The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Supply of 20L buckets and 25L Water Cans. 2018-05-04 12:00 GG11801046
Supply: Sport Equipment – Ward 106 2018-05-02 12:00 GG11801014
Supply: Screwdriver - type: flat double insulate 2018-05-02 12:00 GD11801073
Supply: Square shovel 2018-05-02 12:00 GD11801074
Supply and delivery of a vibratory tamping rammer 2018-05-11 14:00 SCM 20/2018
Supply: Ohs jackets 2018-05-09 10:00 GA11800644
Supply E+h pressure transducer 2018-05-02 12:00 GD11801078
Supply Groceries 2018-05-02 15:00 GF11800842
Supply: Groceries 2018-05-03 15:00 GF11800843
Supply and delivery of laptops 2018-05-04 14:00 TN023/2018
Supply, delivery and installation of signage board and name tags for municipal employees for Makhuduthamaga municipality. 2018-04-30 12:00 LIM473/SIGNAGE/17/18/62
Completion of 2017/2018 Internal Audit Plan. 2018-05-16 12:00 IA-PAS-004-2018
Provision of artists to perform at Makhuduthamaga state of municipal address at Jane furse sports ground 2018-04-30 12:00 LIM473/ARTISTS/17/18/61
Compilation of GRAP Compliant asset register. 2018-05-18 12:00 MLM/SCM/11/2018
Appointment of an exploratory and drilling contractor to conduct borehole drilling and water quality tests in Welkom in the Dawid Kruiper Municipal Area 2018-05-04 14:00 TN024/2018
Supply: 4 x Antenna Magnetic Base & whip ( J240ZMC PL), 30 x Fuse Holders IN-LINE 18-0043. 2018-04-26 11:00 2288ZNQFIN-18
Supply and delivery of office furniture. 2018-05-03 12:00 Q12/273 OF 17/18
Supply and Delivery of Tools as per attached list. 2018-05-04 11:00 C71/2017
Supply and Delivery of tools as per attached list. 2018-05-04 11:00 C72/2017
Upgrading of Tshilamba Streets Phase 3. 2018-05-10 11:00 58/2017/2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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