Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Supply and deliver Duplex Dermatome. 2018-06-25 11:00 H109/ 18/ 19
Supply and install high security fence at Mphohadi campus - Kroonstad 2018-07-13 11:00 T/ IM/ 01/ 18 fence
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Ladies Windbreakers. Quantity 500. Main Contractor or Sub- Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-19 11:00 SPU/ B/ DSS/ 038/ 18
2 Units - Insulated Beverage Containers - 5.7 Liter Capacity Granite Grey (Polycarbonate) 2018-07-04 11:00 195/ 18
1 Unit - Food Waste Disposer/Macerator 3hp 2.2 Kw - Supply and Install (Specification Attached on the Documents) 2018-07-04 11:00 193/ 18
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Skirt Evening Wear, Black. Quantity 150. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-17 11:00 SPU/ B/ DSS/ 036/ 18
Rendering of Health Care Risk Waste handling service to Western Cape Government: Health for three (3) year period 2018-07-13 11:00 WCGHSC 0090/ 2017
Cut, Make and Trim (Outer Material will be supplied by SA Air Force) of SA Air Force Coverall Jackets (Quantity 1000) and Trousers Coverall (Quantity 1500). Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-18 01:00 SPU/ B/ DSS/ 032/ 18
Tumble Dryer - 55kg 2018-07-03 11:00 ZNQ 287/ 18- 19 GAZ
Hyster Canopy 2018-07-03 11:00 ZNQ 288/ 18- 19 GAZ
Digital Steam Press 2018-07-03 11:00 ZNQ 289/ 18- 19 GAZ
Cut, Make and Trim (Outer Material and Metal Buttons will be supplied by SA Air Force) of SA Air Force Caps, Service Dress, Men. Quantity 67. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-16 11:00 SPU/ B/ DSS/ 030/ 18
Removal and Disposal of Used Fluorescent Tubes 2018-07-03 11:00 ZNQ 277/ 18- 19 GAZ
Supply and Delivery of SA Air Force Embroidered Onlays (Quantity 140), Hand Embroidered Cap Badges (Quanity 147) and Gorget Patches (Quantity 321). Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-18 11:00 SPU/ B/ DSS/ 029/ 18
Provision of Porter, Messenger and Cleaning Services for a period of 12 months - 4 staff 2018-07-03 11:00 ZNQ 278/ 18- 19 GAZ
Washer Extractor - 57kg 2018-07-03 11:00 ZNQ 286/ 18- 19 GAZ
Appointment of a service provider to supply the Council for Geoscience (CGS) with a vehicle and equipment tracking management system for a period of 5 years 2018-07-20 11:00 CGS- 2018- 017K
Appointment of a Company to Review Business Continuity Programme 2018-07-23 11:00 CGS- 2018- 018K
South African Social Security Agency hereby invites of suppliers to bid for the supply and delivery of stationery for SASSA - Limpopo Region for a period of 36 months 2018-07-13 11:00 SASSA: 04/ 18/ CS/ LP
Nelson Mandela Museum seeks the services of a qualified and experienced company to supply 4 in 1 color multi-function printers for a period of two years (twenty four months). 2018-07-13 12:00 NMM 2018- 07

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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