The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.


Title Closing Date Tender No.
Supply and delivery of IDP outreach groceries. 2018-10-12 12:00 ULM-PNLG010/19
Supply and Delivery of 1(One) Front End Loader With Minimum Engine Gross Power of 147 Kw (@ 1800 RPM) sae from an accredited motor Dealer 2018-10-09 12:00 BS38/08/2018
Supply and delivery of 1X NIR hyperspectral airborne system with multi-rotor unmanned aerial vehicle and basic installation. 2018-10-18 11:00 NC/DALC/1886
Supply, Delivery and Installation of Cable Between Gilfillan Switching Station and Kogel Switching Station 2018-10-03 12:00 BS47/08/2018
Addition of Suppliers for Catering of Meetings in North West. 2018-10-11 14:00 PTA TEN 2422
The Department of Economic Development and Tourism seeks to appoint a professional service provider for the exploration and development of financial mechanisms and models toward improving economic water resilience. 2018-10-12 11:00 EDT020/18
Design and print Oct-Dec municipal newsletter 2018-09-25 12:00 No reference number supplied
Supply, Delivery and Installation of Cable Between Meyer Switching Station and Gevangenis Switching Station 2018-10-03 12:00 BS48/08/2018
Supply of toners and cartridges - three year contract. 2018-10-11 11:00 SACAA/SCM/006/2018-2019
Supply and deliver information communication technology equipment for smart classrooms to 105 selected schools. 2018-10-12 11:00 B/WCED 2459/18
Supply, delivery and Installation of 1200m X 2.4m High Concrete Palisade Fence at three Reservoirs (Skietbaan, Nazareth and Kanonkop Reservoirs) In Middelburg 2018-09-27 12:00 BS30/08/2018
Supply of Quantity Surveying Services in the Regions of SANParks for a period 3 (three) years. 2018-10-12 11:00 SP-GK-0086/10
Supply of Electrical Engineering Services in the Regions of SANParks for a period 3 (three) years. 2018-10-12 11:00 SP-GK-0086/09
Supply: 100 L Green bark acacia, fever tree (Acacia Xanthophloea) 2018-09-26 12:00 No reference number supplied
Supply of Mechanical Engineering Services in the Regions of SANParks for a period 3 (three) years. 2018-10-12 11:00 SP-GK-0086/08
Construction of New Access Control Building at Civic Centre Office, Middelburg 2018-10-02 12:00 BS37/08/2018
Supply of Civil & Structural Engineering Services in the Regions of SANParks for a period 3 (three) years. 2018-10-12 11:00 SP-GK-0086/07
Supply of Architectural Services to the Regions of SANParks for a period 3 (three) years. 2018-10-12 11:00 SP-GK-0086/06
Supply and Delivery of Cleaning Materials to SSA for a period of three (3) years. 2018-10-12 11:00 SSA/17/2018-19
Tender for the maintenance of an air quality monitoring system for the City of Tshwane (CoT) (supply, operate, reporting and maintenance): three year period. 2018-10-15 10:00 EMS 02-2018/19


Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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