Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked what the difference is between a Request for Information (RFI), a Request for Proposal (RFP) and a Request for Quote (RFQ).

"RFX" is a term used, to refer to all 'Request For…' documents used to solicit responses, of various types, from suppliers. The three common documents are:

  • Request for Information (RFI)
  • Request for Proposal (RFP)
  • Request for Quote (RFQ)

According to the Government's eTenders portal (http://www.etenders.gov.za) the differences between RFQ's, RFI's and RFP's are as follows:

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award.
The Supply Chain Management Unit works with the Customer to:

  • Clearly describe the problem;
  • Solicit external expertise regarding how to solve the problem;
  • Study proposed solutions.

Request for Proposal (RFP)

An RFQ is used when the Customer understands the business problem and what's needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service needed, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.

The common thread between all three types of "RFX" documents is that the Customer/Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid.

Normally a formal quotation will be for goods or services with a value of between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

To learn all you need to know to respond to tenders correctly, and hopefully successfully attend our How-to-Tender workshops. Visit our website www.how2tender.com to find out more and to register. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of Civil Maintenance Contractor for a period of three years. 2018-10-18 12:00 BFN 15/2018
Training: New Venture Creation 2018-09-26 11:00 7G‐37538
Supply & Delivery of 200 Microns, 340 X 280 X 6200mm, 50 Lt, Black Plastic Planting Bags. 2018-09-26 11:00 GQ09181946
Supply & Delivery of 120 Microns, 225 X 200 x 475mm, 20 Lt, Black Plastic Planting Bags 2018-09-26 11:00 GQ09181946
Supply & Delivery o TS 410 Sthil Grinder 2018-09-26 11:00 GQ09181945
Supply delivery and installation of office furniture on as and when required basis for Department of Finance for a period of six (6) months. 2018-10-05 11:00 NWDF03/2018
Appointment of a contractor for the construction of Lemoendraai subsoil drainage under Dawid Kruiper Local Municipality, ZF Mgcawu District Municipality in the Northern Cape province. 2018-10-05 11:00 5/2/2/1 NC CON 0004 (2018/2019)
Supply & Delivery of Expert Mig 250 Multi Function Welder or Approved Equivalent, Including Mb25 Mig Torch 4m or 5m, Flowmeter, Bullnose Nut and Stem, Trolley, Pvc Hose, Plug, and 2 X Hose Clamps 2018-09-26 11:00 GQ09181943
Appointment of a service provider to provide media monitoring services. 2018-10-05 10:00 REQ00468
Cool Coating Kheis Marketing Intelligence Company. 2018-10-08 11:00 487
The MBDA, as the promoters of the competition for the Nelson Mandela Bay Iconic Landmark Precinct, invite eligible persons or organizations to bid for the development of a Comprehensive Business Plan for the Nelson Mandela Bay Iconic Landmark Precinct 2018-09-27 11:00 BDA0918621
Supply, Delivery and Installation of Magicard Card printing machine. 2018-10-09 11:00 iThemba LABS - M2018/19:94
Supply & Delivery of 10 X 200 Lt Drums Ss60 Bitumen Emulsion. (Anionic Stable Grade) 2018-09-26 11:00 GQ09181942
The Department of Public Works and infrastructure hereby invites bids from suitably qualified suppliers to supply and deliver cleaning material to the department for a period of three (3) years. 2018-10-12 11:00 DPWFS (T) 007/2018
Supply & Delivery of 13 mm Stone 2018-09-26 11:00 GQ09181941
Supply & Delivery of Concrete Sand 2018-09-26 11:00 GQ09181941
Appointment of a Civil Maintenance Contractor for a period of three years. 2018-10-17 12:00 ELS 22/2018
Supply & Delivery of Bedding Sand 2018-09-26 11:00 GQ09181941
Request to Appoint a Panel of Motivational Speakers to Conduct Capacity Building Leadership Seminars and Wellness Sessions for Moqhaka Local Municipality Employees for a Period of Three Years As and When Required. 2018-10-09 12:00 2/2/3/2018-19
For the Supply, Deliver, Setup and Training of Note Counting Machines/RA. 2018-10-10 11:00 RFP18/19/41

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.