Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Supply and deliver 75mm X 45mm Number Decals starting from 0-8 2018-03-05 11:00 GQ02181698
Supply and deliver Oval Decals with a length of approximately 285mm and width of 202mm 2018-03-05 11:00 GQ02181698
African Union research grants: 2018 - open call for proposals 2018-05-22 17:00 HRST/ST/AURG-II/CALL2/2018
Supply and install Inlet and Outlet Pressure Gauges for Inductively coupled Plasma 2018-03-05 11:00 CSQ02181226
Supply and install High Purity Nitrogen Regulator for Inductively coupled Plasma 2018-03-05 11:00 CSQ02181226
Supply fluke tpak toolpak 2018-02-27 12:00 GD11800773
Supply Endress+Hauser Ultrasonic FMU90R22CA161AA1A Flow Meter,and Prosonic Level Sensor FDU91 2018-03-02 12:00 GD11800775
Supply vegawell 52 pressure transmitter 2018-02-27 12:00 GD11800776
Torula yeast,Nature’s choice 500g x 5bottles 2018-03-02 11:00 RFQ 000225
Supply of Precise Leveling equipment 2018-03-02 12:00 GD11800778
Re-Advert - Appointment of a service provider for the supply and implementation of an in-house finance system 2018-03-02 11:00 009- 2017/ 2018
Supply: Battery operated grinder 2018-03-02 12:00 GD11800779
Request for proposals to assist the ARC with the Annual Organizational and 360 degree assessments (Re-advertisement) 2018-03-23 11:00 ARC/ 13/ 09/ 17
Supply and Deliver SS Bracket as per Drawing attached, 3 Core 1mm instrumentation Screen Cable and E+H FDU 92 2018-03-02 12:00 GD11800780
Supply and deliver Cuvettes for Diaspect HB meter 2018-03-09 11:00 H392/ 17/ 18
Supply and deliver Screening OAE with DPOAE 2018-03-09 11:00 H346/ 17/ 18
Supply Comb binder & laminator a4&a3 machine 2018-02-26 11:00 GM11800633
Supply and delivery of firearm spare parts for Heckler and Koch Submachine Guns: to the South African Police Service nationally for a period of two (02) years 2018-03-23 11:00 19/ 1/ 9/ 1/ 46TT (17)
Gauze Swabs Sterile 100x100x8ply -100 Pieces Per Pkt ,40 Pkts Per Case X 100 Cases 2018-03-05 11:00 ZNQ 573/ 17/ 18
Supply, Delivery, Installation, Commissioning and Maintenance of Imaging Radiology Equipment at Various Gauteng Health Institutions for period three (3) years 2018-03-16 11:00 GT/ GDH/ 049/ 2018

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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