Issue Date: 
Thursday, October 31, 2019

Tenders and fraudulent documents

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We had the privilege to attend a briefing session of the National Department of Health the other day.  These briefing sessions are always special, specifically those for the supply of pharmaceutical products.  These products are very specialized and only companies that have the correct credentials can respond to these tenders.  What this mean is that if you are not in the pharmaceutical industry and you do not have the correct licencing for your products then you waste your time attending the briefing session and responding to the tender. 

Just like with any other tenders there are certain documents that you need to submit with your tender, for example Tax Compliance and B-BBEE certificates or affidavits, but together with these documents there are other compulsory documents like a licence to manufacture medicines and a Medicines Registration certificate.  You might think that these documents would be standard issue for these companies and that would all be genuine.  But it is not.

We were incredibly surprised to hear from the National Department of Health that some companies submit fraudulent documents to win a tender.

The lesson that we all need to take away from this briefing session is that no matter what you tender for, ensure that your compulsory documents are the originals, or certified copies of the original document.  Government will validate your compulsory documents and if you have submitted a fraudulent certificate you will be exposed.  Once you have been exposed and found guilty you will not be able to tender for any tender.

The Government is wide awake to fraud and one gets the feeling that they are starting to clamp down on fraud and corruption in the tender environment.  That is good for South Africa as well as for all the companies that respond to tenders.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The Raf Hereby Invites Experienced, Suitably Qualified Service Providers for The Provision of Dry Goods (Groceries) for the Raf’S Head Office for a Period of Five (5) Years 2021-03-01 11:00 RAF/ 2021/ 00002
The Raf Hereby Invites Experienced, Suitably Qualified Service Providers To Provide An Actual Reserving Software Solution & Maintenance For The Road Accident Fund (Raf) For A Period Of Five (5) Years 2021-02-26 11:00 RAF/ 2021/ 00001
Provision of the NSFAS Loan Book Valuation for a period of three (3) years 2021-02-26 11:00 SCMN015/ 2020
Request For Proposals: Appointment of a Suitable Service Provider for The Development, Support and Training on an Automated Technical Assessment Solution for a Three (03) Years 2021-02-12 11:00 NHBRC 09/ 2020
Appointment of Service Provider to Supply and Install Computer Hardware, Software, Network Infrastructure and Related Items for National Credit Regulator and National Consumer Tribunal 2021-02-19 11:00 NCR737.01.2021
Mimecast Unified Email Management Solutions 2021-02-19 11:00 SAMRC/ ITSD- MEMS/ 2020/ 13
Provision of Independent Verification Services 2021-02-19 11:00 SAMRC/ OATBR- PIVS/ 2020/ 16
FoodBev SETA invites all suitable prospective service providers to bid for the design and implement its Public Relations Strategies in order to positively improve and influence the perception of its stakeholders and the general public at large. 2021-02-22 13:00 FB SETA (20- 21) T0028
Production, translation and flighting of the FSCA advertisement. 2021-02-23 11:00 FSCA2020/ 21- T017
Provision for an application integration platform. 2021-03-02 11:00 FSCA2020/ 21- T016
Panel of psychometric assessment services 2021-02-16 11:00 FSCA2020/ 21- T013
Appointment of a catering company to provide fixedprice catering for Cedara College for a period of thirty-six (36) months 2021-02-12 11:00 DARD 36/ 2020 A
Provision of a comprehensive employee wellness programme 2021-02-16 11:00 FSCA2020/ 21- T014
Appointment of a catering company to provide fixedprice catering for Owen Sithole College for a period of thirty-six (36) months 2021-02-12 11:00 DARD 37/ 20A
Provision of insurance broking services 2021-02-16 11:00 FSCA2020/ 21- T012
Placement/Outright Purchase of Automated Gram Stainer including service and maintenance for a period of five (5) years at DGM Microbiology Lab and Helen Joseph. 2021-02-19 11:00 RFB141/ 19/ 20
The Financial Intelligence Request Proposals From Service Providers to Procure A Boardroom Wireless Table Microphones Solution 2021-02-12 11:00 FIC/ RFB/ BOARDROOMSND/ 05/ 2021
Appointment of a Service Provider: Travel Management Company to Procure The Department’S Travel Requirments Such As Ground Transport, Accommodation, Air Transport And Conferencing. 2021-02-15 11:00 DOT/ 03/ 2020/ COO
Appointment of a Service Provider: Travel Management Company to Procure The Department’S Travel Requirments Such As Ground Transport, Accommodation, Air Transport And Conferencing. 2021-02-15 11:00 DOT/ 03/ 2020/ COO
Appointment of a Service Provider to Advise The Regulating Committee in the Issuance Of Permissions to Levy Airports and Air Traffic Services Charges For ACSA And ATNS for the Period Of 2021/2022 To 2025/2026 2021-02-26 11:00 DOT/ 04/ 2020/ CA

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