Issue Date: 
Wednesday, February 14, 2018

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places.
  • In the event of equal points being scored, the bid will be awarded to the bidder scoring the highest number of points for specified goals.

What this means is that after the closing date, an elementary check is done of all the tenders submitted to see if they comply with the formal requirements of the tender. If, for example, you have not indicated a price, your tender will be disqualified.

Small mistakes or omissions may be deemed insufficient to disqualify you from the tender process; this is a question of interpretation of the tender rules. For example, if the rules say "may disqualify" rather than "must disqualify" for a specific mistake, it is up to the official involved to decide whether the mistake is important enough to the particular tender to warrant your disqualification.

Thereafter the compliance of your product or service is compared with the specifications and price as per the terms of reference. Those submissions that do not comply with the specifications are removed from the list, while all the tenders which comply with the specifications are listed in order of price. Those that fall in the lowest price group are placed in a "lowest price tender" list.

At this stage the preference points come into play. All the preference points claimed by those on the list of lowest priced tenders are first verified. Then the formula is applied to determine who of those on the lowest price list, and whose points are verifiable, come out with the best result on points, and therefore who should be awarded the tender.

Preference points therefore only come into play after the most expensive tenders have been excluded. This is to ensure that the most expensive options do not win solely on points, and also to speed up the process, as only those on the lowest price list have their preference points verified.

The relevant tender bulletin announces tender winners, listing the price and other factors taken into account in awarding the tender.

 
Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R40 from Maruleng Border to R71, R71 from Greater Tzaneen Border to Phalaborwa Kruger Park Gate and R526 from Maruleng Border to Gravelotte 2019-03-19 14:00 NRA X.002- 121- 2019/ 1F
Replace and install new alluminium silver windows for “A” ward 2019-03-05 11:00 ZNQ 945/ 18
Urgent remove sewer cast iron pipes and replace with pvc sewer pipes at G.J. Crookes Hospital under base labour ward and a ward 2019-03-05 11:00 ZNQ 940/ 18
Paint interior and exterior of all building at Dududu Clinic 2019-03-05 11:00 ZNQ 941/ 18
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R36 from Greater Tubatse Border to Greater Tzaneen Border, R40 from Mpumalanga Border to Ba-Phalaborwa Border, R526 from Mica to Ba-Phalaborwa Border and R531 from R40 to Orpen Kruger Gate 2019-03-19 14:00 NRA X.002- 120- 2019/ 1F
Bid No -RE/02/2019. Minimum CIDB 4GB. Closing on March 2019 @ 12h00 2019-03-18 12:00 RE/ 02/ 2019
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R101 from Mogalakwena Municipal Border to Polokwane, R37 from Polokwane to Lepelle-Nkumpi Municipal Border, R71 from Polokwane to Greater Tzaneen Municipal Border, R81 from Polokwane to Molemole Municipal Border and N1 from Mogalakwena Municipal Border to Molemole Municipal Border 2019-03-19 14:00 NRA X.002- 087- 2019/ 1F (NONTOLL),
Procurement of Licence Renewal of Mimecast for KZN Department of Treasury 2019-03-15 11:00 RFB 1874/ 2018
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R510 from Lephalale to Monte Christo, R572 from Monte Christo to Tom Burke, R518 from Lephalale to Mogalakwena Municipal Boundary and N11 From Blouberg Municipal Boundary to Groblersbrug Border Post 2019-03-19 14:00 NRA X.002- 085- 2019/ 1F
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of airconditioning equipment. 2019-03-19 11:00 PET03/ 2019
Appointment of a service provider for the evaluation, due diligence and monitoring of Discretionary Grants until 31st March 2019 2019-03-08 11:00 RFP/ SASSETA/ 201819127/ 2
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of refrigeration equipment. 2019-03-19 11:00 PET02/ 2019
Appointment of a Service Provider to undertake Business Process Analysis, Development and Improvement for SASSETA 2019-03-08 11:45 RFP/ SASSETA/ 201819126/ 1
East London & surrounding areas: follow- on contract for maintenance of mechanical equipment for state owned buildings. (mechanical engineering services) 2019-03-19 11:00 PET05/ 2019
Supply, Delivery, Installation, Configuration maintenance of PABX and Call Centre Management Solution for a period of 12 months with an option to renew 2019-03-15 11:00 RFP/ SASSETA/ 201819129/ 1
Appointment of a service provider for the provision of provident fund for PSETA 2019-03-25 11:00 PROVIDENT/ PSETA/ 2019- 02
Port Elizabeth Regional Office: Follow-on contract for maintenance of passenger and goods lifts. (electrical engineering services & machanical engineering services) 2019-03-19 11:00 PET04/ 2019
Kakamas: Construction of New School at Cillie Primary School. CIDB GRADING: 8GB or Higher. 2019-03-25 11:00 DRPW 019/ 2018
Pretoria: Procurement of Office Accommodation of 2275 square meters and 85 parking bays usage by the Department of Trade and Industry for a period of 5 years in Centurion CBD or the outskirts of the CBD 2019-03-19 11:00 Pt18/ 082
Pretoria: Leasing of Office Accommodation of 4295.45 square meters and 216 parking bays for period of 9 years and 11 months in Arcadia, Brooklyn and Hatfield 2019-03-19 11:00 PT18/ 080

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5 ways to find available tenders

By W van Rooyen

www.howtotender.co.za

31 January 2019

We often get asked by business owners where can they find tenders that are currently available. Although we are not in the business of finding available tenders, our Tender Manual does have a chapter that deals with finding available tenders.

Due to the high demand for this I have decided to advise you on five different ways to find available tenders.

1. News Papers

Most of the... Read More

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