Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Appointment of Travel Management Companies to Provide Travel Management Services to Department of Sport, Arts and Culture. 2018-03-16 11:00 NCDSAC- 005- 2017
Re-Advert - Appointment of a project manager for the procurement of land and or a building, design plans and construction and or renovations of CETA Head Office 2018-03-02 11:00 022- 2017/ 2018
Provision of Document Management Solution and Services for a period of 36 months. 2018-03-28 11:00 SCMN011/ 2017
Construction of Hendrik Kanise Combined School in Alicedale 2018-03-26 12:00 CDC/ 343/ 17
The appointed service provider will be required to review and update the Spatial Development Frameworks (SDFs) of Kareeberg, Karoo Hoogland and Hantam Local Municipalities. 2018-03-16 12:00 NRF SARAO PEP6 002 2018
Construction of N.V Cewu Public Primary School in Grahamstown 2018-03-26 12:00 CDC/ 341/ 17
The establishment of a Panel of Legal Experts to provide legal support to the National Energy Regulator of South Africa (NERSA) for a period of three (3) years. 2018-03-15 11:00 NERSA/ 1718/ LAS/ PLE/ BID013
Construction of Samuel Ntlebi Primary School In Grahamstown 2018-03-26 12:00 CDC/ 342/ 17
Data Centre Air-conditioner 2018-03-16 11:00 TIH/ 2018/ 02
Supply, installation, configuration and implementation of Gauteng Broadband Network (GBN) Phase II and maintenance of phase I and II network infrastructure 2018-03-16 11:00 RFB 1705/ 2017
Appointment of a Service Provider to Conduct Due Diligence on Grant Funding Process for Projects Funded by the National Development Agency 2018-03-16 14:00 NDA23/ COO/ 11/ 18
Appointment of a service provider to conduct an impact assessment on the effect of the affordability regulations. 2018-03-16 11:00 NCR477/ 02/ 18
Service Provider to Provide short-term insurance cover for a period of 36 months. 2018-03-09 11:00 ZNT17/ 18KZNSB06
Gardening Services 2018-03-15 12:00 NMGS/ 2018/ 006
BUF - Buffalo City - King William’s Town Local Office Accommodation 2018-03-16 11:00 IEC/ EC- 02/ 2018
BUF - Buffalo City - East London Local Office Accommodation 2018-03-16 11:00 IEC/ EC- 01/ 2018
Appointment of a suitable and independent service provider that can provide appropriate internal audit services for the Mining Qualifications Authority management and Board 2018-03-19 11:00 MQA/ 45/ 17- 18
Supply and delivery of movable infrastructure for National Orders Awards Ceremony. 2018-03-19 11:00 HP17/ 023
Appointment of a travel Agency for the Period of 36 Months. 2018-03-27 11:00 MHSC015/ 2017- 18
The Department of Rural Development and Land Reform invites service provider(s) to submit company proposals for professional services to develop a Rural Development Plan (RDP) for Sarah Baartman District in the Eastern Cape Province for a period of ten (10) months 2018-03-09 11:00 DRDLR: EC 040(2017/ 2018)

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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