Issue Date: 
Thursday, October 31, 2019

Understanding the Tender Process

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

It is imperative for all potential bidders that they familiarize themselves with the tender process in South Africa.  There are procedures that need to be followed by Organs of State when they issue a tender.  These procedures are governed by different Acts such as the Preferential Procurement Policy Framework Act (Act no 5 of 2000) and the Public Finance Management Act (Act 1 of 1999 as amended by Act 296 of 1999), to name but two.

Most of the Organs of State that issue tenders follow these procedures to the letter, but there are some Organs of State that do not follow all the procedures.  The reasons for this can be many but the main reason is that not all the procedures listed in the Acts are applicable to the specific tender or bid that has been issued.  It is therefore especially important that you as potential bidder ensure that:

  • You attend the briefing session
  • You read the whole tender document because all tenders are different
  • You make sure you take note of the closing date of the tender
  • You have completed all the documents in the bid document.

It must be stressed that the tender environment is incredibly competitive and if you submit incorrect tender documents or if your tender is incomplete, your tender will be viewed as non-responsive and would not be evaluated.  Thus, make sure you understand exactly what is expected from you as bidder in terms of goods supplied or services rendered to an Organ of State.  It is important to deliver the exact goods the Organ of State want to procure.  If the Organ of State wants to procure office furniture, ensure that you supply them office furniture and not something that looks like office furniture but is not.  The specifications of your product listed in your tender must be clear and precise.  The Supply Chain Management must be able to make an informative decision regarding your supply.  So, ensure that you understand what is required.

If you understand the tender process and you specify your supply correctly and you make sure your tender is delivered on time, then you will have a good chance that your tender will reach the evaluation process.  If you make it through the evaluation process you are in business because it is then up to the Adjudication Committee to award the tender to the best candidate.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Placement of next generation sequencer for a period of (5) five years for Virology Doctor George Mukhari with service and maintenance. 2020-10-09 11:00 RFB187/ 19/ 20
Standard Laptops 2020-10-13 11:00 0010430697
Renewal of Mimecast licenses for KwaZulu-Natal Department of Human Settlement for a period of three (3) years. 2020-10-09 11:00 RFB 2130/ 2020
RFB 2226/2020: Supply, install and configure an electronic mail secure archive and compliance solution to Sita with maintenance and support for a period of five (5) years 2020-10-09 11:00 RFB 2226- 2020
Supply and delivery of Lidar camera (with maintenance and spares contract) and post-processing software (including updates) for the SAEON Elwandle Node’s existing Airborne Remote Sensing Platform in Port Elizabeth 2020-10-23 11:00 NRF/ SAEONLIDAR/ 12/ 2020- 21
Supply and delivery of 9mm and 5.56mm ammunition to the Public Transport Enforcement Services Directorate for a 3 year project 2020-10-09 11:00 ZNB0068/ 19T
Appointment of a suitable service provider for a once-off supply, delivery and installation of office furniture at the Office of the valuer General Centre Walk building. 2020-10-09 11:00 OVG (03) 2020/ 21
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Ugu District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 0799-0958 E/ 2019/2020 2020-10-09 11:00 ZNB 0007 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Umlazi District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 1325-1450 E/ 2019/2020 2020-10-09 11:00 ZNB 0010 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within iLembe District under the National School Nutrition Programme (NSNP) for Kwazulu-Natal Department of Education for the duration of the current tender ZNB 0249-0379 E/ 2019/2020 2020-10-09 11:00 ZNB 0004 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Umzinyathi District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 1451-1595 E/ 2019/2020 2020-10-09 11:00 ZNB 0011 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Umgungundlovu District under the National School Nutrition Programme (NSNP) for KwazZulu-Natal Department of Education for the duration of the current tender ZNB 0959-1127 E/ 2019/2020 2020-10-09 11:00 ZNB 0008 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Pinetown District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 0600-0798 E/ 2019/2020 2020-10-09 11:00 ZNB 0006 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within King Cetswayo District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 0380-0599 E/ 2019/2020 2020-10-09 11:00 ZNB 0005 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Amajuba District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 0035-0126 E/ 2019/2020 2020-10-09 11:00 ZNB 0002 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Harry Gwala District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 0127-0248 E/ 2019/2020 2020-10-09 11:00 ZNB 0003 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Umkhanyakude District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 1128-1324 E/ 2019/2020 2020-10-09 11:00 ZNB 0009 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Uthukela District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 1451-1595 E/ 2019/2020 2020-10-09 11:00 ZNB 0012 E/ 2020/ 2021
Expression of interest in the appointment of service providers to be included in a database for the replacement of defaulting service providers and allocation of new clusters in the provision of food items [perishables and non–perishables] to feeding schools within Zululand District under the National School Nutrition Programme (NSNP) for KwaZulu-Natal Department of Education for the duration of the current tender ZNB 1451-1595 E/ 2019/2020 2020-10-09 11:00 ZNB 0013 E/ 2020/ 2021
Call for expression of interest to provide various off-the-shelf eLearning courses 2020-10-07 15:00 AUC/AHRM/C/006

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