The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Catering & décor for Women’s day – 14 August 2018. 2018-07-19 10:00 DCG0011296
Training: Accredited course in Basic isiXhosa NQF level 1. (2018/2019) 2018-07-19 10:00 DCG0011295
Supply & delivery of cable. 2018-07-23 11:00 GJ1181041B
Training: Accredited course in Advanced Superision NQF level 5. (2018/2019) 2018-07-19 10:00 DCG0011294
Training: Accredited course in Basic Supervision at NQF level 4. (2018/2019) 2018-07-19 10:00 DCG0011293
Training: Accredited course in Diversity & Change Management at NQF level 5. (2018/2019) 2018-07-19 10:00 DCG0011292
Training: Accredited course in Public participation at NQF level 5. (2018/2019) 2018-07-19 10:00 DCG0011291
Supply: Lighting & fixtures 2018-07-23 11:00 GJ11900043
Training: Accredited course in Advanced MS Word, Excel and Powerpoint at NQF level 3 / 4. (2018/2019) 2018-07-19 10:00 DCG0011290
Training: Accredited introduction to computers including basic MS Word, Excel, sending and receiving of emails and browsing of the internet. (2018/2019) 2018-07-19 10:00 DCG0011289
Hire of venter trailer - 1000kg 2018-07-20 09:00 WJ11900027
Supply & Delivery of Electrical Inventory Items 2018-07-20 12:00 SCM/2019/37/ENG
The provision of incineration disposal service. 2018-07-19 14:00 SL1190012A
Supply of internet and related services 2018-08-02 10:00 ICT 01/2018
Panel of specialised services for supply and delivery of laboratory reagents and consumables. 2018-08-13 11:00 LNW 05/17/18 Re-advert
Review of Annual Financial Statements and Annual Performance Report 2018-07-20 12:00 SCM/2019/38/ENG
Supply and delivery of fire engine major pump fully equipped 2018-07-27 12:00 3099
Erecting of New Security Fence at Oudtshoorn Campus. 2018-08-13 11:00 SCC 05/2018
Supply and Delivery of Protective Clothing for Solid Waste Department 2018-07-20 12:00 RFQ/DSW/2018-19/05
Supply and Installation of 65 Inch Interactive Whiteboard Display-Full HD 2018-07-20 12:00 RFQ/ICT/2018-19/04


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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