Issue Date: 
Tuesday, August 23, 2016

Tender Preparation Time

It is often asked if there is mention in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The answer is, the Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with due consideration of the particular circumstances of the project and the magnitude and complexity of the contract.
  • Generally, not less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R10 million (VAT included), such period may not be less than 30 days. In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date. Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.

Other Organs of State also follow these guidelines so it is advisable to prepare your response as quickly as possible to meet the deadline.

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Title Closing Date Tender No.
Ultrasound infrared machine (portable) x 1 (specification attached) 2017-11-01 11:00 187/ 10/ 17
Colonoscope video x 1 (specification attached) 2017-11-01 11:00 189/ 10/ 17
Pest Control and Fumigation (Elim Clinic) Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 398/ 17/ 18
Pest Control and Fumigation (Elim Clinic) Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 398/ 17/ 18
Lounge suits 4 piece (6 seater). Please refer to specification 2017-11-09 11:00 ZNQ 497/ 17- 18
Clean cut autopsy saw x 03 (specifcation attached) (Item used to cut plasters in the plaster room) 2017-11-01 11:00 186/ 10/ 17
Pest Control and Fumigation (Mobile and PHC Offices). Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 399/ 17/ 18
Vaccine fridge (-40 fridge), quantity x 10. Refer to specification. 2017-11-09 11:00 ZNQ 503/ 17- 18
Tonometer ICARE x 1 (specification attached) 2017-11-01 11:00 192/ 10/ 17
The appointment of a service provider to conduct elephant research in support of the Elephant Research Strategy for the Branch: Biodiversity Conservation for a period of three years 2017-11-10 11:00 E 1422
The appointment of the service provider to assist DEA with construction/ erection of game fence at Awelani Community Conservation Area 2017-11-10 11:00 E 1421
Department Of COGHSTA invites contractors for the establishment of contractor database for the construction of BNG Human Settlements for a period of three (3) years i.e. 36 months. 2017-11-17 11:00 NC/ 11/ 2017
Supply and deliver Industrial gas Stoves - 6 plate burner with oven 2017-11-03 11:00 ZNQ: 708/ 17- 18
Supply and deliver Insulated Dome covers and bases 2017-11-03 11:00 ZNQ: 697/ 17- 18
Appointment of a service provider for the rental and maintenance of water dispensers for The Department of Arts and Culture (DAC) for a period of two years 2017-11-10 11:00 DAC 10/ 17- 18
Supply and deliver Platform Trolley 2017-11-03 11:00 ZNQ: 687/ 17- 18
Gown surgical sterile re-inforced large x 7000 units 2017-11-01 11:00 108/ 07/ 17
Appointment of a service provider to render strategic and special projects management services 2017-11-15 11:00 DAC 12/ 17- 18
Pest control of hospital and residents = 12 months 2017-11-06 11:00 ZNQ 452/ 17/ 18
The appointment of a private security contractor to render a security service at the Aquarium Building, Beach Road, Sea Point, Western Cape Province For a period of 2 years. 2017-11-10 11:00 4.4.12.4/ MLRF 149/ 18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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