Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of a service provider to Redesign The National Land Transport Information System (NLTIS) in terms of the National Land Transport ACT NO.5 OF 2009. 2018-03-16 10:00 DOT/ 13/ 2017/ PT
Re-Advert - Provision of CETA toolkits to learners on CETA - funded projects 2018-03-02 11:00 014- 2017/ 2018
Highly experienced service providers for New website design, hosting and support, content management system implementation, social intranet design and development and digital services. 2018-03-26 14:00 NRA 58000/ 03/ 07/ 2018R
Appointment of a Service Provider to Supply and Deliver 90litres of Water Rollers in Sedibeng District Municipality, Tshwane Metro , West Rand District Municipality Within Gauteng Province 2018-03-09 11:00 DRDLR- GP- 0005(2017/ 2018)
Re-Advert - Provision of CETA branded personal protective equipment (PPE) to learners on CETA - funded projects 2018-03-02 11:00 015- 2017/ 2018
Appointment of a service provider to provide maintenance services for telephone management and switchboard systems at the Bloemfontein Deeds Registry for a period of 24 months 2018-03-19 11:00 DRDLR (CRD- 11) 2017/ 18
Appointment of a service provider to render garden maintenance services for a period of twenty four (24) months: Bloemfontein Deeds Registry 2018-03-19 11:00 DRDLR (CRD- 10) 2017/ 18
Request for Secure Care Services 2018-03-16 11:00 GT/ GDSD/ 053/ 2018
Erp Implementation Resouces on an ‘as and when Required’basis for a period of 36 months. 2018-03-19 11:00 H17/ 050
The appointment of a service provider for 3 regions to assist the Department of Rural Development and Land Reform with design, layout and printing on a 24 month term contract. 2018-03-15 11:00 5/ 2/ 2/ 1- RDLR 0146(2017/ 2018)
A Bid in order to appoint a service provider to conduct a research on the reduction of silicosis in the non-mining sector for the Department of Labour. 2018-03-23 11:00 LAB 01/ 2018
Rendering of a Cleaning Service to Vredenburg Hospital, Department of Health, Western Cape Government for a three (3) year period 2018-03-26 11:00 WCGHSC0132/ 2018
Procurement of accommodation to support the April 2018 Grade 12 camps 2018-03-05 12:00 CS/SCM/COO/SSIP/R17-18/67
Appointment of a service provider for VAT administration for the National Department of Health for Global Funds grant. 2018-03-09 11:00 NDOH 27/ 2017- 2018
Testing of Oysters for the presence of microorganisms & heavy metals 2018-03-02 11:00 RFQ 000223
Supply and construction of net cage 2018-03-02 11:00 RFQ 000226
Appointment of a service provider to perform fisheries stock assessment 2018-03-16 11:00 4.4.12.4/ MLRF 154/ 18
Appointment of an accredited service provider to train officials of the Department of Agriculture, Forestry and Fisheries on skills development programmes during 2018/19, 2019/20 and 2020/21 financial years 2018-03-16 11:00 4.4.12.4/ 17/ 17
Gardening Tools 2018-03-02 11:00 RFQ 000224
Provide internet, email and disaster recovery services for 2018-2021 2018-03-16 14:00 CBRTA/ HO/ 0041

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.