Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply: door - type: flb; material: meranti 2017-11-24 12:00 GG11800212
Supply Office furniture 2017-11-24 12:00 GL11800395
The cleaning of erven in the Hessequa Area 2017-11-27 12:00 57665
Supply: Stock stationery - laser label 2017-11-24 11:00 GM11800461
Supply Stock stationery - pens 2017-11-24 11:00 GM11800460
Supply and Delivery of 5x Rugged Cellphones 2017-11-30 11:00 SCM 51/17/18
Supply: timber - type: solid meranti 2017-11-28 12:00 GG11800269
12 months contract for 24/7 Security services at Alkantpan Test Range 2018-01-02 11:00 R&D/ALK-2017/039
Appointment of a service provider to source, produce and distribute a provincial daily newspaper. 2017-12-16 11:00 NEPO/075/2018
Supply, Delivery and Installation of 2 x Wooden Jungle Gyms 2017-11-23 11:00 SCM 44/17/18
Supply and Delivery of Flow Control Devices 2017-11-23 11:00 SCM 50/17/18
Supply and Delivery of Water Reducing Devices 2017-11-23 11:00 SCM 49/17/18
Supply: hasp and staple 2017-11-24 12:00 GG11800185
Supply and installation of shelves for the library in Elands Bay 2017-11-27 12:00 Q21/2017/2018
Supply: adhesive - type: contact; colour: clear; size: 25ml; packaging: 10 per box 2017-11-24 12:00 GG11800184
Supply: door - type: tongue and groove 2017-11-24 12:00 GG11800186
Supply: padlock - material: brass 2017-11-24 12:00 GG11800226
Supply Hardware items 2017-11-24 12:00 GG11800231
Supply Hardware items 2017-11-24 12:00 GG11800221
Supply: timber - type: solid sa pine 2017-11-24 12:00 GG11800227

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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