Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
The MBDA requires catering for 120 people for Friday 01 December 2017 2017-11-24 11:00 BDA1117499
Bus Hire: Umgeni to Duffs Road Via Greenwood Park 2017-11-28 12:00 PR 10264240
Bus Hire: Amanzimtoti to Karridene 2017-11-28 12:00 PR 10264222
Bus Hire: Renishaw to Kelso 2017-11-28 12:00 PR 10264221
The MBDA hereby wishes to invite suitably qualified and experienced service providers to provide Workshop Facilitation services to the MBDA's managment on their recently adopted strategy 2017-11-27 11:00 BDA1117498
Bus Hire: Malvern to Pinetown 2017-11-28 12:00 PR10264256
Tenders are invited to provide Conversational Xhosa Lessons 2017-11-30 11:00 CSQ11171183
Accommodation for Councillors and officials attending mid-term review session 2017-11-28 12:00 KMLM2018-011
Tenders are invited to provide First Aid Training and Certification 2017-11-30 11:00 CSQ11171183
Maintenance and repairs of air-conditions at National Post Centre 2017-11-30 11:00 RFQ No.185
Supply and deliver New Truck Tyres Size :- 265/70 R19.5 2017-11-29 11:00 SQ11171140
Supply and installation of 5 KN and 10 KN Torque transducers 2017-11-30 11:00 RFQ/17/278
Rental of security cameras and maintenance of existing biometric system for a period of three (3) years 2017-12-04 11:00 RFP/07/2017
Supply and deliver New Truck Tyres Size :- 265/70 R19.5. 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm32-10.Klockner Moeller or approved equal 2017-11-29 11:00 SQ11171140
Supply and deliver Contactor Dilm 150 Coil 220volt.Moeller or approved equal. 2017-11-29 11:00 SQ11171140
Company Secretarial Services 2017-12-06 11:00 447
Supply and deliver a Drone Fitted with a Flame Thrower 2017-11-29 11:00 GQ11171646
RFP for the provision of media placement services for Transnet pipelines on an “as and when” basis for a period of two (2) years 2017-12-12 10:00 PYP/W1/6/21/1774
Demolition and Removal of Existing Fencing and Supply and Erection of New Precast Concrete Solid Slab Wall between Langa and Bonteheuwel Station ( Cluster 1) 2017-12-12 12:00 50/2017/CTN/INFRA

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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