Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Langa and Bonteheuwel Station ( Cluster 1) 2017-12-12 12:00 50/2017/CTN/INFRA
Supply and deliver Copper Conductors 2017-11-29 11:00 SQ11171138
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown (Cluster 2) 2017-12-12 12:00 51/2017/CTN/INFRA
Supply and deliver Ball Markers Type1401(MOQ2 4) 2017-11-29 11:00 SQ11171138
Demolition and Removal of Existing Fencing and Supply and Erection of High Security Precast Concrete Solid Slab Wall between Bonteheuwel and Lavistown 2017-12-12 12:00 52/2017/CTN/INFRA
The supply and delivery of power and C&I cables for Kusile Power Station 2017-12-13 10:00 ERI/2017/CS/74
The maintenance of Automated Aircraft Docking System at O. R. Tambo International Airport 2017-12-13 12:00 ORT 148/2017
Supply: fire hydrant end caps 2017-11-27 14:00 GE11800762
Supply: Fire hydrant 2017-11-27 14:00 GE11800761
Supply: Cement fundu 2017-11-23 09:00 GE11800758
Supply: Civil material 2017-11-28 14:00 GE11800759
Appointment of Service Provider to Develop a Growth Model 2017-12-08 12:00 T23/17/18
The supply, delivery and installation of firefighting equipment 2017-11-24 12:00 56897
Community Parks Maintenance for Ward 33, 43, 75 and 76 M/Plain 2017-12-01 09:00 SN11800471
Supply, Delivery and Installation of Handheld Meter Reading Equipment and Software 2017-12-08 12:00 T22/17/18
Community Parks Maintenance for Ward 78, 79, 81 and 82 - Mitchell’s Plain. 2017-12-01 09:00 SN11800472
Installation of house connections for approximately 180 informal houses in the Phola Park and De Hoop Farm in Malmesbury 2017-12-08 12:00 T21/17/18
Supply: Hardware items 2017-11-24 12:00 GG11800210
Supply: 48 each x padlock;brass;40mm;2 keys 2017-11-24 12:00 GG11800193
Supply and Delivery of Light Blue Refuse Bags 2017-11-30 11:00 SCM 52/17/18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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