT) to Office Windows 2018-07-18 11:00 CSQ07181345
Appointment of a Panel of Legal Service Providers for a period of 36 months. 2018-08-17 08:45 SCMN005/2018
Supply and delivery of Diesel 2018-08-17 11:00 COR-A03/2018/2019
Lease of municipal land and building situated on erf 13199, 39 Terrence Ndanda Street, Joe Slovo Village, Mossel Bay (±698M²) 2018-08-17 12:00 TENDER 120-17/18
Upgrade to microsoft skype for business. 2018-08-21 11:00 FSCA2018/19-T009
Test data management solution. 2018-08-21 10:00 FSCA2018/19-T008
Mhlabatshane bulk water supply scheme phase 2: Appointment of a professional service provider to undertake detailed design, tender documentation, contract administration and close out. 2018-08-23 12:00 2018/166
Panel of attorneys for provision of Legal Services. 2018-08-23 12:00 2018/125
Supply, Deliver and Offloading of Various Materials 2018-07-18 11:00 Not Supplied
Supply of Metering Unit 11 Kv Indoor (6104) 2018-07-19 11:00 Not Supplied
Supply upright double door freezer; stainless steel x 01 2018-07-20 11:00 ZNQ: 8986/ 18 NIEM


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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