Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
NW384 - Ditsobotla Local Office Accommodation 2017-11-24 11:00 IEC/ NW- 03/ 2017
NW393 - Mamusa Local Office Accommodation 2017-11-24 11:00 IEC/ NW- 04/ 2017
Supply, installation and commissioning of an overhead travelling crane, complete with all ancillary equipment and associated works as per specification 2017-11-30 11:00 SPSC- B- 028- 2017
NW405 - Ventersdorp/Tlokwe - Ventersdorp Local Office Accommodation 2017-11-24 11:00 IEC/ NW- 05/ 2017
The construction of Umzimkhulu Integrated Public Transport Facility 2017-12-01 11:00 ZNT 4188/ 17 T
Bulwer Prison: Rehabilitation of old Bulwer Prison, Dartnell Street. It is estimated that tenderers should have CIDB contractor grading designation of 8GB or higher 2017-11-30 11:00 DBN17/ 10/ 08
NDPW: Maintenance, comprehensive service and repairs of all 174 Lifts, hoist and stair lifts for paraplegic equipment for all clients within the jurisdiction of JHB Regional Office for a period of 24 months. 2017-11-24 11:00 JHB.17/ 34
Rendering of domestic and international travel & Human Resource arrangements for the Ministry of Defence and Military Veterans for a period of three years. 2017-12-04 11:00 CPSC- B- PC- 025- 2017R
Statistics SA: Procurement of alternative Office accommodation measuring 1 677,50m² and 50 Parking Bays in Braamfontein, Parktown and Johannesburg CBD for a period of five (5) years 2017-12-06 11:00 JHB.17/ 31
South African Social Security Agency Local Office: Procurement of existing Office accommodation or construction of new Office accommodation for leasing purpose by landlord measuring 400,68m² and 10 Parking Bays in Orange Farm for a period of five (5) years. 2017-12-06 11:00 JHB.17/ 32
NDPW: Operation, serNDPW: Operation, service and maintenance of Coal fired Boilers, Calorifiers, Heat pumps and Steam pipe lines at Modderbee Correctional Services for a period of 12 months. 2017-11-24 11:00 JHB.17/ 33
Polokwane Magistrate Offices: Reconstruction of office, replacement of generator, fire equipment, air conditioners damaged by fire. 2017-11-28 11:00 PLK17/ 44
Perform household surveys and GIS mapping of selected informal settlements in the Breede Valley and Drakenstein Municipalities in the Western Cape 2017-11-24 11:00 HS 04/ 2017/ 2018
Removal and replacement of roof to building 832 (Legsato) as per drawing NBW 90987. CIDB GB3 required. 2017-12-13 11:00 SPSC- B- 024- 2017
Roof and ceiling replacement for building 69, Naval Base Durban, Salisbury Island as per Specification. CIDB GB4 or SN4 required. 2017-12-06 11:00 SPSC- B- 025- 2017
Supply, Installation and commissioning of custom made security gates and burglar bars for the SA Navy at Naval Base Durban, Salisbury Island, Kwazulu-Natal as per SA Navy. 2017-12-05 10:00 SPSC- B- 026- 2017
Supply and Installation of porcelain tiles in the main admin building, Naval Base Durban, Salisbury Island, Kwazulu-Natal as per SA Navy 2017-12-05 11:00 SPSC- B- 027- 2017
Renovation and repairs of Military Houses (8) at the Bluff, Durban. CIDB GB 4. 2017-12-13 11:00 SPSC- B- 021- 2017
Renovation and repairs of Military Houses (10) at the Bluff, Durban. CIDB GB 4 required 2017-12-13 11:00 SPSC- B- 022- 2017
Renovation and repairs of Military Houses (8) at the Bluff, Durban. CIDB CB 4 required. 2017-12-13 11:00 SPSC- B- 023- 2017

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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