Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here: www.how2tender.com

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Title Closing Date Tender No.
Surgical gown disposable re-inforced large x 2000 units 2017-11-01 11:00 183/ 09/ 17
Service to theatre air validation (03) 2017-11-09 11:00 ZNQ00341/ 2017- 18
Pest Control and Fumigation (Gateway Clinic) 2017-11-14 11:00 ZNQ: 409/ 17/ 18
Ultrasound infrared machine (portable) x 1 (specification attached) 2017-11-01 11:00 187/ 10/ 17
Colonoscope video x 1 (specification attached) 2017-11-01 11:00 189/ 10/ 17
Pest Control and Fumigation (Elim Clinic) Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 398/ 17/ 18
Pest Control and Fumigation (Elim Clinic) Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 398/ 17/ 18
Lounge suits 4 piece (6 seater). Please refer to specification 2017-11-09 11:00 ZNQ 497/ 17- 18
Clean cut autopsy saw x 03 (specifcation attached) (Item used to cut plasters in the plaster room) 2017-11-01 11:00 186/ 10/ 17
Pest Control and Fumigation (Mobile and PHC Offices). Contract Period: 12 Months 2017-11-14 11:00 ZNQ: 399/ 17/ 18
Vaccine fridge (-40 fridge), quantity x 10. Refer to specification. 2017-11-09 11:00 ZNQ 503/ 17- 18
Tonometer ICARE x 1 (specification attached) 2017-11-01 11:00 192/ 10/ 17
The appointment of a service provider to conduct elephant research in support of the Elephant Research Strategy for the Branch: Biodiversity Conservation for a period of three years 2017-11-10 11:00 E 1422
The appointment of the service provider to assist DEA with construction/ erection of game fence at Awelani Community Conservation Area 2017-11-10 11:00 E 1421
Department Of COGHSTA invites contractors for the establishment of contractor database for the construction of BNG Human Settlements for a period of three (3) years i.e. 36 months. 2017-11-17 11:00 NC/ 11/ 2017
Supply and deliver Industrial gas Stoves - 6 plate burner with oven 2017-11-03 11:00 ZNQ: 708/ 17- 18
Supply and deliver Insulated Dome covers and bases 2017-11-03 11:00 ZNQ: 697/ 17- 18
Appointment of a service provider for the rental and maintenance of water dispensers for The Department of Arts and Culture (DAC) for a period of two years 2017-11-10 11:00 DAC 10/ 17- 18
Supply and deliver Platform Trolley 2017-11-03 11:00 ZNQ: 687/ 17- 18
Gown surgical sterile re-inforced large x 7000 units 2017-11-01 11:00 108/ 07/ 17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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