Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply and Delivery of SA Air Force Bib Woman White Evening Wear for Black Satin Bow Tie, Quantity 2500. Main Contractor or Sub-Contractor must have a valid SABS Capability Report (not older that 12 Months). 2018-07-16 11:00 SPU/ B/ DSS/ 026/ 18
Notice of proposed disposal of 66 Greatmore Street, Woodstock. 2018-07-24 11:00 PM002/ 18
Provision of Stationery for NHLS for a period of 3 years 2018-07-24 11:00 RFB 044/ 18/ 19
Live and on-line auctioneering services for the disposal of technical equipment, movable and immovable assets for 36 months. 2018-07-13 11:00 DID 19/ 06/ 2018
Provision of A3 and A4 Paper for NHLS for a period of 3 years 2018-07-23 11:00 RFB 043/ 18/ 19
The objective of this bid is to appoint a suitable independent service provider that can provide internal audit services on a co-sourced basis to the W&RSETA. 2018-07-13 11:00 NCR/ 2018/ 0003
The Government Printing Works (GPW) is seeking to establish a panel of printers within South Africa 2018-07-13 11:00 GPW- C 68
The objective of this bid is to appoint a suitable service provider to provide the W&RSETA an Integrated IT Management System. 2018-07-13 11:00 ITD/ 2018/ 0005
Appointing a service provider to provide expertise to SANBI and Statistics South Africa in the development of ecosystem accounts and recommendations for advancing the System of Environmental-Economic Accounting (SEEA) Experimental Ecosystem Accounting (EEA) in South Africa. 2018-07-20 11:00 SANBI: BIPA299/ 2018
The appointment of a service provider to render employee health and wellness programme for Public Protector South Africa (PPSA ) Nationally for a period of three (3) years. 2018-07-13 11:00 PPSA 003/ 2018
Printing and Delivery of NPE2019 Voters’ Roll 2018-07-20 11:00 IEC/ LG- 04/ 2018
500 Units X Shelf Strips 2018-07-04 11:00 ZNQ 183/ 18
Request for Proposals for Appointment of A service Provider to Render Events Management Services for the OR Tambo 2018 Inter-Municipal Games including Sponsorship Procurement. 2018-07-20 11:00 SALGA/ 68/ 2018
Supply A4 Photocopy Paper White 80gms 500sheets per Ream 5 Reams Per Box Sabs/Ce/Isoapproved as per Specification 2018-07-09 11:00 ZNQ 310/ 18- 19
Supply Lexmark Toner X651 H31e High Yield Original only as per specification 2018-07-09 11:00 ZNQ 309/ 18- 19
Request for Information: Insurance Management Systems 2018-07-16 12:00 RFI 2018/ 01
Supply *Paper Photocopy White Bond 80gsm A3 (40 Boxes) 2018-06-29 11:00 25/ 18- 19
Appointment of a service provider for the collection, dispatch and delivering freight (courier services) between PSiRA Head Office and all PSiRA regional offices for a period of three (3) years. 2018-07-26 11:00 RFB/ 2018/ PSiRA/ 03
Supply and Install Dental System Complete Package (Hand Piece 2018-06-29 11:00 ZNQ 320 / 18- 19
Nelson Mandela Museum seeks the services of a qualified and experienced company to render internal audit services for a period of three years (thirty six months). 2018-07-13 12:00 NMM 2018- 06

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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