Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Supply and Install Panorex X-Ray Machine X 01 Unit 2018-06-29 11:00 ZNQ 318 / 18- 19
Emergency and Resuscitation Trolley Complete X 07 Units 2018-06-29 11:00 ZNQ 316 / 18- 19
Supply and Install Autoclave Melag - Steam Sterilizer - Table Top X 01 Unit 2018-06-29 11:00 ZNQ 317 / 18- 19
Appointment of a Commvault authorised service provider to supply Commvault data management license, license maintenance and Commvault support training for a period of three years. 2018-07-13 11:00 NT005- 2018
Provision of External Debt Collection - Public Sector for a period of one (1) year. 2018-07-27 11:00 SCMN003/ 2018
Appointment of a service provider for the implementation and management of the Revised Taxi Racapitalisation Programme (RTRP) 2018-07-13 11:00 DOT/ 05/ 2018/ PT
Appointment of a service provider to develop Lephalale’s Comprehensive Integrated Transport Plan. 2018-07-13 11:00 DOT/ 02/ 2018/ PT
Provision of Internal Audit Service. 2018-07-13 11:00 SAMRC/ ERMPIAS/ 2018/ 06
Supply and install central Suction Motor X 02 Units 2018-06-29 11:00 ZNQ 319 / 18- 19
Appointment of a service provider to conduct impact assessment on INSETA Funded Programmes. 2018-07-17 11:00 Lear/ 2018/ 04
120 Boxes- Nylon 2/0 Colt- Suture - 90mm, 3/8cc - 100cm ( 12 Unit In A Box ) 2018-07-04 11:00 196/ 18
Request for proposal to provide advisory / property consulting services to the Free State Development Corporation. 2018-07-20 12:00 FDC RFP NO. 006/ 2018
40 Boxes - Spongostan Standard (75 X 5 X 1 Cm) (10 Units In a Box) 2018-07-04 11:00 198/ 18
360 (5 Litre) - Disinfecting Instrument Precleaner (12 Months Contract) 2018-07-04 11:00 184/ 18
Installation of Server cabinets and network racks. 2018-07-31 11:00 FSCA2018/ 19- T003
Supply and delivery of an off Site Comprehensive Computerised Tomography (Ct Scan Reporting) Service to George Hospital for a two (2) year period 2018-07-20 11:00 WCGHCC030/ 2018
Terms of Reference for the provisioning of Conferencing and Accommodation facilities for 160 delegates in Gauteng. 2018-07-16 11:00 SCMU: 03 - 2018/ 19
Provide conferencing facilities, accommodation and a practical working site to conduct construction related training in the Western Cape for 50 persons. The services are required for 10 weeks (extended over 10 months) from September 2018 to June 2019. 2018-07-17 11:00 S050/ 18
Bandages elastic adhesive plaster, 100mm x 3m Brown ( 12/Box ) x 108 Boxes 2018-06-29 11:00 ZNQ 16- 2018/ 19
Supply *Scapel Blade Size 22 Box of 10 ( 200 Boxes) 2018-06-29 11:00 28/ 18- 19

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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