Issue Date: 
Tuesday, August 23, 2016

Tender Preparation Time

It is often asked if there is mention in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The answer is, the Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with due consideration of the particular circumstances of the project and the magnitude and complexity of the contract.
  • Generally, not less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R10 million (VAT included), such period may not be less than 30 days. In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date. Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.

Other Organs of State also follow these guidelines so it is advisable to prepare your response as quickly as possible to meet the deadline.

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Title Closing Date Tender No.
Service to fire equipment for the hospital as per specification 2018-06-06 11:00 ZNQ 36/ 18
Terms of Reference for Gauteng Township Stock Exchange Ownership & Governance. 2018-06-15 11:00 GT/ GDED/ 077/ 2018
Terms of Reference for the provision of cleaning services at the Gauteng Department of Economic Development and Gauteng Department of Agriculture & Rural Development including the Alex ICT Centre. 2018-06-15 11:00 GT/ GDED/ 081/ 2018
Supply and install new direction sign board for the following Clinic Under Appelsbosch Hospital. Gcumisa Clinic 2018-06-01 11:00 ZNQ 82/ 2018
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital Emtulwa Clinic 2018-06-01 11:00 ZNQ 79/ 2018
Appointment of accredited training service providers to manage the implementation of the food safety programme in the nine (9) provinces for a period of twelve (12) months. 2018-06-15 11:00 NDT0005/ 18
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital Emambendwini Clinic 2018-06-01 11:00 ZNQ 81/ 2018
Appointment of a service provider to render hygiene services for the Department of Rural Development and Land Reform Head office at Centre Walk Building for a period of thirty – six 36 months. 2018-06-14 11:00 5/ 2/ 2/ 1- RDLR 0008(2018/ 2019)
Supply and install new direction sign board for the following Clinics Under Appelsbosch Hospital 2018-06-01 11:00 ZNQ 80/ 2018
Appointment of a service provider to upgrade, provide support and maintenance services for telephone management as well as switchboard systems at the Department of Rural Development and Land Reform at the following Deeds Registries Offices: Vryburg, Kimberley, Pietermaritzburg and Pretoria Deeds Registry for a period of 24 months. 2018-06-18 11:00 DRDLR (CRD- 08) 2018/ 19
Supply and Delivery of Frozen Vegetables, to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a twelve (12) month contract period with an option to extend the contract for a further twelve months based on performance 2018-06-22 11:00 RCCH02/ 2018
The Appointment of a Service Provider for the purchasing, delivery and commisioning of the Protein/Nitrogen Analyser in the analytical services north laboratory in Pretoria for the Department of Agriculture, Forestry and Fisheries. 2018-06-08 11:00 4.4.12.2/ 7/ 18
Department of Defence: Lenz Military Base: DMRS: Replacement and upgrade of Civil Engineering Services: Procurement of Professional Services: Built Environment: Civil Engineering. 2018-06-19 11:00 JHB.18/ 01
Supply and Delivery of Fresh Fruits and Vegetables, to the three (3) Central Hospitals (Groote Schuur-, Tygerberg- and Red Cross War Memorial Children’s Hospitals) on a twelve (12) month contract period with an option to extend the contract for a further twelve months based on performance 2018-06-22 11:00 RCCH03/ 2018
Terms of Reference: For the appointment of human settlements Programme delivery facilitators for a period of thirty six (36) months. 2018-06-19 11:00 BID VA 49/ 605
Appointment of a Service Provider to Conduct the KZN Private Sector Procurement Analysis. 2018-06-27 11:00 ZNT 05 EDTEA 18/ 19
Hygiene service for Benedictine Hospital (2 year contract) 2018-06-08 11:00 ben02/ 2018- 2019
Appointment of a Service Provider to Conduct B-BBEE Verification for 14 Provincial Departments and 11 EDTEA Public Entities. 2018-06-27 11:00 ZNT 01 EDTEA 18/ 19
Adhesive support bandage 100mm x 4.5m stretched ( to bring sample ) 2018-05-25 11:00 ben04/ 2018- 2019
Appointment of a Service Provider for the Procurement of Protective Clothing. 2018-06-27 11:00 ZNT 18 EDTEA 17/ 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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