Issue Date: 
Thursday, October 31, 2019

Must I have experience to tender?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

The Functionality test evaluate bidders on various aspects of the contract to establish if the bidder has the capabilities to execute the contract or not.  If an Enterprise’s tender response does not pass the Functionality test, it will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Recently we received an email from a start-up company that want to find out if one can be awarded a tender if he/she does not have experience.  The answer is simple: 99% of the times you would not be awarded the tender and The Procuring Entity will automatically disqualify bid responses that do not have the necessary experience.  There are some Government Entities that have committed themselves to procure a certain percentage of goods and services from start-up enterprises (businesses with no or little experience).  But these bids are hard to find and there are many businesses that respond to these bids.  This means that your chances of being the successful bidder are very slim.

The Procuring Entity – either Public or Private Sector – wants to know how many years’ experience the bidders have in executing similar contracts providing the goods and/or services you are proposing.  The more experience you have the better.  This indicates to the Organ of State that you have been providing the goods and/or services for a period and that you are experienced in your field of expertise.

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  1. References:
    Provide contactable references and proven track record of the goods and/or services.  In your response it is always good to provide references, even if it is just one reference.  The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references.  Remember to be honest in your response as the Organ of State is sure to contact your references.  Remember to be honest in your response as the Organ of State is sure to contact your references.
  2. Success rate:
    Provide information on your success rate.  This is overstating the obvious, but it is good.  The more emphasis that is given on previous successes the better.  Tell them about previous tenders that were awarded to you and how successfully you have completed it.
  3. The goods/services your company provide
    What is the nature of goods and/or services your company supply?  It is imperative that you supply the goods and/or services that the tender asks for.  If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.
  4. Volume and value of goods or services you supply
    Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.  This again will show your experience.  Even if you are providing small volumes you still supply the goods and that means experience.

If you do not have experience and is a start-up company, we suggest that you find something that you are good at and start a small business.  Start doing business and once you have gained some experience you start responding to quotations and bids.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth, and Cape Town.  Book and pay online at https://howtotender.co.za/tender-expert-form/

Contact us at wernervr@howtotender.co.za should you require more information.

You can also purchase a Tender Manual (Handbook) on our website https://howtotender.co.za/ which is a step by step guide how to respond to a South African Tender.  It includes examples of completed SBD forms.

Title Closing Date Tender No.
Professional service provider to render cash collection services for a period of thirty six(36) months 2021-03-25 11:00 LNM003/2019/2020
Supply and delivery of Hand Held GPS for GIS data 2021-03-05 11:00 OLT1245730
Supply and delivery of an industrial video-scope 2021-03-25 12:00 2021/030
Appointment of civil engineering consultant and contractor for the upgrading of internal street from gravel to tar zone s ward 16 (turnkey project) 2021-03-30 11:00 LNM002/2020/21
Tarring of internal streets in Unit B 2021-03-31 11:00 LNM 001/2020/21
Training on mental illness / wellbeing management in the workplace 2021-03-08 11:00 No reference number
Proposals for the cost of supply study to determine electricity tariffs in accordance to National Energy Regulator of South Africa (NERSA) 2021-03-16 12:00 MKHO29/2020/21
Supply and delivery of ICT equipment 2021-03-26 11:00 LNM0034/2020/21
Metrorail Customer Services Uniform 2021-03-05 16:00 10319794
Professional service provider for provision of printing services for a period of 24 months 2021-03-29 11:00 LNM044/2020/21
Appointment of Service Provider to develop a Pricing Model for SENTECH’s Products and Services 2021-03-12 12:00 SENT/040/2020-21
Supply and delivery a trailer mounted high pressure drain cleaning jetter machine at facilities depot. 2021-03-01 12:00 JET-MACHINE/02/2021
Provision of satelite systems (VSAT) and LAN network system for Phelophepa trainset 1 & 2 for Salt River Coach Business and Covid-19 vaccination trainset for Koedoespoort Coach Business 2021-03-16 10:00 TE21-KLP-8HB-00135
Borehole drilling at Kaapmuiden 2021-03-01 12:00 BOREHOLE/03/2021
Procurement Of 2 Server For The Department Of Military Ombudsmen. 2021-03-02 11:00 RFQ 4034-AH-2020
Supply Installation and Integration of Wireless Communication System for Television & Radio Broadcast Facilities 2021-03-22 12:00 RFP/TVO/2021/2
supply and delivery of TSI pump Calibrators for Operation and maintenance of continuous ambient air quality Monitoring Station 2021-03-10 11:00 DPEMS-E60/2020/2021
Refurbishment of Sefako Makgato fire station 2021-03-15 11:00 COR-A57/2020/2021
Supply and delivery of class II type A2 biological safety cabinets for Forensic Pathology Service, Western Cape 2021-03-26 11:00 WCGHCC104/2020
Administration and management of disaster management volunteers 2021-03-26 11:00 COMM-D15/2020/2021 (Re-advert)

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Who is the bidder or his or her representative?

By Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

In Organ of State tenders, the Standard Bidding Document 4 – Declaration of Inters – ask in paragraph 2.1 the following: “Full name of bidder or his or her representative... Read More

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