The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids/tenders you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids/tenders as follows:

New Functionality Scoring Rules

The new Preferential Procurement Regulations 2017 makes provision for new Functionality Scoring rules.

It is stipulated in the new Preferential Procurement Regulations 2017, that the evaluation criteria should be objective, giving enterprises a fair shot at being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Most tenders are evaluated on Functionality, but an Organ of State will indicate in the tender documents how the tender will be evaluated.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. 

According to Treasury Regulation 16A6.2 a Government Entity's supply chain management system must, inter alia, provide for the adjudication of bids through a bid adjudication committee, the establishment, composition and functioning of bid specification, evaluation and adjudication committees and the selection of bid adjudication members.

2 Tender Misconceptions in South Africa

We at How2Tender.Com have presented our How-to-Tender workshops to many people and companies during the last two years. During these workshops we have encountered many wonderful stories of companies that won tenders in both the Public as well as the Private Sector. The opposite is also true - we also have heard horrible stories of how things can go wrong when responding to tenders. 

The 8 steps in the Tender Adjudication process

By W van Rooyen

31 January 2019

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, changes are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

31 January 2019

There are many reasons why your tender response might fail. Here are 6 reasons why tender responses usually fail:

6 Key tender evaluation documents

By W van Rooyen

It is always to one’s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors Considered by Adjudication Committees

The Tender Adjudication committee usually does a risk analysis before awarding a tender. 

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Rendering of a Security Service and Access Control for Military Ombud for the Period of Three (03) Years 2019-04-25 11:00 CPSC- B- PC- 062- 2018
Appointment of a service provider to render security services for Uthukela District Offices for a period of 36 months. 2019-04-23 11:00 ZNT 24 EDTEA 2018/2019
The Breede Valley Municipality invites tenders for the parking management services within the Worcester CBD for the period ending 30 June 2022. 2019-04-26 11:00 BV738/2019
Pharmaceutical & medication supplies to the Phelophepa Project for the Transnet Phelophepa I and II Health Care Train on an “as and when” basis to various locations. 2019-04-04 10:00 RFQ HOAC-HO-29445.
Supply and delivery of office stationery for the Department of Public Works, Roads and Transport at Ehlanzeni, Bohlabela, Gert Sibande and Nkangala for a period of three (3) years 2019-04-15 12:00 PWRT/1864/19/MP
Provision of internal and external newsletter 2019-04-12 11:00 RFP071/2019
Appointment of Two (2) Service Providers for the Supply and Delivery of Branded Promotional Material/Items to INSETA 2019-04-11 11:00 Proj/2019/01
Configuration of aircraft stands D39 to D50 2019-04-15 10:00 ORT5672/2018/RFP
Design, supply, erecting, dismantling and hire of suspended scaffolding for Morebeng. 2019-04-02 12:00 CRAC-ELF-29347
Appointment of a consultant to design, develop, Pilot-Test, Train and Initial implementation of an effective and automated Performance Management and Development System (PMDS) 2019-04-03 12:00 CS/SCM/CEO/R19-20/01
Pipeline changes for the new UPl93 2019-04-19 15:00 AHT21312
Moletjie East RWS- Phase 13 2019-04-23 10:00 PM113/2018
Appointment of Seven (07) Service Providers for Routine Road Maintenance per Cluster in Polokwane Municipal Area Plus Two (02) Backup Service Providers for all clusters (Multi Year)(3 YEARS) 2019-04-24 10:00 PM118/2018
Appointment of Seven (07) Service Providers for Regravelling of Roads per Cluster in Polokwane Municipal Area Plus Two (02) Backup Service Providers for all clusters (Multi Year)(3 YEARS) 2019-04-24 10:00 PM119/2018
Transport of Green Waste from Sedgefield to Old Place Garden Refuse Site 2019-03-26 12:00 371/2018/19
Provision of accredited contract administration and management training for the municipal environment 2019-03-26 12:00 369/2018/2019
Preferred service providers for technical services (specialised bulk water systems) for COEGA Development Corporation (PTY) Ltd 2019-04-08 12:00 CDC/ 70/ 19
Preferred service providers for technical services (electrical low voltage reticulations) for COEGA Development Corporation (PTY) Ltd 2019-04-08 12:00 CDC/ 115/ 19
Preferred service providers for technical services (emergency power (generators and UPS’s)) for COEGA Development Corporation (PTY) Ltd 2019-04-08 12:00 CDC/ 122/ 19
Preferred service providers for technical services (plumbing) for COEGA Development Corporation (PTY) Ltd. 2019-04-08 12:00 CDC/ 113/ 19


Extension of validity period

By Werner van Rooyen

31 January 2019

Those of you who are familiar with responding to tenders will know that it is common practice for procuring entities to extend the bid price validity period. We received the undermentioned queries regarding the extension of the validity period of the bid price.

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