Issue Date: 
Wednesday, February 7, 2018

Basic Tips for Successful Tendering

1. Obtain the actual tender document as quickly as possible

Once you have identified a tender that you would like to try and win, obtain the tender documents (these are usually downloadable from the relevant website) as quickly as possible and ascertain if \and when there is a compulsory briefing meeting. Some tenders have a compulsory briefing meeting, if you miss this meeting you can be disqualified from competing for the tender.

2. Read the terms and conditions of the tender carefully

Read the entire tender document carefully. If there is a compulsory meeting, make sure you attend the meeting and sign the meeting register, and make sure that you have read the Terms of Reference for the tender before attending the meeting. This is your opportunity to raise any issues with the relevant people.

If the meeting is not compulsory, we suggest you attend the meeting nevertheless, as you will gain insight into what is expected of the successful bidder and you can then make an informed decision as to whether to apply for the tender and what to highlight in your application in order to increase your chances of success.

Identify the process of responding; be it by hard copy to be delivered at a tender box or an electronic submission. Most tenders require a hard copy to be physically delivered to a tender box before a specified closing date and time.

Read the tender document from beginning to end, then, complete the tender documents carefully and attach all required supporting documents.

If your tender documents are not filled in properly, of if any of the accompanying documents such as your BEE certificate or Tax Clearance Certificate are not supplied, you will be disqualified from the adjudication process.

3. Submit before closing date

Failure to submit a tender on time is grounds for disqualification. Tender officials will not even open your tender if it is not received on time. Make sure you allow sufficient time for your tender to be delivered to the relevant tender box; this may be in a different city to where you live. If you intend to use a courier service to deliver your tender allow a minimum of 48 hours for them to deliver.

4. Price Competitively - Demonstrate you competency

Generally speaking, price is the number one consideration in the awarding of tenders. There are of course other factors that need to be focused on to increase the chances of success these are; demonstrating innovativeness, capacity to deliver by submitting a picture gallery of your previous work, or testimonials of satisfied customers.

Make sure that you show proof of your ability to deliver on the work you have tendered for.

5. Confirm that your tender documents have been received

There have been numerous instances where tender boxes have been tampered with. Our recommendation is to call and ensure that the person, for whom the tender was intended, has in fact received it, then follow your call up with a confirmatory email.

6. Keep a copy of your submitted tender document with all its attachments

This is necessary for your own records and knowledge base for future tenders. It is also a vital back-up should the documents you submitted go missing.

 
Title Closing Date Tender No.
Re-Advert: Medical Surveillance (Red Ticket) 2018-05-03 12:00 Q26.04.18
Supply and Deliver of Light Traffic Calming Speed Bumps - Ward 3 2018-05-03 12:00 404/2017/18
Call for Proposals for Design, Maintenance and Operation of the Taxi Rank Branding, Taxi Rank TV and Billboards within the Boundaries of Newcastle Municipality Taxi Ranks to be Used by Third Party Advertisers. 2018-05-11 12:00 A031 - 2017/18
Supply, deliver and installation of 3000m x 2.4m high concrete palisade fence at the airfield 2018-05-10 12:00 BS20/04/2018
Three (3) year contract for the supply of petrol and diesel at Alknatpan Test Range, Copperton, Northern Cape. 2018-05-15 11:00 R&D/ALK-2018/008
Planning, design and construction of Moletjie Office Cluster. 2018-06-16 11:00 MLM/CORP/07/2017/18
Supply and delivery of HSN-D3300 airport trolley on required basis for a period of two years 2018-04-30 15:00 COR1692018
Upgrade of chiller units & HVAC systems: Re-advertisement. 2018-05-21 12:00 MTK01/2018
Rental, delivery and servicing of portable non – flush chemical toilets 2018-05-03 12:00 RFQ 405/2017/18
Provision of Storage Facility and the Management of Documents and Records/Media of the Umhlathuze Municipality for the period of 3 (three years) 2018-05-02 12:00 8/2/1/UMH330-17/18
Appointment of a service provider for the establishment of a South African Association of Grant Professionals. 2018-05-25 11:00 NLC/2018 - 3
This RFP calls for suitably qualified suppliers for Supply, Delivery, Installation & Configuration – Radio Digital Production System (Hardware). 2018-05-25 11:00 RFP/RBF/2018/32
Accommodation needed at Stellenbosch 2018-05-04 12:00 6/5/2/141
Appointment of a service to source produce and distribute a Provincial Daily Newspaper. 2018-05-29 11:00 NEPO/082/2018
Supply: 4 x 2 kg/h 125mm manometer tube cl2 2018-05-03 14:00 GE11801627
Design, printing and hardware of rolla banners and banner wall. 2018-05-02 14:00 SQ118O0225
Driver training. Code EC (code 14) 2018-05-02 12:00 SC11800125
Supply and delivery of AP1 Pole Mounted Boxes 12 way Grey, Polyethelene 2018-05-03 12:00 410/2017/2018
Section 26d Trade Test Training: Motor Mechanic – Gap Training (April). 2018-05-02 12:00 SC11800126
Supply & Delivery of 1 x (4X4) SUV 2018-05-11 12:00 SCM/49/2017-18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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