Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
Supply: 3 x gbc fusion 3000l laminator a3 2018-02-26 11:00 GM11800634
Supply and delivery of duffel bag to the saps for a period of two (2) years 2018-03-16 11:00 19/ 1/ 9/ 1/ 63TD (17)
Routine (preventative) and breakdown maintenance of eleven (11) Fuji Frontier Digital Minilab printers for a period of three (3) years 2018-03-27 11:00 Bid no. 19/ 1/ 9/ 1/ 98 TR (17/ 18)
Annual Servicing of Pharmaceutical Fridge At KwaDabeka Community Health Centre. 2018-03-02 11:00 ZNQ 649/ 17
Supply Only Red Central Storage Areal Container As Per Specification At Halley Stott Clinic 2018-03-02 11:00 ZNQ 647/ 17
Supply Only Red Central Storage Areal Container As Per Specification At KwaDabeka Community Health Centre Clinic 2018-03-02 11:00 ZNQ 648/ 17
Supply Only Red Central Storage Areal Container as per specification at Clermont Clinic 2018-03-02 11:00 ZNQ 646/ 17
Procurement of Inductively Coupled Plasma - Optical Emission Spectrometer (ICP-OES) instrument. 2018-03-09 11:00 NMISA (17- 18) T0061
Supply Suture Vicryl V486g 90cm 40mm Reverse Cutting as per specification 2018-03-12 11:00 ZNQ 1139/ 17- 18
Travel Management Bid For 2018-2020 2018-03-16 14:00 CBRTA/ HO/ 0040
Re-Advert - Appointment of a service provider for the rollout and management of biometric learner attendance monitoring system 2018-03-02 11:00 013- 2017/ 2018
Procurement of supercritical fluid extraction - chromatography system with UV detector and fraction collector 2018-03-09 11:00 NMISA (17- 18) T0058
Supply suture 1g 75cm/3/8c 60mm cutting needle as per specification 2018-03-12 11:00 ZNQ 1138/ 17- 18
Supply: Caesarean section drape with pouch and incise and with mayor cover, disposable. 2018-03-12 11:00 ZNQ 1022/ 17- 18
Supply: Wound dressing double hydrocolloid hydrogel containing pectin and sodium CMC 15g - 3000 boxes, please provide sample. 2018-03-06 11:00 67/ 17- 18
Re-Advert - Provision of insurance services by an insurance underwriter 2018-03-02 11:00 016- 2017/ 2018
Appointment of a Group Risk Insurance/Assurance Provider for all CIPC Employees 2018-03-26 11:00 CIPC BID NUMBER: 30/ 2017/ 2018
Supply Wound dressing (triple hydrocolloid dressing with polyurethane foam 20 x 20 cm) - 3000 boxes 2018-03-06 11:00 438/ 17- 18
Rendering a hospitality service, including a small retail component, aligned with the Mcgregor Museum brand, in the Mcgregor Museum shop located at the premises known as the Mcgregor Museum. 2018-03-09 11:00 NCDSAC- 003- 2017
Supply Wound dressing (100% soduim carboxymethylcellulose NaCMC fibrous hydrocolloid dressing 15 x 15 cm) - 3000 boxes. please provide sample 2018-03-06 11:00 437/ 17- 18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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