Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R40 from Maruleng Border to R71, R71 from Greater Tzaneen Border to Phalaborwa Kruger Park Gate and R526 from Maruleng Border to Gravelotte 2019-03-19 14:00 NRA X.002- 121- 2019/ 1F
Replace and install new alluminium silver windows for “A” ward 2019-03-05 11:00 ZNQ 945/ 18
Urgent remove sewer cast iron pipes and replace with pvc sewer pipes at G.J. Crookes Hospital under base labour ward and a ward 2019-03-05 11:00 ZNQ 940/ 18
Paint interior and exterior of all building at Dududu Clinic 2019-03-05 11:00 ZNQ 941/ 18
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R36 from Greater Tubatse Border to Greater Tzaneen Border, R40 from Mpumalanga Border to Ba-Phalaborwa Border, R526 from Mica to Ba-Phalaborwa Border and R531 from R40 to Orpen Kruger Gate 2019-03-19 14:00 NRA X.002- 120- 2019/ 1F
Bid No -RE/02/2019. Minimum CIDB 4GB. Closing on March 2019 @ 12h00 2019-03-18 12:00 RE/ 02/ 2019
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R101 from Mogalakwena Municipal Border to Polokwane, R37 from Polokwane to Lepelle-Nkumpi Municipal Border, R71 from Polokwane to Greater Tzaneen Municipal Border, R81 from Polokwane to Molemole Municipal Border and N1 from Mogalakwena Municipal Border to Molemole Municipal Border 2019-03-19 14:00 NRA X.002- 087- 2019/ 1F (NONTOLL),
Procurement of Licence Renewal of Mimecast for KZN Department of Treasury 2019-03-15 11:00 RFB 1874/ 2018
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Routine Road Maintenance of National Route R510 from Lephalale to Monte Christo, R572 from Monte Christo to Tom Burke, R518 from Lephalale to Mogalakwena Municipal Boundary and N11 From Blouberg Municipal Boundary to Groblersbrug Border Post 2019-03-19 14:00 NRA X.002- 085- 2019/ 1F
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of airconditioning equipment. 2019-03-19 11:00 PET03/ 2019
Appointment of a service provider for the evaluation, due diligence and monitoring of Discretionary Grants until 31st March 2019 2019-03-08 11:00 RFP/ SASSETA/ 201819127/ 2
Port Elizabeth & surrounding areas: Term contract for maintenance, repairs & servicing of refrigeration equipment. 2019-03-19 11:00 PET02/ 2019
Appointment of a Service Provider to undertake Business Process Analysis, Development and Improvement for SASSETA 2019-03-08 11:45 RFP/ SASSETA/ 201819126/ 1
East London & surrounding areas: follow- on contract for maintenance of mechanical equipment for state owned buildings. (mechanical engineering services) 2019-03-19 11:00 PET05/ 2019
Supply, Delivery, Installation, Configuration maintenance of PABX and Call Centre Management Solution for a period of 12 months with an option to renew 2019-03-15 11:00 RFP/ SASSETA/ 201819129/ 1
Appointment of a service provider for the provision of provident fund for PSETA 2019-03-25 11:00 PROVIDENT/ PSETA/ 2019- 02
Port Elizabeth Regional Office: Follow-on contract for maintenance of passenger and goods lifts. (electrical engineering services & machanical engineering services) 2019-03-19 11:00 PET04/ 2019
Kakamas: Construction of New School at Cillie Primary School. CIDB GRADING: 8GB or Higher. 2019-03-25 11:00 DRPW 019/ 2018
Pretoria: Procurement of Office Accommodation of 2275 square meters and 85 parking bays usage by the Department of Trade and Industry for a period of 5 years in Centurion CBD or the outskirts of the CBD 2019-03-19 11:00 Pt18/ 082
Pretoria: Leasing of Office Accommodation of 4295.45 square meters and 216 parking bays for period of 9 years and 11 months in Arcadia, Brooklyn and Hatfield 2019-03-19 11:00 PT18/ 080

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5 ways to find available tenders

By W van Rooyen

www.howtotender.co.za

31 January 2019

We often get asked by business owners where can they find tenders that are currently available. Although we are not in the business of finding available tenders, our Tender Manual does have a chapter that deals with finding available tenders.

Due to the high demand for this I have decided to advise you on five different ways to find available tenders.

1. News Papers

Most of the... Read More

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