Issue Date: 
Monday, July 3, 2017

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points is usually set, but this can be higher or lower, depending on the Organ of State.
  • All tender responses achieving less than the set threshold will be declared non-responsive and will not qualify to be evaluated on B-BBEE and Price.

Functionality includes the following main points:

  • Track record and experience
  • Recourses
  • Technology
  • Operational fit

In your tender response it is always important to stipulate the following when it comes to your track record and experience:

  • How many years of experience do your company or enterprise has with the goods and/or services you are proposing?

The longer experience you have the better. This indicates to the Organ of State that you have been providing the goods and/or services for a period of time and that you are experienced in your field of expertise.

  • Provide contactable references and proven track record of the goods and/or services.

In your response it is always good to provide references, even if it is just one reference. The Organ of State needs to know that you can be trusted and how better to evaluate this by contacting your references. Remember to be honest in your response as the Organ of State is sure to contact your references.

  • Provide information on your success rate.

This is overstating the obvious but it is good. Tell them about previous tenders that were awarded to you and how successfully you have completed it.

  • What is the nature of goods and/or services your company supply?

It is imperative that you supply the goods and/or services that the tender asks for. If you do not supply the exact goods and/or services that the tender asks for you may be disqualified.

  • Provide details of your monthly volume and rand value of goods and/or services you supply to your existing clients.

This again will show your experience. Even if you are providing small volumes you still supply the goods and that means experience.

  • Is there any other information you deem relevant to your proposal? If yes, provide details.

This is especially important when you can add value to the goods and/or services that the Organ of State requires.

It is very important to elaborate as much as possible on Functionality in your response. In meeting the Functionality criteria of any tender you will be ensured that your enterprise advances to the next phase of evaluation.

If you want to learn more about Functionality and how it works be sure to attend one of our How-to-Tender workshops that Kunaku Procurement Solutions present across South Africa.

Please visit our website to find out more or email us at info@how2tender.com.

Until the next time – happy tendering.

This article is written by Werner van Rooyen, one of the Directors on Kunaku Procurement Solutions which specialises in tender consulting and tender training.

Title Closing Date Tender No.
NC: Supervision of Civil Engineering Construction Processes: Roadworks NQF4 2017-12-01 14:00 SQ11800186
Installation of turnstile and maintenance of access control for Madibeng Local Municipality for a period of 36 months 2018-01-18 10:00 RFT21/11/2017/18
Small Plant Operator (SPO) training 2017-12-01 14:00 SQ11800190
Supply delivery pave and maintenance of asphalt surface roads 2018-01-18 10:00 RFT20/11/2017/18
National key point guarding and patrolling security services for Petrosa in Mossel Bay and at the George Heliport 2017-12-14 10:00 CTT16485
Water network maintenance contractors 2018-01-18 10:00 RFT19/11/2017/18
Procurement of erection of traffic calming systems (Speed humps) 2018-01-18 10:00 RFT18/11/2017/18
Request for tender: Invitation for the appointment of a service provider to partner with the NWDC in the establishment of a provincial printing house in Bokone Bophirima. 2017-12-15 12:00 NWDC/PRO046/2017
Procurement of traffic lights repair and maintenance purposes 2018-01-18 10:00 RFT17/11/2017/18
Appointment of a service provider to perform periodic Vat savings review for SEFA. 2017-12-15 11:00 sefa: 17/FIN/2017
Request for proposals: Appointment of a service provider for public sector invoice discounting. 2017-12-15 11:00 sefa:16/DL/2017
Supply delivery and offloading firefighting protective equipment's for fire service division in Madibeng 2018-01-18 10:00 RFT16/11/2017/18
IREX, is seeking quotes from qualified facilities to provide accommodation and conferencing facilities for a conference in early June 2018. 2017-12-15 11:00 No reference number
Horticultural maintenance for Westridge Garden in M/Plain 2017-12-01 09:00 SN11800470
Rendering of security services for the premises of Madibeng in cluster seven (PSIRA Accreditation) 2018-01-18 10:00 RFT15/11/2017/18
Horticultural maintenance for center Islands In M/Plain 2017-12-01 09:00 SN11800474
Rendering of security services for the premises of Madibeng in cluster six 2018-01-18 10:00 RFT14/11/2017/18
Dumping Removal from POS & Parks of Mitchell’s Plain, Colorado and Samora Machel. 2017-12-04 09:00 SN11800475
Rendering of security services for the premises of Madibeng in cluster five 2018-01-18 10:00 RFT13/11/2017/18
Rendering of security services for the premises of Madibeng in cluster four 2018-01-18 10:00 RFT12/11/2017/18

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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