Issue Date: 
Thursday, October 31, 2019

Tender preparation time

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We have been asked many times if there is something in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders.  The Preferential Procurement Policy Framework Act does not make provision for any period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph it states:

  • The time allowed for the preparation and submission of bids should be determined with consideration of the circumstances of the project and the magnitude and complexity of the contract.
  • Usually no less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R 10 million (VAT included), such period may not be less than 30 days.  In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date.  Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.  Other Organs of State also follow these guidelines.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at

Contact us at should you require more information.

You can also purchase a Tender Manual (Handbook) on our website which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance National Route 1 Section 17 km 67.20 to National Route 1, Section 19 km 0.14 and National Route R34, Section 6 km 27.72 to km 51.80, in the Fezile Dabi District. 2020-10-09 11:00 SANRAL N.001- 179- 2019/ 1
Appointment of a service provider for the provision of POPI compliant shredders (DIN-66399 security level P5) for the South African Nursing Council and the entering into of a next business day, on-site, OEM warranty for a minimum (3) three year period which includes all spares and labour for such shredders; and a three (3) year general maintenance and support contract as well as related consumables 2020-10-05 11:30 RFQ 26/2020
Appointment of a travel agency 2020-10-09 12:00 T09-2020/21
Appointment of a legal panel 2020-10-09 12:00 T08-2020/21
Proposals for serving on a panel of law firms for a period of 3 years 2020-10-09 11:00 PSJLM-MM-2020/21-15
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route N9 Section 5 Km 0.00 to Section 6 Km 62.97 and National Route R61 Section 2 Km 0.00 to Km 17.25 and National Route R63 Section 7 Km 40.20 to Section 8 Km 20.25. 2020-10-02 11:00 SANRAL NRA X.003- 037- 2019/ 1
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Routes R30 from Section 1 km 9.75 to Section 3 km 19.25, Route R34 Section6 from km 0.00 to km 27.72 and Route R730 from Section 1 km 0.00 to Section 3 km 12.90 in the Lejweleputswa District Municipality. The approximate duration is 36 months. 2020-10-09 11:00 SANRAL X.004- 067- 2019/ 1
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of consulting engineering services for special maintenance on national route 1 section 10 from Richmond (km 0.0) to Kantfontein (km 19.55). 2020-10-09 11:00 N.001- 100- 2019/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for CONTRACT NRA N014-060-2016/1-CCO: The intersection improvements between Olifantshoek and Kathu on National Route 14, sections 6 and 7 2020-10-09 11:00 N.014- 060- 2016/ 1- CCO
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the improvement of National route 2 Section 1 between Swartklip Interchange (km 17.47) and east of Baden Powell Interchange (km 29.00). 2020-10-09 11:00 N.002- 010- 2020/ 1F
Pre-qualification of Contractors in a List (Framework) for implementation of infrastructure programme for the National Education Collaboration Trust (NECT) 2020-10-15 11:00 NECT/ 2020/ 08/ 003
Terms of reference for the lease of office space for the ETDP SETA provincial offices. 2020-10-07 11:00 SCMU: 03 - 2020/ 21
Provision of security guarding services in state houses & buildings. (access control & guarding), from Monday to Friday, including weekends & public holidays for a period of two years. 2020-10-06 11:00 PES02/ 2020
Port Elizabeth: National Department of Public Works & Infrastructure: Eben Donges building & Harrower Road workshop: Provision of security guarding services for a period of two years. 2020-10-06 11:00 PES01/ 2020
Accreditation of a panel to provide a turnkey biometric solution (which include software and android biometric devices) with integration services for SAPS mobile devices with maintenance and support for a period of thirty-six (36) months 2020-10-02 11:00 RFA 2249/ 2020
Request for Expressions of Interest for Consultancy Services to Review the Draft Rural Infrastructure Development Policy Framework for Africa 2020-10-06 15:00 AUC/DREA/C/027
Request for Proposal for Application (Project Management and Labour), of Cool Surfaces at 3 Primary Schools in Sharpeville, Gauteng 2020-10-02 11:00 129
The Supply, Development and Implementation of Business Automation Solutions Including Maintenance and Support for a Period of Five (5) Years. 2020-10-16 12:00 CSOS004- 2020
Request for Proposal for a Review and Update of SANEDI Stakeholder Engagement Strategy and Implementation Plan, to align with 2020/2025 SANEDI Strategic Plan & 2020/2021 Annual Performance Plan, (APP) 2020-10-02 11:00 151
Request for Proposal for Internal Audit Function and forensic services 2020-10-02 11:00 150


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