Issue Date: 
Tuesday, October 11, 2016

Difference Between a RFI, RFQ and RFP

We are regularly asked, ‘what is the difference between a Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ)’. Below is an explanation of these three requests.

According to the Government, the differences between RFQ’s, RFI’s and RFP’s are as follows:

“RFx is an abbreviation used to refer to a group of ‘Request For…’ documents, used to solicit responses of various types from suppliers. The three documents used in this group include Request for Information (RFI), Request for Proposal (RFP) and Request for Quote (RFQ).

Request for Information (RFI)

An RFI is generally used when the solution to a business problem is not immediately evident or clearly defined. The RFI is used to gather information, NOT to make a selection or an award. The Supply Chain Management Unit works with the Customer to:

  • clearly define the problem;
  • solicit external expertise regarding how to solve the problem;
  • study proposed solutions.

Request for Proposal (RFP)

An RFP is used when the Customer understands the business problem and what’s needed to solve it, including specifications and procedures. Price is usually not the determining factor in the evaluation of an RFP. Factors such as quality, service, and reputation are also taken into consideration.

Request for Quote (RFQ)

An RFQ is generally used to obtain pricing, delivery information, terms and conditions from suppliers. In this case, requestors have a clear understanding of what they need, including requirements and specifications. To procure the exact product or service you need, the Customer provides the Supply Chain Management Unit with as much information as possible, including complete specifications, quantities, and delivery schedule.”

The common threat between all three types of requests is that the Customer or Government Entity is not obliged to appoint a service provider on the results from issuing any of these requests. The best way to know that a tender award will be made is when you respond to a formal quotation or a competitive bid. Normally a formal quotation will be for goods or services with a value between R30,000-00 and R200,000-00 and a competitive bid will be for goods or services with a value exceeding R200,000-00.

Visit our website www.how2tender.com to find out more.

Title Closing Date Tender No.
Supply, and delivery of Traditional LED post Top Luminaire range designed for decorative residential road lighting where the architecture and surroundings are of a traditional period as per specifications up to a value of R200 000.00 2017-10-24 11:00 FQ/SM 78/18
Supply, delivery of LED retrofit units for existing Bekastar 2017-10-24 11:00 FQ/SM 77/18
Supply & delivery of: Electrical accessories 2017-10-19 15:00 GJ11800433
Supply and delivery of FLF 220W LED floodlights as per specifications up to a maximum value of R200 000.00 2017-10-24 11:00 FQ/SM 79/18
Supply & delivery of: Electrical accessories 2017-10-19 15:00 GJ11800434
Purchase of 21 simcards with data 2017-10-23 12:00 No reference number
Accredited suitably suitable Service Provider to service the Garden Landscaping and Maintenance and related consumables for the Kayamandi Economic and Tourism Corridor as per specifications until 30 June 2018 2017-10-25 11:00 FQ/SM 73/18
Accredited suitably suitable Service Provider with a CIDB grading of 1GB or higher for the renovations to the existing Municipal building in the Parking area 2017-10-25 11:00 FQ/SM 85/18
Supply & delivery of: Electrical accessories 2017-10-20 15:00 GJ11800435
Supply & delivery of: Electrical accessories 2017-10-20 15:00 GJ11800436
Supply & delivery of: MV Joints 2017-10-25 15:00 GJ11800437
Supply, delivery and off- loading of various locks 2017-10-23 11:00 FQ/SM88/18
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800438
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800439
Supply and delivery of precast concrete products for 1 year 2017-11-03 14:00 SCM 05/2018
Supply & delivery of: Mv joints 2017-10-25 15:00 GJ11800440
Supply material, erecting and replacing of missing and damaged vibrecrete poles and slabs at George Blake Drive, Stellenbosch 2017-11-03 11:00 FQ/SM75/18
Supply & delivery of Mv joints 2017-10-25 15:00 GJ11800441
Appointment of Structural Engineer for The Steps/Orlean Lounge 161 units, Cloetesville, Stellenbosch. 2017-10-27 11:00 FQ/SM 89/18
Supply & delivery of: Lamp fitting 2017-10-19 15:00 GJ11800442

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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