The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Supply Clothing products 2018-07-31 10:00 GA11900058
Provision of Repairs and Overhaul work of Mango GTCP131-9B for a period of 3 years. 2018-08-10 12:00 FLE CON 006/2018
Supply of Fbo (Vebeo) Fitting Kits for Bt 1064 Project Currently Running at Transnet Locomotive Business in Durban for a period of three (3) years "as and when required" 2018-08-21 10:00 TE 18 DBN 6GM 05118
Low level dam silt removal and banks reshaping at Duvha Power Station. 2018-08-13 10:00 MPGXC005222
Upgrade to microsoft skype for business 2018-08-21 11:00 FSCA2018/19-T009
Provision of professional services to provide technical support to TNPA in the refurbishment of dry dock caisson gate at Princess Elizabeth Dry Dock - Port of East London. 2018-08-14 10:00 TNPA 728
Road condition data (Paved and Upaved) including instrumental /Automated Road Survey Data, Traffic Data and Bridge Conditions for Vhembe District 2018-08-21 12:00 RAL/C750E/2018
Supply and delivery of Dust Handling Plant Mechanical Spares. 2018-08-14 10:00 MPGXC005225
Design, manufacture at works, testing, quality assurance, delivery to site or stores, off-loading, erection, commissioning, de-commissioning and disposal of valve regulated lead acid cells; battery stands and battery cabinets, and all accessories. 2018-08-31 10:00 CORP4244
Supply and delivery of the Draft gear TF-880. 2018-08-14 10:00 TE18-BFX-05G-05126
Provision of Commercial Property for Purchase - Durban- KZN. 2018-08-15 11:00 03/2018/19
Provision of commercial property for purchase - Cape Town 2018-08-15 11:00 02/2018/19
Provision of commercial property for purchase - East London. 2018-08-15 11:00 04/2018/19
Appointment of a Service Provider for Indigent Verification for a period of Three (03) years. 2018-08-15 12:00 001/2018/19
Request for Information (RFI) to supply and build capacity to develop assessments and recommendations of the resource/ energy management services. 2018-08-15 12:00 0007
Williston: Upgrading Of Streets - Phase 1 (MIG 1446). 2018-08-17 12:00 KHM T 001/7/2018/1
Williston Bulk Water Supply: Civil Works – Phase 3 2018-08-17 12:00 KHM WB03/007/2018
Williston Bulk Water Supply: Phase 3: Supply and installation of mechanical and electrical equipment for boreholes and lift pump station. 2018-08-17 12:00 KHM WB04/007/2018
Sutherland: Internal Water Network Upgrades – Phase 1 2018-08-17 12:00 KHM T004/7/2018/2
Development of policy on densification and compaction of urban areas 2018-07-23 12:00 Q16.07.18


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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