Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Panties for females SABS approved x 940 2017-11-28 11:00 ZNQ 357/ 201718
Provision of ICT Support Services 2017-12-14 11:00 EWSETA009/ 2017
The supply and delivery of protective clothing and uniform for mortuaries 2017-11-24 11:00 339, 340, 347, 335/ 17/ 18
Tsitsikama & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2017-12-12 11:00 PET06/ 2017
Supply Trousers, utility; action working dress. Qty 5000 pairs 2017-12-12 11:00 SPSC- B- 036- 2017
Port Elizabeth & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2017-12-12 11:00 PET04/ 2017
The MAJV has been appointed by the South African National Roads Agency SOC Ltd (SANRAL) to provide a comprehensive property service 2017-12-14 14:00 N001- 024- N- P- 12101
The MAJV has been appointed by the South African National Roads Agency SOC Ltd (SANRAL) to provide a comprehensive property service. Interested parties are hereby invited to submit offers to lease the following property: Remainder of Portion 192 (portion of Portion 125) of the Farm Hartebeesthoek No 303 – JR. 2017-12-14 14:00 N004- 009- N- P- 212444
Middelburg & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities 2017-12-12 11:00 PET05/ 2017
Supply, Install & commission 34kg tumble drier x 1 2017-12-21 11:00 ZNB 102 - 17/ 18
Interested parties are hereby invited to submit offers to lease the following property: Portion 75 (portion of Portion 11), Portion 77 (portion of Portion 69) and Portion 96 (a portion of Portion 3) all of the Farm Rietspruit No 583 – IQ. 2017-12-14 14:00 N001- 019- N- P- 12372
King Williams Town & Surrounding Area: Term Contract for Operation & Maintenance of Water Care Facilities. 2017-12-12 11:00 PET03/ 2017
Preventative, servicing and day to day maintenance term contract of fire fighting equipment for 24 months in Capricorn and Sekhukhune Area 2017-12-12 11:00 PLK17/ 61
Interested parties are hereby invited to submit offers to purchase the following unimproved property: Purchase of portion of Portion 95 Witpoortje No 117 – IR. 2017-12-14 14:00 TENDER NO: N017- 002- N- P- 1387
Baths, water, moulded plastic splint ( suspan) x 1 2017-12-21 11:00 ZNB 103 - 17/ 18
Preventative, servicing and day to day maintenance term contract of fire fighting equipment for 24 months in Waterberg Area. 2017-12-12 11:00 PLK17/ 63
Supply Sale of silver recovered from used X-Ray films 2017-11-27 11:00 ZNQ 1175/ 17/ 1
Preventative, servicing and day to day maintenance term contract of fire fighting equipment for 24 months in Vhembe Area 2017-12-12 11:00 PLK17/ 60
Phalaborwa 5 SFR: Upgrading of Kitchen Equipment. 2017-12-12 11:00 PLK17/ 59
The objective of the bid is to appoint External Moderators to form part of a panel to perform moderation services to the W & RSETA until 31 March 2020. 2017-12-08 11:00 ETQ/ 2017/ 0004

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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