The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.


Title Closing Date Tender No.
Vat Review. 2018-11-06 12:00 VDM/FIN/11/09/2018/01
The MBDA seeks quotes from accredited service providers to supply quotes for the: Janitor /Cleansing Services -Norwich Bus Terminus for a period of 12 months. 2018-09-25 11:00 BDA0918608
Citrix License renewals, upgrades and new purchases and Technical Account Manager services on an "as and when required basis" for a period of 3 years. 2018-10-18 10:00 CORP 4566
Supply and delivery of 20 Mm Brass Talbot Ferrules for Iron. 2018-09-25 11:00 SQ09181275
Maintenance of railway track with a plain & sets ballast tamping machine - as & when required. 2018-10-18 11:00 DBN/CAP (RTPC) 788
Supply and delivery of 14 Lengths, 6 M X 50 Mm Dia. Med. Galvanised Pipes 2018-09-25 11:00 SQ09181275
Appointment of a service provider to clean interior and exterior of all the departmental windows including glass partitions and glass doors at Qhasana Building, Bhisho on a quarterly basis over a period of twenty-four (24) months. 2018-10-18 11:00 SCMU5-18/19-GS0012
Supply, delivery and construction of stockwater systems at Groenwater. 2018-10-18 11:00 NC/DALC/1880
Supply and Delivery of 80 Amp Slow Acting Single Pole Curve 1 Sf1 G3 240 Volt Class 5ka "Heinemann" Circuit Breakers 2018-09-25 11:00 SQ09181274
Supply and Delivery of Cfl 57w 4300 Lm Plug in Type Lamps 2018-09-25 11:00 SQ09181274
Supply & Delivery of 250mm Shanck Spindles. 2018-09-25 11:00 SQ09181274
Appointment of registered debt collectors for Mangaung Metro Municipality for a period of three years. 2018-10-18 11:30 MMM/BID 482 : 2018/2019
Maintenance of railway track with on-track drain cleaning machine - as & when required. 2018-10-18 12:00 DBN/CAP (RTPC) 790
Supply & deliver Payslips A4 Confidential pressure seal,single part sheets 2018-09-21 11:00 SQ09181273
Interested parties are hereby invited to submit offers to lease the following property: TENDER NO: N001-025-N-P-12250: Lease of Portion 21 (portion of Portion 3) of the Farm Grootvalley No 529 - KR. 2018-10-18 14:00 TENDER NO: N001-025-N-P-12250
Supply 7 deliver Joint Splicing Kit to fit cable size range 16mm - 35mm FULL ARMOUR which can be used for 2-4 core cable 2018-09-21 11:00 SQ09181273
Re-advertisement: Supply, Delivery & Construction of Temporary Relocation Units 2018-09-21 12:00 SCM/RFQ/2019/010/ENG
Supply & deliver Transformer Ring Type,With Mounting feet ratio 1000/500/5 VA CLASS"1" to bs 3938,660volt,70m m min inside diameter 2018-09-21 11:00 SQ09181273
Supply & deliver Bendix Drive 12volt for bosch starter no .2006-209-492,(9 tooth) 2018-09-21 11:00 SQ09181273
Supply and delivery of new student pack stationery. 2018-10-19 11:00 C03/2018


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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