Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website to find out more.

Title Closing Date Tender No.
Request for Bid for Travel Management Services for the National Health Laboratory Services (NHLS) for the period of 36 months. 2018-04-23 11:00 RFB 033/ 2017- 18
Bloemfontein SAPS (PSS) VIP Protection Unit: Alternative Office Accommodation and Parking Facilities: 2257.34m2 and 48 Parking Bays. 2018-04-10 11:00 BL17/ 027
Supply, installation, and delivery of a Storage Allocated Network (SAN) unit. 2018-04-04 12:00 IRBA002/ 2018
Appointment of a service provider for the development of language items for an e-assessment system for intermediate phase (Grade 4 and 6). 2018-04-13 11:00 HSRC/ 10/ 2017/ 18
Appointment of Service Providers to Render Comprehensive Hygiene Services for the period of three (3) years. 2018-04-13 11:00 HSRC/ 04/ 2017/ 18
Provision of a high quality courier service to the Human Sciences Research Council (SRC) offices, nationally and internationally for a period of 36 months. 2018-04-13 11:00 HSRC/ 07/ 2017/ 18
Supply and Installation of Manhole Grids for a period of three (3) years: Five Regions in the Gauteng Province. 2018-04-16 11:00 DRT 44/ 11/ 2017
King Williams Town & Surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET05/ 2018
Port Elizabeth & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET02/ 2018
Provision of security guarding services in state houses & buildings, (access control & guarding). From Monday to Friday, including weekends & public holidays for a period of twelve (12) months. 2018-04-10 11:00 PES01/ 2018
Tsitsikama & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET04/ 2018
Middelburg & surrounding area: Term contract for operation & maintenance of water care facilities. 2018-04-10 11:00 PET03/ 2018
Zwelitsha Provincial SAPS Commissioner office: Installation of air conditioners. 2018-04-10 11:00 PE05/ 2018
Research to determine the policy statement to inform the review of the Built Environment Professions legislation (CBE Act 2000 and Six Professions Acts). 2018-04-09 11:00 HP 17/ 025
Pretoria: Procurement of Office Accommodation of 3 414.57 square meters and 48 parking bays usage by the SAPS for a period of 5 years preferably in Rosslyn (Akasis) CBD within 3 KM North-West and South-West of current Akasia Police Station 2018-04-17 11:00 PT18/ 012
Property Management Service for Department of Infrastructure Development for a period of three years. 2018-04-20 11:00 RFP 07/ 03/ 2018
Appointment of Consultants/Professional Services for construction of the following buildings: Media Centre and Wellness Centre. 2018-04-19 11:00 EEC/ T01/ 2018
Installation for new six medical gas and six new medical air points for NICU. 2018-03-27 11:00 ZNQ 06/ 03/ 2017
Servicing of fire fighting equipment at resource centre, Estcourt Mortuary, Ladysmith Mortuary and all Uthukela EMS bases. 2018-03-26 11:00 12 / 17- 18
Appointment of a service provider for leasing of high speed printing machines to Northern Cape Department of Education for a period of five (5) years. 2018-04-06 11:00 2018-04-06 at 11:00


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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