Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Supply: Civil materials 2017-11-23 14:00 GE11800775
Supply, delivery and off-loading of white hydrated lime for various waste water treatment works and water purification works of the City of Tshwane: as and when reuired: three year period 2018-01-31 10:00 USD WS 04-2017/18
Supply: Glass Beads 2017-11-28 14:00 GE11800776
Appoint a panel of service providers for training and capacity building of farmers and agricultural co-operatives in Tshwane: as and when required: three year period 2018-02-01 10:00 EMS 01-2017/18
Supply: Ibr colorplus /colorbond roof sheeting A 2017-11-24 15:00 GB11800550
Supply, delivery and fitting as well as repairs, maintenance and refurbishment of agricultural infrastructure in Tshwane: as and when required: three year period 2018-02-02 10:00 EMS 02-2017/18
Supply: Care packs 2017-11-28 12:00 GG11800244
Supply & Delivery of Water Testing Equipment 2017-11-24 12:00 SCM/2018/168/ENG
Die herstel en aanbring van beligting by die Amfiteater, te Paarlberg 2017-11-27 11:00 ATM/011-2017/2018
Supply and delivery of dry beans and maize for led projects 2017-11-27 12:00 Q004754
Catering of breakfast and lunch for 750 people at Vereeniging, Banquet Hall for the people’s assembly 2017-11-28 10:00 11/3/2018/15
Supply & Delivery of a Boat Engine 2017-11-24 12:00 SCM/2018/170/COMM
12 buses that will ferry community members to people's assembly at Vereeniging Banquet Hall 2017-11-28 10:00 11/3/2018/16
Bus Hire: Umkomaas to Kelso 2017-11-28 12:00 PR 10264223
Bus Hire: Northdene to Pinetown 2017-11-28 12:00 PR 10264228
Bus Hire: Rossburgh to Pinetown 2017-11-28 12:00 PR 10264226
Bus Hire: Bellair to Malvern 2017-11-28 12:00 PR 10264219
The MBDA requires Decor and Entertainment for Friday 01 December 2017 at the MBDA's offices 2017-11-24 11:00 BDA1117500
Skills development providers to offer LGSETA learning programmes 2017-11-28 12:00 10/2017
Bus Hire: Rossburgh to Bellair 2017-11-28 12:00 PR10264229

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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