Issue Date: 
Thursday, October 31, 2019

You have the right to query the tender results

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

I cannot stress the fact to query Tender Results too much! You have the right to query the Tender Results of tenders that you have responded to and which you were not successful in winning.

The first stage where your bid can be non-response is at the Technical Criteria stage where you must score a minimum of 75 or 80 points out of a possible 100 points to move to the next stage of evaluation.  If your bid was non-responsive you should ask the Organ of State or the Private Sector Entity if you can have the results of the Technical Criteria Evaluation.

Ensure that when you receive the results, the correct number of points has been allocated to your business per Technical Criteria Item.  Experience has shown us that wrong points can be allocated to a specific Technical Criteria Item due to lack of knowledge by the Evaluation Committee.  This can cause your business to score less points and your tender response will be non-responsive.  Be careful how you answer questions because it can be misunderstood by the Evaluation Committee causing you to lose points.

When you respond to a Tender ensure that you calculate your Technical Criteria Points yourself.  By doing this, you will know if your business will make it through the first stage or not.  This will also ensure that you provide enough information in your response to be evaluated correctly.

Please take note of the correctness of the points allocated per Technical Criteria Item.  We have seen Tender Documents where the points that you could earn per Technical Criteria Item were indicated as 5, 3 and 0. What it should have shown was 5, 2.50 and 0. This meant that when you calculated your score and you had items where you earned 3 points, you actually only scored 2.50. This does not sound like much but if you end up on 74.50 points, that 0.50 makes a significant difference.

The point that must be reiterated is that you must take double care when responding to a Tender.  Ensure that you earn all the points that you eligible for by answering all questions clearly and preciously.  If you have done this, you more than likely go through to the next round of scoring.  But that is for another day.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Appointment of a Service Provider to Develop The Mountain Bike Trails For Mcgregor Musuem in the Northern Cape 2020-03-13 11:00 DEDaT 0006/ 2019
Provision of Open Source Learner Management Service for a period of 36 Months 2020-03-06 11:00 NEMISA/ 2019/ LMSRFB010
The Appointment of a service provider to conduct a feasibility study towards the development of a monumental flag and flag pole. 2020-03-13 11:00 DAC 14/ 19- 20
Appointment of service provider to supply and deliver 5 ton truck for Clanso Farmer Production Support Unit (FPSU) located in ward 18,24,27, and 28 in the Umhlathuze Local Municipality within King Cetshwayo District Municipality in the province of Kwazulu-Natal 2020-03-12 11:00 SS- KZN 7/ 1/ 6/ 3 (753) 3T
Appointment of an HR consultancy firm to provide support to the CETA Administrator 2020-03-06 11:00 016- 2019/ 2020
Procurement of alternative accommodation for the Department of Public Enterprises (lettable office space of 12 144.34sqm and 228 parking bays for a period of 5 years) in Pretoria CBD, Arcadia, Hatfield 2020-03-13 11:00 H19/ 015PF
Procurement of alternative accommodation for the Department of Correctional Services - JICS (lettable office space of 497.73sqm and 12 parking bays for a period of 3 years 2020-03-13 11:00 H19/ 016PF
Appointment of a service provider to render technical security maintenance of KZN Legislature’s security systems infrastructure for a period of 36 months 2020-03-16 11:00 KZNL 01/ 2020
ZNT 02975W: KZN: Department of Community Safety and Liaison : Durban West Office: Pinetown: Proposed hire of office accommodation in extent of 242m2 four (04) lock up three (03) under cover and one (01) parking bay for disabled person. 2020-03-20 11:00 ZNT 02975W
Appointment of a Service Provider to Render Cleaning Services for the Housing Development Agency Head Office, 6 – 10 Riveria Office Park, Riviera Road, Killarney 2020-03-13 11:00 HDA/ JHB/ 2019/ 022
ZNT 02976W KZN: Department of Community Safety and Liaison: ILembe District Office: Kwa Dukuza: Proposed hire of office accommodation in extent of 242m2 four (04) lock up three (03) under cover and one (01) parking bay for disabled person. 2020-03-20 11:00 ZNT 02976W
Rendering of Security Services at the Department of Labour, Mt Ayliff Labour Centre for a period of 36 months (3 years). 2020-03-27 11:00 LECS 16/ 2019
Rendering of Security Services at the Department of Labour, Maclear Labour Centre for a period of 36 months (3 years) 2020-03-27 11:00 LECS 10/ 2019
Appointment of a service provider to provide office space on a lease agreement for CCMA Ekurhuleni office within the Benoni and/ Germiston CBD area for a period of five (5) years. 2020-03-13 11:00 CCMA/ 2018/ 38(A)- EKU
Rendering of Security Services at the Department of Labour,Butterworth Labour Centre for a period of 36 months (3 years). 2020-03-27 11:00 LECS 11/ 2019
Rendering of Security Services at the Department of Labour, Lusikisiki Labour Centre, Flagstaff and Bizana Visiting Points for a period of 36 months (3 years). 2020-03-27 11:00 LECS 09/ 2019
Rendering of Security Services at the Department of Labour, Mthatha Labour Centre for a period of 36 months (3 years). 2020-03-27 11:00 LECS 08/ 2019
Limpopo Central Hospital - Supply Of Bulk Services to Site 2020-03-13 11:00 NDOHF 11/ 2019- 2020
Request For suitable office space for SITA Limpopo, Polokwane Office through an operating lease for a period of 5 years 2020-03-13 11:00 RFB 2078- 2019
Appointment of a service provider for the re-arrangement of the office layout at the Cecilia Makiwane building. 2020-03-23 11:30 SCM 05/2020/SANC

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