Issue Date: 
Tuesday, September 13, 2016

New Functionality Scoring Rules

The new Draft Preferential Procurement Regulations 2016 make provision for new Functionality Scoring rules. An Organ of State will indicate in the tender documents if the tender will be evaluated on Functionality, however, most of the tenders will be. It is stipulated in the new Draft Preferential Procurement Regulations 2016, that the evaluation criteria should be objective, giving enterprises/companies a fair chance in being able to advance to the next phase of evaluation, namely Price and B-BBEE.

The tender document will usually specify the evaluation criteria for measuring functionality. It will also state the following:

  • The points available for each criteria and, if any, each sub-criteria;
  • The minimum qualifying score needed to advance. Normally the threshold will be between 65% and 85% out of 100%;

An Organ of State will declare all tenders achieving less than the set threshold non-responsive and those tender responses will not qualify for evaluation on Price and B-BBEE.

It must be stated that when an Organ of State set the minimum qualifying scores for Functionality it:

  • Must not be generic;
  • Must be determined separately for each tender;
  • May not be so low that it jeopardise the quality of the required goods or services; and
  • May not be so high that is unreasonable to achieve.

All tenders that score the minimum qualifying score for functionality must be evaluated further in terms of Price and B-BBEE in accordance with the Preferential Procurement Regulations 2016.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Dates and details can be found here:

Learn to earn

Title Closing Date Tender No.
Upgrading of Pniel Library and Administrative Offices, Pniel, Stellenbosch 2018-04-20 12:00 BSM 79/18
Ward 46 Senior Citizens Event Catering for 60 people 2018-03-26 15:00 GF11800752
Procurement of IT Backup / Restore & Disaster Recovery, Business Continuity and Related Services 2018-04-06 11:00 RFP060/2018
Supply and Delivery of Hand Tools. 2018-04-10 11:15 SAAT002/18
Appointment of a suitable service provider for Annual Subscription Renewal of manage engine ad audit plus for a 3 year period 2018-04-20 12:00 B/SM 78/18
For a service provider to develop Transnet's online integrated annual report for a period of nine (9) months. 2018-04-10 12:00 GSM/18/02/1603
Internal, External Paintwork and Repairs at the Franschhoek Administration Offices and Town Hall 2018-04-20 12:00 BSM 80/18
Supply and Deliver Mobrey Ultrasonic Panel Mount Controller and Transducer. 2018-03-29 12:00 GD11800884
Supplying of wood Edging machine for ESS. 2018-03-29 12:00 GD11800885
Special safety at roadworks training. 2018-04-04 12:00 SK11800252
Steel and related services 2018-04-20 12:00 WDM 12/2018
ICT Network Connectivity and Installation. 2018-04-11 11:00 PUR 806/18
Grader Bladed, plough bolts and nuts 2018-04-20 12:00 WDM 11/2018
Building and Terrain Maintenance, Upgrade, Alterations and Extensions. 2018-04-11 11:00 PUR 5600/15
New tyres and related services – Swartland & West Coast area 2018-04-20 12:00 WDM 10/2018
Supply of Drawing Equipment 2018-04-11 14:00 PUR 5800/8
New tyres and related services – Cederberg & Matzikam area 2018-04-20 12:00 WDM 09/2018
Supply and delivery of vehicle megaphone 2018-03-26 11:00 GK11800554
Oil and Lubricants 2018-04-20 12:00 WDM 08/2018
Supply: Cartridges 2018-03-27 11:00 GM11800686


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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