Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
The supply and delivery various sizes of Ferrules. 2018-09-21 10:00 PTB1360
Provision for power transformer testing services at various sites for a period of 36 months as and when required basis. 2018-09-21 10:00 ERI/2018/TSS/01
Provision for power transformer testing services at various sites for a period of 36 months as and when required basis. 2018-09-21 10:00 ERI/2018/TSS/01
Maintenance to service roads, fencing and surfaces on an as & when required basis within a period of 24 months. 2018-10-02 10:00 KBY/54318
Supply and delivery of 2 (Two) 2.5 Litre Double Cab Ldvs With Canopy From an accredited Motor Vehicle Dealer 2018-09-04 12:00 BS22/07/2018
The University of South Africa invites tenders from suitably qualified service providers to provide the University with international courier services for a period of three years. 2018-09-03 12:00 PT2018/12
Re-design the existing human capital function in support of the DBSA Growth & Transformation agenda. 2018-09-10 11:00 RFP124/2018
Supply and delivery of 1(one) x TLB with Minimum Engine Gross Power (SAE) Of 29.1 Kw from an accredited Motor Dealer 2018-09-04 12:00 BS19/07/2018
Evaluation of the Global Fund Community Systems Strengthening Programme. 2018-09-10 08:30 None provided
Reconstruction of Stage Floor at Eric Jiyane Community Hall, Mhluzi 2018-09-05 12:00 BS23/07/2018
Request for proposals for total replacement of 22 lifts in the University. 2018-09-14 10:00 RFPSMU/008/2018
Request for proposals for upgrading of electrical substation and electrical cabling. 2018-09-14 10:00 RFP SMU/006/2018
Appointment of a Suitable Service Provider to Conduct Research on Tracking and Tracing of Learners who Completed TETA- supported Workplace-based Learning - WBL Programmes (Learner ships, Internships and apprenticeships) in the financial year 2016/2017. 2018-09-07 11:00 TETA18/RESEARCH/0005/WBL
Construction of Storage for Hazardous Material at Electrical Department Store, Service Centre (Magasyn), Middelburg 2018-09-05 12:00 BS24/07/2018
Request for Proposals for the Appointment of a Suitable Service Provider to Conduct a Tracer Study on ‘Teta-funded Pilots within Aviation for the Period of NSDS III (2011-2017) 2018-09-07 10:00 TETA18/RESEARCH/0004/TRACER
BBBEE Verification Agency 2018-08-28 12:00 030/2019
Supply Calcium hypochlorite 2018-08-23 16:00 GC11900071
Supply: Medical supplies 2018-08-28 15:00 GF11900120
Hiring of Water Tanker for Regravelling of Gravel Roads at Bethal and Emzinoni for 30 days 2018-08-27 12:00 RFQ NO: 8/3/2- 62/2018
Hire of a 20 Ton Excavator for Bellville South Landfill. 2018-08-28 09:00 WJ11900109

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10 steps in the bid process

Each year, Organs of State invite the Private Sector to submit competitive bids for the supply of goods and services. Organs of State bid requests attract SMME's and large businesses across a wide range of sectors - from office supplies to major construction projects.

Here is an overview of 10 steps you should take to prepare a competitive bid.

1.    Register your interest

Follow the instructions in the bid document to register your interest with the purchasing agency. This important step will help keep you up to... Read More

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