Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Construction Of Station Fencing (Brickwall) And Section Fencing (Brickwall) In-Between Stations - Cluster F: Medway str footbridge to New Canada (21.222 to 25.675 network km Naledi line) 2017-12-05 12:00 43/10/2017/GAU-(PER)
For Long Term Borrowings 2017-2018 2017-11-24 12:00 08/2/15/39
Service Provider for Training of Municipal officials on Gardening, Horticulture and Landscaping Learnerships 2017-11-23 12:00 08/2/15/42
Supply and delivery of Bricks and Pavers 2017-11-23 12:00 08/2/15/47
Supply, delivery, installation and Training on Anti-Virus virtual ICT Server that will deploy updated to all users of Anti-Virus software RFQ004/2018
Appointment of a term contract for the Supply and Delivery for the Department of Public Works Head Office Security Officer’s Uniform for a period of 24 months 2017-11-21 11:00 HP17/ 015
Supply and install Dcp 5 Kg Fire Extinguisher With Signage - 18 Units 2017-11-30 11:00 ZNQ 802 / 17- 18
Refresh For Resellers for the Provision of Computers, Mobile Devices Ans Services For Government Departments for a Periond Ending October 2019 2017-11-20 11:00 RFB 2005 - 1 / 2017
Appointment of Space Ops 2020 Professional Conference Organizers 2017-11-20 11:00 SO/ 036/ 10/ 2017
Appointment of a service provider for supply, delivery and installation of office furniture and appliances for the National Lotteries Commission (NLC) 2017-11-20 11:00 NLC/ 2017- 12
The South African Local Government Association (“SALGA”), hereby invites interested bidders to submit proposals for the appointment of a service provider to render services on behalf of SALGA for the Development of a Blueprint Model of SALGA’s Digitised Platforms. 2017-11-21 11:00 SALGA/ 54/ 2017
Provision of Travel Management Services for PSiRA Offices for a period of 36 Months 2017-11-30 11:00 RFB/ 2017/ PSIRA/ 11
Call For Service Providers to Provide Business Support Services on the Business Consultancy Services Voucher Programme to the Nyda - for a period of three (3) years for all provinces 2018-01-19 11:00 NYDA 2017/ 03/ ED
Provision of Loan Book Valuation for a period of three (3) years 2017-11-24 11:00 SCMN008/ 2017
The Re-gravelling and Betterment of L1245 in the Umlalazi Local Municipality 2017-11-20 11:00 ZNT 373 C284/ 2975/ S/ 1/ 2017 T
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for The Restoration of Selected Pavement Layers and Resurfacing of National Road R37 from KM 50,0 to KM 60,0 2017-12-01 14:00 NRA R.037- 020- 2014/ 1
Provision of Office Accommodation: Ga-Rankuwa Justice Centre for a period of 5 years. (Leases ranging from seven to ten years will also be considered). Office space between 347m² and 560.40m² and 8 parking bays are required 2017-11-24 11:00 31/ 2017
Tender No. 30/2017 - Provision of Office Accommodation: Ulundi Satellite Office for a period of 5 years 2017-11-24 11:00 30/ 2017
Ditsong museums of South Africa (DMSA) is inviting prospective bidders to submit proposals for the leasing of a restaurant space facility within the premises of Ditsong: Sammy Marks Museum 2017-11-24 11:00 RFQ DMSA 2017/ 25
Kleinmond: Kogelberg Nature Reserve: New Tourist Accommodation 2017-11-22 11:00 S090/ 17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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