Issue Date: 
Thursday, October 31, 2019

Tender preparation time

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

We have been asked many times if there is something in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders.  The Preferential Procurement Policy Framework Act does not make provision for any period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with consideration of the circumstances of the project and the magnitude and complexity of the contract.
  • Usually no less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R 10 million (VAT included), such period may not be less than 30 days.  In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date.  Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.  Other Organs of State also follow these guidelines.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
The provision of Technical training within Mpumalanga Operating Unit 2020-10-15 10:00 PTATEN2562
Advisory and Strategy Development Training 2020-09-21 16:30 MKIQ30/2020
Medical Aid Equipment 2020-09-22 11:00 OPS/SEPT/2020/21/01
The appointment of a suitably qualified waste management service provider for the removal and disposal of waste over a period of three (3) years at Vlakfontein Mine 2020-10-06 12:00 AE/VLAK023/2020
Appointment of qualified and competent legal firms of attorneys to serve on Gert Sibande District Municipality's panel of attorneys 2020-10-01 12:00 GSDM 39/2020
Request for Information for stipend monitoring and query management system 2020-10-23 11:00 RFI T001
Appointment of a service provider for provision of COVID 19 wellness or screening 2020-10-01 11:00 Proc T605
Terms of reference for individual consultant to undertake a study on ‘Strengtening Youth Participation in Democracy and Good Governance: Findings of APRM Country Review Reports’ 2020-10-15 11:00 APRM/012/SIDA/ SYP/2020
Terms of reference for individual consultant to draft a APRM civil society handbook 2020-10-15 11:00 APRM/011/SIDA/ CSHB/2020
Appointment of a service provider in the catering industry to manage and render in-house canteen services at Services SETA 2020-10-22 11:00 Proc T603
Appointment of a service provider for provision of internal audit services 2020-10-20 11:00 Proc T601
Request for the production of AU Echo magazine under frame work contract 2020-10-13 15:00 AUC/DIC/G/004
Supply and Delivery of Covid -19 Personal Protective Equipment (PPE) for Employees 2020-09-23 12:00 SCMRDM20582
Debt Collection Services for PURCO SA Membership 2020-10-07 12:00 PUR 4700/4
Procurement of armed close protection security services for the North West Administrator for a period six months 2020-09-28 11:00 RFQ-DBE01/2020
Appointment of a service provider or a consortium of service providers to develop impact evaluation tool for Teacher Development Programmes 2020-09-30 11:00 RFQ-DBE02/2020
Panel of Legal Advisors 2020-10-16 12:00 01/2020
Supply and Delivery of COVID-19 Rapid Testing Kits 2020-09-23 11:00 iThemba LABS – iLABS/RFQ 2020/21:60
Supply and delivery of safety shoes 2020-09-29 11:00 12/2020/2021
Appointment of a service provider for provision of hardware (laptops, desktops and servers), software, IT maintenance and other related IT requirements as and when required 2020-10-22 11:00 Proc T604

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