Issue Date: 
Monday, August 31, 2015

Tenders explained

Each day hundreds of tenders are being advertised but we often only hear about those where things have gone wrong or where the concept has been abused. It gives ‘Tenders’ a stink it doesn’t deserve. In today’s blog, we look at what exactly a tender is.

A tender is an offer to perform work, supply goods, services or products at a fixed price. The tendering process is generally utilized for procurements or contracts involving substantial amounts of money. Generally speaking, it is government departments, offices, agencies, private sector companies and businesses that put requests out on tenders. By so doing, they basically ask the public for price offers to supply required products or services. Once the tenderer accepts a tender, it is binding to both the tenderer and the person or company who won the tender. Therefore, the person or company has to provide the goods or services in the manner agreed to and at the price offered. In turn, the tenderer must pay the agreed price on the agreed deadline.

What is tendering?

Tendering is the process of making an offer, bid or proposal. It can also be expressing interest in response to an invitation or request for tender. Organisations will seek other businesses to respond to a particular need, such as the supply of goods and services and will select an offer or tender that meets their needs and that provides the best value for money.

Where are tender requirements stated?

The requirements of a tender are stated in the Requests for Tender (RTF) or Requests for Proposal (RFP) documents. In these documents, the service or products the particular tendering organisation needs or requires are outlined. These documents also outline the criteria and provide instructions that are to be followed.

Tenders are usually widely advertised in both print and electronic publications. This is to allow as many people as possible to take note of the opportunity. It also stimulates competition and provides wide variety of choice. Interested suppliers will then prepare a tender response to the offer, including pricing, schedules as well as their eligibility for the project.

Once the tendering period has closed, the submitted tender responses are evaluated with regard to defined criteria. The process must be done fairly and honestly, free from bias or favoritism. The offer that best meets all of the requirements and provides value for money should win the contract.

While the concept of tendering may seem daunting at first, it can be easily tackled by having a plan of ‘action`. It is important to understand your business` suitability for the project and ability to manage the contract if you win the tender. By understanding these points and demonstrating that you are able to meet the criteria and offer a competitive bid, you will increase your chances of success.

How are tenders awarded?

After the closing date, all the tenders are checked for basic compliance to the tender regulations. Tenders can be disqualified during this process if they are found to be non-compliance. The compliance of the products or services offered and price is considered. All tenders which comply with the specifications are listed in order of price. Those in the lowest price tender list are in the lowest price group. Preference points given to those suppliers on the list of lowest price tenders are first verified. Preference points are only awarded after the most expensive tenders have been excluded, as this makes the process quicker and fairer. Those with verifiable information come out with the best preference points and are therefore awarded the contract.

The above formulate what tenders are and if you understand these, then you are in the best position to bid for a tender.

Title Closing Date Tender No.
Repair and Renovation storm damage school throughtout the Province of Kwazulu Natal at Mavana Primary School 2019-03-15 11:00 ZNTU 04103 W
SAPS: Procurement of alternative office accommodation comprising 820.0m² and 22 Parking Bays in Florida for a period of five (5) years 2019-03-12 11:00 JHB.18/ 55
Roof Structure and Roof Sheeting Repairs and Replacement, Where Necessary, Including Waterproofing at Bonamelo Campus 2019-03-15 10:00 BON- ROOF- 2019
Removal of Existing Boundary Fence, Supply and Erect New Clearview (Or Equal – Must Be Approved), Anti-Climb Security Fence, Pedestrian and Drive Gates at Harrismith Campus 2019-03-15 10:00 HAR- FENCE- 2019
Makopong McCarthy’s Rest & Middelputs Border Post: Appointment of a service provider for the maintenance and repairs of building,civil,mechanical, electrical infrastructure and installations for a period of 36 months he requirement of this project is the below: B-BB-EE Level 2019-03-12 11:00 H18/ 033 AI
Makopong McCarthy’s Rest & Middelputs Border Post: Appointment of a service provider for the maintenance and repairs of building,civil,mechanical, electrical infrastructure and installations for a period of 36 months he requirement of this project is the below: B-BB-EE Level 2019-03-12 11:00 H18/ 033 AI
Request for the Establishment of a two (2) Year Contract for Licensing, Maintenance And Support For Symantec Products For The South African Police Service (SAPS) 2019-03-01 11:00 RFB 1889/ 2018
Request for the Establishment of a Two (2) Year Contract for Licensing, Maintenance and Support for Veritas Products for the South African Police Service (SAPS) 2019-03-01 11:00 RFB 1888/ 2018
Procurement of Uniforms & Personal Protective clothing for SITA Facilities Management & Logistics Department for a period of two (2) years 2019-03-08 11:00 RFB 1891/ 2018
Supply and Delivery of Footwear and Leather Products to the State. 2019-03-15 11:00 RT59- 2019
Supply and Delivery of Clothing to the State 2019-03-15 11:00 RT64- 2019
Supply of Trend Micro Licenses for the Office of the Premier (North West Province) which includes maintenance and support for a period of thirty six (36) months 2019-03-08 11:00 RFB1791/ 2018
SAP System Support and Training for Magalies Water 2019-03-08 11:00 RFB 1796/ 2018
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route N11 from Mookgopong municipal border through Marble Hall to Elias Motsoaledi municipal border, R573 from Dr JS Moroka municipal border to Marble Hall, R579 from Elias Motsoaledi municipal border through Nebo to Lepelle-Nkumpi municipal border 2019-03-07 14:00 NRA X.002- 100- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Road R33 from Modimolle Municipal border to Lephalale, R520 from the R510 intersection to Modimolle Municipal Border and R510 from Lephalale to Thabazimbi Municipal border. 2019-03-07 14:00 NRA X.002- 084- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R81 from Polokwane Municipal boundary to Molemole Municipal boundary R521 from Polokwane Municipal boundary to Molemole Municipal boundary R36 from Greater Letaba Municipal boundary to Molemole Municipal boundary and N1-28X from Polokwane Municipal boundary to Molemole Municipal boundary 2019-03-14 14:00 NRA X.002- 079- 2019/ 1F (NONTOLL) &
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R36 from Maruleng Municipal Boundary to Greater Letaba Municipal Boundary R71 from Polokwane Municipal Boundary to Ba-Phalaborwa Municipal Boundary and R529 from Letsitele to Greater Giyani Municipal Boundary 2019-03-14 14:00 NRA X.002- 095- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R81 from Molemole Municipal boundary to Giyani R578 from Collins Chabane Municipal boundary to Giyani R529 from Greater Giyani Municipal Boundary to Giyani and the R36 from Greater Tzaneen Municipal boundary through Modjadjiskloof to Molemole Municipal boundary. 2019-03-14 14:00 NRA X.002- 094- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route N18 from the Naledi Municipal border to the Botswana border post, R49 from Mahikeng to the Ramotshere Moiloa municipal border and R505 from Ditsobotla municipal border to the R49 intersection 2019-03-14 14:00 NRA X.002- 125- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) is soliciting proposals from Service Provider/s that will offer Advertising and Marketing Services 2019-03-11 14:00 NRA 66110/ 1007/ 2019/ 02

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Tender Knowledge

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Sometimes I am surprised at how little business people in South Africa know about Tenders and the Tender Process. Simple things like terminology and general tender information are difficult for people to comprehend not to mention the Standard Bidding Documents and Tender Pricing.

Unbelievably there are still Entrepreneurs that thinks to respond to tenders are an actual business? You will find that these Entrepreneurs would... Read More

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