Issue Date: 
Thursday, October 31, 2019

Tenders and fraudulent documents

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We had the privilege to attend a briefing session of the National Department of Health the other day.  These briefing sessions are always special, specifically those for the supply of pharmaceutical products.  These products are very specialized and only companies that have the correct credentials can respond to these tenders.  What this mean is that if you are not in the pharmaceutical industry and you do not have the correct licencing for your products then you waste your time attending the briefing session and responding to the tender. 

Just like with any other tenders there are certain documents that you need to submit with your tender, for example Tax Compliance and B-BBEE certificates or affidavits, but together with these documents there are other compulsory documents like a licence to manufacture medicines and a Medicines Registration certificate.  You might think that these documents would be standard issue for these companies and that would all be genuine.  But it is not.

We were incredibly surprised to hear from the National Department of Health that some companies submit fraudulent documents to win a tender.

The lesson that we all need to take away from this briefing session is that no matter what you tender for, ensure that your compulsory documents are the originals, or certified copies of the original document.  Government will validate your compulsory documents and if you have submitted a fraudulent certificate you will be exposed.  Once you have been exposed and found guilty you will not be able to tender for any tender.

The Government is wide awake to fraud and one gets the feeling that they are starting to clamp down on fraud and corruption in the tender environment.  That is good for South Africa as well as for all the companies that respond to tenders.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Supply and delivery of drums and cartridges. 2020-12-02 10:00 SCM/NB14/2020/2021
Quotation for the appointment of a service provider for the supply, delivery and installation of a public address (PA) system in the auditorium. 2020-12-03 10:00 Q45-2020-21
Supply and delivery of equipment and materials 2020-12-02 10:00 SCM/NB15/2020/2021
Minor refurbishment of Metrorail mess areas 2020-12-11 11:00 Rfq01/12/11/2020
Provision of Covid-19 Cleaning Services 2021-01-07 12:00 CO 20/28 O
Request for Quotations for the provision of cleaning services for 2 months at Cape Town International Airport 2020-12-10 10:00 RFQ PR 69025 & 69026
Quotation to appoint a service provider for the supply and delivery og bedding for lodging facilities. 2020-12-03 10:00 Q41-2020-21
For the Supply and delivery of 38 Pair Copper Coaxial Cable 2020-12-08 10:00 BLE 3983/2020
Appointment of a PSP for the development of capital expenditure frameworks for four intermediate city municipalities 2020-12-17 23:45 RFP272/2020
Provision for a Panel of Attorneys for Legal Services for a Period of Three Years 2021-01-04 12:00 GTLM/CS05/2020/2021
Invitation | security camera installation 2020-12-11 12:00 No reference number
For the establishment of frame agreements for the supply of non-food commodities 2020-12-13 23:45 ITB/2020/RSA/004
For the establishment of frame agreements for the supply of food commodities 2020-12-13 23:45 ITB/2020/RSA/003
Invitation / Service Providers/Contractors 2020-12-14 16:00 No reference number
Appointment of a service provider for the provision of birds and pest control services for a period of three (3) years at the South African Nursing Council. 2020-12-14 11:30 RFQ 47/2020
For the provision of decontamination services to various buildings in Limpopo, Pretoria and North West for a period of six (06) months 2020-12-03 10:00 ERACAM 5160-34583
For the appointment of an independent consulting service provider to conduct an evaluation and assessment of IT data service towers volumes for a period of three (3) months 2020-12-09 12:00 GSM/20/11/2031
Supply and install program SV 9100VOIP IP PABX system at Merrivale 2020-11-30 11:00 ZNQ001142/00000/00/PMC/GEN/20T
Expression of Interest (EOI): Pre-qualification of Contractors for implementation of optical fibre infrastructure for Ilitha Telecommunications (Pty) Ltd 2020-12-11 12:00 ITC/C1929/2020
Administration and Management of Disaster Management Volunteers (12 Months Contract) Re-advert 2021-01-05 11:00 COMM-D15/2020/2021

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