Issue Date: 
Tuesday, August 23, 2016

Tender Preparation Time

It is often asked if there is mention in the Preferential Procurement Policy Framework Act that specifies how much lead time there should be for responding to tenders. The answer is, the Preferential Procurement Policy Framework Act does not make provision for any time period.

In the SUPPLY CHAIN MANAGEMENT: A GUIDE FOR ACCOUNTING OFFICERS OF MUNICIPALITIES AND MUNICIPAL ENTITIES there is a paragraph that guides municipalities on the timeframes for responding to tenders.

In paragraph 4.5.2.5 it states:

  • The time allowed for the preparation and submission of bids should be determined with due consideration of the particular circumstances of the project and the magnitude and complexity of the contract.
  • Generally, not less than 14 days from the date of the invitation to bid or the date of availability of bidding documents, whichever is later, should be allowed for competitive bidding.
  • For contracts above the value of R10 million (VAT included), such period may not be less than 30 days. In such cases, the municipality / municipal entity is encouraged to convene pre-bid conferences and arrange site visits.

In justifiable circumstances accounting officers may allow shortening of the closing date. Cognisance should also be taken of the fact that the shortening of the closing date should not disadvantage any potential suppliers from bidding for the requirements.

Other Organs of State also follow these guidelines so it is advisable to prepare your response as quickly as possible to meet the deadline.

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www.how2tender.com

Title Closing Date Tender No.
To provide the following Yellow Plant Equipment at or to Kendal Power Station: Tipper Trucks C10 or 12 cube; Dozer (D8); Front End Loader; Water Tanker, Grader, TLB, Excavator and Roller 2017-09-26 10:00 MPGXC004781
Plant operator training 2017-08-25 12:00 W051800052
Solid Waste Management – Bellville Wallpaper & Signage 2017-08-22 12:00 A091800058
Hire 30 Cub M Binlifter, 30Cub M Bins X6 With Roller Wheels for Two Months 2017-08-25 12:00 A091800059
Supply and delivery of Make-up resins Amberlite IRA405CL Anion Bed Vessel Resin (50 000 Litres) at Hendrina Power Station 2017-09-26 10:00 MPGXC004460R
Re-arrangement of desks/furniture as per the approved floor plan : 6TH Floor 2 Bayside , Tower Block, Civic Centre, Cape Town. 2017-08-22 12:00 R031800104
Supply: Medals and trophies 2017-08-22 12:00 R051800140
Supply: Hardware items 2017-08-21 12:00 R051800141
Supply: Hardware items 2017-08-21 12:00 R051800136
Supply: Spanner 32mm 2017-08-21 12:00 W041800150
Supply: Hardware items 2017-08-21 12:00 R051800137
Integrated Waste Management 2017-10-10 13:00 COR57/2017
Supply: Blade hacksaw 2017-08-21 15:00 W041800148
Supply and Delivery of Paraffin for Cluster 6 in Centane at Mnquma Local Municipality. 2017-08-25 12:00 SCM/MLM/15/17-18
Supply: Hardware items 2017-08-21 12:00 R051800138
Supply: Hardware items 2017-08-24 12:00 R051800139
Supply and Delivery of Paraffin for Cluster 5 in Nqamakwe at Mnquma Local Municipality. 2017-08-25 11:00 SCM/MLM/14/17-18
Supply: Portable car battery recharger 2017-08-21 12:00 W041800153
Supply: Hardware items 2017-08-24 12:00 R051800134
Supply: door closer 2017-08-24 12:00 R051800135

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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