The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

www.how2tender.com

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

www.how2tender.com

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

www.how2tender.com

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

www.how2tender.com

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

Pages

Title Closing Date Tender No.
Supply and Delivery of Bituminous Emulsion: Anionic Stable Mix 60% For Nahoon Project 2018-05-02 12:00 RFQ/DES/2017-18/448
Ward 18: Lift installation at Pinetown Library: Corner of Josiah Gumede & Crompton Streets. 2018-05-11 11:00 CSA.2976 W
Provision of Mimecast services 2018-05-23 12:00 T 84/2017/18
Supply, delivery, installation and maintenance of fuel filtration system at various bus depots for a period of 36 months. 2018-05-18 11:00 CF/78/17
Mixing and Delivery of Ready Mixed Bituminous Slurry for Nahoon Project 2018-05-02 12:00 RFQ/DES/2017-18/447
Supply and delivery of toilet trailers for a period of 36 months (R1000 non-refundable Tender Charge - Bank Cheques where the Drawer of the Cheque is the Bank OR cash only). 2018-05-18 11:00 CF/09/18
Supply, Delivery and Installation of Control Equipment and Office Furniture for Oyama and Tshepiso Dreamweaver CC 2018-05-04 12:00 RFQ/LED/2017-18/323 (Re-Advertisement)
Manufacture and mounting of truck bodies for a period of 36 months (R250 non-refundable Tender Charge - Bank Cheques where the Drawer of the Cheque is the Bank OR cash only). 2018-05-18 11:00 CF/07/18
Supply, Delivery and Installation of the Block Making Machinery to All 4 One Cooperative 2018-05-04 12:00 RFQ/LED/2017-18/320 (Re-Advertisement)
Hire of heavy duty vehicles with operators for a period of 36 months (R1000 non-refundable Tender Charge - Bank Cheques where the Drawer of the Cheque is the Bank OR cash only). 2018-05-18 11:00 CF/04/18
Hire of heavy duty vehicles with operators for a period of 36 months (R1000 non-refundable Tender Charge - Bank Cheques where the Drawer of the Cheque is the Bank OR cash only). 2018-05-18 11:00 CF/04/18
Hire of small plant with trailers for a period of 36 months (R1000 non-refundable Tender Charge - Bank Cheques where the Drawer of the Cheque is the Bank OR cash only). 2018-05-18 11:00 CF/01/18
Supply and Deliver of A0 Design Jet Plotter for Development Planning (KWT) 2018-05-04 12:00 RFQ/ICT/2017-18/460
Deformation Survey for Umzonyana and Bridle Drift Dams Situated on Erf 464 East London (Umzonyana Dam) and on Remainder of Farm No.850 as well as on Portion 6 of the Farm No.836 East London (Bridle Drift Dam). 2018-05-04 12:00 RFQ/DDP/2017-18/459
Provision of business process analysis 2018-05-16 12:00 T 83/201718
Appointment of professional service provider to undertake a learnership programme in Professional Driving NQF Level 3, SAQA ID: 13716, for a period of 12 months. 2018-05-11 11:00 1Z-36496
Supply and Delivery of Five (05) Medium Duty Tractor Bush Cutters 2018-05-04 12:00 RFQ/DCOMS/201718/458
Lease of premises for library in the Reservoir Hills area, 450 square meter premises to accommodate different sections of the library for 36 months. 2018-05-18 11:00 1P-36297
Provision of civil engineering services and construction of 200 top structures for Ntuzuma G Infill Low Cost Residential Units: Ward 42, 55 and 107. 2018-05-25 11:00 1H-36987
Provision of civil engineering services and the construction of 448 top structures at Etafuleni Phase 1A and 1DA: Ward 56. 2018-05-25 11:00 1H-36098

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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