The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Appointment of a Service Provider to Conduct A JTG Agri Hub Precent Plan for the Spatial Planning and Land Use Management Unit for the Department Of Rural Development and Land Reform Northern Cape 2019-04-05 11:00 5/ 2/ 2/ 1 NC RDLR- 0005 (2018/ 2019)
Appointment of a Service Provider Todevelop a Land Use Management System ( LUMS) For Kheislocal Municipality For Period Of Ten Months 2019-04-05 11:00 5/ 2/ 2/ 1 NC RDLR- 0006(2018/ 2029)
Appointment of a Service Provider To develop a Land Use Management System ( LUMS) For Kai Garib Local Municipality for period of ten months 2019-04-05 11:00 5/ 2/ 2/ 1 NC RDLR- 0007(2018/ 2029)
Appointment of a Service Provider to Conduct Costing of the Implementation Plan for Recruitment and Retention Strategy for Social Service Practioners 2019-04-05 11:00 SD08/ 2018
Appointment of Service Providers as Implementing Partners for the Provision of Financial Assistance to Non-Profit Organisations Which Render Services to Victims of Crime and Violence 2019-04-05 11:00 SD10/ 2018
Appointment of a service provider to render a service of the short term Insurance for the period of one year 2019-04-26 11:00 TTB/ MF2018/ 02
LGSETA want to appoint a service provider to develop Recognition of Prior Learning (RPL) Toolkit for Municipal Property Assessor qualification (SAQA id 99700) 2019-03-29 12:00 LGSETA/ PROPERTYRPL/ 18/ 19/ 17
Appointment of Two (2) Service Providers for the Supply and Delivery of Branded Promotional Material/Items to INSETA 2019-04-11 11:00 Proj/ 2019/ 01
Appointment of a suitable panel of twenty (20) institutions of higher learning, further education and training colleges and accredited training providers to conduct training colleges and accredited training providers to conduct training for all employees including councilors for a period of three (03) years for the Independent Communication Authority of South Africa on an 80/20 PPPFA 2000, Preferential Procurement Regulation: 201 2019-04-05 11:00 ICASA 03/ 2019
Appointment of a Full Service Digital Agency Work for a Period of 36 Months for Gauteng Tourism Digital Communications Platforms Inclusive of: Website Design Enhancements, Website Management & Maintenance, Digital Campaigns, Digital Advertising, Content Development and Social Media Management, E-Commercialization Strategy and Implementation, Gauteng Travel Guide App, Production and Management and Content Liaison, Coordination and Sharing With Like Sister Agencies Across The Different Spheres of Government 2019-04-05 11:00 GTA/ DIGITAL/ 01
Review of Organisational Structure and Staff Capacity for Ekurhuleni Housing Company 2019-04-16 11:00 EHCSPAO/ 03/ 2019
The Eastern Cape Rural Development Agency (ECRDA) hereby invites experienced and reputable parties to submit concept proposals for possible new flagship projects in support of Rural Development in the Eastern Cape towards the development of Strategy 2020 to 2025 2019-04-08 11:00 EOI 02 – 2018/19
Appointment of a Professional Service Provider on a 12 Months Term Contract to Train Community Members on first Aid Level 1 to 3 and Fire Fighting Level 1 to 3 In Eastern Cape, Limpopo, Gauteng, Free State, Mpumalanga, North West and Norther Cape 2019-03-29 11:00 5/ 2/ 2/ 1- RDLR 0060 2018/ 2019)
Terms of reference for an appointment of a service provider to provide learnership programme on further education and training certificate: film and television productions L4 SAQA ID 6140:32 participants 2019-04-05 11:00 CONLP- 03- 0011 18/ 19
Pretoria: Department of Science and Technology: Head Office CSIR Campus 53, Repairs, Maintenance and service contracts: Appointment of multi-disciplinary professional services consisting of Architect, Quantity Survey, Civil Engineer, Electrical Engineer, Mechanical Engineer and Structural Engineer. 2019-04-16 11:00 Pt18/ 085
Chartered Accounting Service Providers In Criminal Investigation: Division: Directorate for Priority Crime Investigation for a period of two (2) years 2019-04-15 11:00 19/ 1/ 9/ 1/ 108 TP (18)
The Appointment of Services of an Audit Firm to Support Supply Chain Management Unit with the Provision of Accounting, Capturing, Quality Assurance and Governance Support on all SCM Bids for a Period of 12 Months with an Option to Renew for a Further 12 Months Subject to Satisfactory Performance 2019-04-05 11:00 E1504
Appointment of a Service Provider to Provide an Effective High Tech Media Monitoring and Analysis Service for a period of twenty four (24) months 2019-04-04 11:00 DOE/ 010/ 2018/ 19
Appointment of a Panel of Service Providers for Events Management Services for the Period of 24 Months 2019-04-02 11:00 DOE/ 011/ 2018/ 19
Appointment of a service provider to render Security Services for ILembe District offices 2019-04-23 11:00 ZNT 16 EDTEA 18/ 19


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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