The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

Bid Adjudication Committee Rules

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication Committee.

According to Treasury Regulation 16A6.2 a Government Entity’s supply chain management system must, inter alia, provide for the adjudication of bids through a committee; the establishment, composition and functioning of bid specification; evaluation and adjudication committees; and the selection of bid adjudication members.

Tender misconceptions in South Africa

There are many wonderful stories of companies that won tenders in the Public as well as the Private Sector plus some horrible ones of how things can go wrong.  However, two of the most common misconceptions regarding tenders and the tender process in South Africa are:  

1. All tenders are awarded fraudulently:

The 8 steps in the Tender Adjudication process

By W van Rooyen

10 November 2014

It is important to understand the Adjudication process when one responds to a Tender or Request for Proposal. If you have these 8 steps under control when responding to tenders, chances are good that you will proceed to the next round.

Here are 8 steps in the adjudication process that Organs of State will most often follow in determining which bidder will win the tender:

6 Reasons why tenders fail

By W van Rooyen

24 November 2014

There are many reasons why your tender response might fail. Here are six reasons why tender responses usually fail:

  1. Pricing

A tender response has to be competitive. It has to be competitive in pricing as well as good value for money. It is not to say that if your price is the lowest, you will be awarded the tender. If your supply is under par it can cost you a tender.

6 Key tender evaluation documents

By W van Rooyen

26 January 2015

It is always to one`s advantage to attend a supply chain management information session. There you will always get inside information on how the tender processes work. These inside tips would help you to respond better to tenders and request for proposals.

12 Factors considered by Adjudication Committee

By Werner van Rooyen

20 April 2015

The Tender Adjudication committee usually does a risk analysis before awarding a tender.

Prior to being recommended for acceptance, a tender should be subjected to a risk analysis to ensure that it would, if accepted, not place the Government Entity or the bidder, at undue risk. The following features of the tender and the bidder should, inter alia, be considered:


Title Closing Date Tender No.
Supply and delivery of sound system with wireless mics 2018-07-24 11:00 GK11900024
Regional Explorer (Rex) Software 2018-07-19 12:00 Q11.07.18
Supply and delivery of satel anntennas. 2018-07-24 11:00 GK11900025
Supply and off-loading of 5 ton sudfloc 3860 for Vaalbank water treatment works.. 2018-07-23 12:00 Q12.07.18
Supply, Delivery and Off-Loading of Twelve (12) Ton Sudfloc 3860 for Vaalbank Water Treatment Plant In Middelburg (Steve Tshwete Local Municipality) 2018-07-23 12:00 Q13.07.18
Hire of sit-on roller (3.500KG) 2018-07-24 09:00 WJ11900029
Supply diamond and chisel pickhead. 2018-07-19 12:00 GD11900067
Supply Tools and equipment 2018-07-19 12:00 GD11900068
Supply, Deliver & Install Various Steel Works 2018-07-23 11:00 11080261
Construction of Bilanyoni Sportfield. 2018-08-07 12:00 EDUMT10/2018/19
Appointment of lead arranger for the establishment of Domestic Medium Term Note (DMTN) Programme for the eThekwini Municipality for 36 months 2018-08-10 12:00 1F-38000
Appointment of a Service Provider for Provision of internal Audit Services for 3 Years. 2018-08-08 11:00 Corp/2018/05
Provision of human settlement delivery management system for a period of 36 months 2018-08-10 12:00 1H-37360
Appointment of a panel of technical skills program service providers: Plumbing, painting, boiler making, welding, carpentry, fitting and turning, diesel mechanic and plating for a period of 36 months 2018-08-10 12:00 1Z-37586
Jozini Regional Water Supply Scheme - Phase 1A - 2: Construction of 5.6km long 700/200mm Diameter Welded Steel Pipelines & two 50kl Elevated Tanks. 2018-08-10 12:00 SCMU 006/2018/2019
Construction of civil infrastructure in Umlazi, Section BX1 2018-08-10 12:00 3V-17925
Supply: Footwear 2018-07-31 10:00 GA11900056
Supply, delivery and offloading of 11kV multi-tap current limiting reactors during a 36-month period 2018-08-10 12:00 E.9599
Supply and delivery of Agrivator Turf Equipment 2018-07-27 12:00 MMS-453
Supply Gloves 2018-07-31 10:00 GA11900057


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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