Issue Date: 
Thursday, October 31, 2019

You have the right to query the tender results

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

I cannot stress the fact to query Tender Results too much! You have the right to query the Tender Results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-response is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation.  If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

Ensure that when you receive the results, the correct number of points has been allocated to your business per Technical Criteria Item.  Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to lack of knowledge by the Evaluation Committee.  This can cause your business to score less points and your tender response will be non-responsive.  Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself.  By doing this, you will know if your business will make it through the first stage or not.  This will also ensure that you provide enough information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item.  We have seen Tender Documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had items where you earned 3 points, you actually only scored 2.50. This does not sound like much but if you end up on 74.50 points, that 0.50 makes a significant difference.

The point that must be reiterated is that you must take double care when responding to a Tender.  Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously.  If you have done this, you more than likely go through to the next round of scoring.  But that is for another day.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Transport of bulk waste bins from George Waste Transport Station to PetroSA, for a three year period 2021-02-26 12:00 COM001 OF 2021
Supply and delivery of water & wastewater chemicals and portable equipment for a period of three (03) years 2021-02-22 12:00 13-2020/2021
Appointment of a panel of four (04) service providers for supply and delivery of transformers, mini substations, cables and accessories for stores 2021-02-22 12:00 26-2020/2021
Appointment of a panel of ten (10) service providers for supply and delivery of single, triple phase, Enermax meters, metering units and circuit breakers for stores. 2021-02-22 12:00 27-2020/2021
10mm2 PVC SWA PVC 4C Cable 2021-01-27 12:00 RFx 6000000341
Terms of reference for revision of the comprehensive gender toolkit by reference group 2021-02-11 11:00 APRM/017/SIDA/ GTK/2021
Terms of reference for APRM manual on gender best practices and lesson learned 2021-02-11 11:00 APRM/016/SIDA/ MGBP/2021
Terms of reference for the Comprehensive Gender Mainstreaming Guidelines 2021-02-11 11:00 APRM/015/SIDA/ GMG/2021
Procurement of services provider/firm for production and dessimination of popular version for the study on governance, gender and peacebuilding 2021-02-11 11:00 APRM/014/SIDA/ SGGP/2021
To repair the damage roof for the walkway and build the security hurt (1GB) GRANDING 2021-01-25 11:00 R/S/2021/1696
To replace the faulty electrical pump house and replacing the broken geysers to the state house and office (1 GB/CE Grading) 2021-01-25 11:00 R/S/2021/1911
The Provision of collecting, dismantling, repairing, overhauling, rewinding, assembling, painting, testing, supply of spares, delivering as well as replacing of existing electrical motors on as and when required basis at Komati Power Station 2021-02-18 10:00 MPGXC006322R1
Supply and delivery of batteries and battery chargers for a period of 36 months 2021-02-24 12:00 A040-2020/21
Provision of electrical waste management services for a period of 36 months 2021-02-24 12:00 A042-2020/21
Provision for the Appointment of an Energy Expert for a period of 6 Months 2021-01-29 13:00 EWSETA/RFQ/91/2020
Provision for the Appointment of a Quality Assurance Specialist Manager 2021-01-29 13:00 EWSETA/RFQ/90/2020
Covid-19 Testing 2021-01-25 11:00 REQ No.01770
Servicing of fire extinguishers in Nama Khoi Municipal Area 2021-01-29 10:00 Q/NC062/18/20202-2021
Rental of tlb and 10 cub tipper truck for 20 days at Waterval 2021-01-26 12:00 FPQ202101/009
Re-Advert: Appointment of a Labour Consultant to review and develop Employment Contracts for ERWAT. 2021-01-26 12:00 FPR202011/043R

Pages

Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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